City Hall·South Portland·Agenda

City Council Meeting

Thu Nov 5, 2026, 6:30 PMPosted by the city; shown as written, nothing added

A. OPENING OF THE MEETING

1. Pledge & Roll Call
2. Acceptance of Minutes

B. PETITIONS AND COMMUNICATIONS

1. November 3, 2026 Election Results
POSITION PAPER OF THE CITY CLERK The official certified election returns for the November 3, 2026 Election (State General Election and Municipal General/Referendum Election). OFFICIAL RESULTS SHALL BE UPLOADED ON NOVEMBER 5, 2026 BY THE CITY CLERK Councilors-Elect will be invited to attend and participate in the Mayoral Caucus on Thursday, November 12th.

C. APPOINTMENT CALENDAR

1. ORDER #52-23/24 - Board of Assessment Review, District Five (Tipton), for an unexpired term that expires December 31, 2026. Passage requires majority vote.
2. ORDER #22-25/26 Open Space Acquisition Committee, District Three (Pride) for a term that expires September 30, 2028. Passage Required Majority Vote.
3. ORDER #32-25/26 - Historic Preservation Committee, (Tipton), for an unexpired term that expires January 31, 2028. Passage requires majority vote.
4. ORDER #94-25/26 - Landcare Management Advisory Committee, Resident, District Two (Coleman) unexpired term ending January 30, 2028. Passage Requires Majority Vote.
5. ORDER #99-25/26 - Historic Preservation Committee, District Three (Pride), for a term that expires January 31, 2029. Passage Requires Majority Vote.
6. ORDER #136-25/26- Mahoney City Center Committee, Neighborhood Representative, (Mayoral Appointment) to fill vacancy. Passage Requires Majority Vote.
Current Vacancy: Lisa Maxfield resigned January 22, 2026
7. ORDER #137-25/26- Affordable Housing Committee, District Three (Pride) Landlord's Association/ South Portland Landlord for an unexpired term that expires December 30, 2026. Passage Requires Majority Vote.
Current vacancy: Michael Duvernay resigned on January 17, 2026
8. ORDER #159-25/26 - Waste Reduction Committee, District Five (Tipton), for a term that expires May 4, 2029. Passage Requires Majority Vote.
Current vacancy: Incumbent not seek reappointment.
9. ORDER #160-25/26 - Waste Reduction Committee, District At Large (Matthews), for a term that expires May 4, 2029. Passage Requires Majority Vote.
Current vacancy: Incumbent not seek reappointment.
10. ORDER #191-25/26 - Board of Appeals, District Three (Pride), for a term that expires July 23, 2029. Passage Requires Majority Vote.
Current vacancy: Incumbent not seek reappointment.
11. ORDER #194-25/26 - South Portland Board of Education, District Five Member, (City Council Appointment), for an Unexpired Term. Passage Requires Majority Vote.
Pursuant to South Portland City Charter [Sec.] 904 Vacancy. Whenever a vacancy in the school board occurs the vacancy may be filled by a majority vote of all the members of the city council and the member so elected shall serve until the next regular municipal election when a new member shall be elected to fill the vacancy.
12. ORDER #19-26/27 - Human Rights Commission, Resident Member, Mayoral Appointment (Tipton) for a term that expires October 6, 2029. Passage requires majority vote.
Current vacancy: Incumbent did not seek reappointment.
13. ORDER #20-26/27 Human Rights Commission, District At Large (Matthews) for a term that expires October 6, 2029. Passage requires majority vote.
Current vacancy: Incumbent did not seek reappointment.
14. ORDER #21-26/27 - Open Space Acquisition Committee, District At-Large (Matthews), for a term that expires September 30, 2029. Passage requires majority vote.
Current vacancy: Incumbent did not seek reappointment.
15. ORDER #23-26/27 Open Space Acquisition Committee, District Five (Tipton) for a term that expires September 30, 2029. Passage requires majority vote.
Current vacancy: Incumbent did not seek reappointment.
16. ORDER # 34 26/27 Civil Service Commission, District Three (Pride) for an unexpired term that expires February 28, 2029. Passage requires majority vote.
Current vacancy: Joseph Wannemacher resigned August 11, 2026
17. ORDER #44-26/27 Historic Preservation Committee, South Portland Historical Society Representative, District At Large (Matthews), unexpired term expiring January 31, 2028.
Current vacancy: Kathryn DiPhilippo resigned October 2, 2026.
18. ORDER #45-26/27 Library Advisory Board, District Two (Coleman) term expiring December 30, 2029.
Anticipated vacancy: Term ending December 30, 2026 Incumbent has not confirmed if seeking reappointment.
19. ORDER #46-26/27 Board of Health, (City Council Appointment) term expiring December 2, 2029.
Anticipated vacancy: Term ending December 2, 2026 Incumbent Gregory Intoni seeking reappointment.
20. ORDER #47-26/27 Board of Assessment Review, District One (Scott) term expiring December 30, 2029.
Anticipated vacancy: Term ending December 30, 2026 Incumbent has not confirmed if seeking reappointment.
21. ORDER #48-26/27 Historic Preservation Committee, District One (Scott) term expiring January 1, 2030.
Anticipated vacancy: Term ending January 1, 2027 Incumbent not seeking reappointment.
22. ORDER #65-26/27 Library Advisory Board, District At Large (West) for an unexpired term ending December 30, 2026. Postpone the Appointment Calendar (Items 1-22) to November 5, 2026 City Council Meeting.

D. CONSENT CALENDAR Consent Action

1. ORDER #66-26/27 - Authorizing City Manager to accept $23,160 of Highway Safety Grant funds to be used by the Police. Passage Requires Majority Vote.
POSITION PAPER OF THE CITY MANAGER The Council is being asked to accept a Highway Safety Grant from the Maine Bureau of Highway Safety in the amount of $23,160. These grant funds will be used to support dedicated overtime patrols, to enhance enforcement of speed limits, and to combat impaired driving across the city. Additionally, the funding covers specialized training and off-duty call-out reimbursements for Drug Recognition Experts (DRE) and Forensic Phlebotomists (FP) to assist with operating under the influence (OUI) investigations.
2. PROCLAMATION Recognizing Extra Mile Day
POSITION PAPER OF THE CITY CLERK This item is brought forward for consideration at the request of Councilor Walker and Councilor Matthres Pursuant toCouncil Rule #34 , proposed resolves and proclamations from City Councilors can be brought forward directly for a vote and do not require a workshop. Council is being asked to approve a proclamation which would recognized November 1, 2026 as Extra Mile Day

E. CITIZEN DISCUSSION (PART I)
Members of the public will be given up to 3 minutes to speak on any item on or off the agenda during Citizens Discussion Part I. Members of the public who spoke on any agenda item (including workshops) will not be able to speak on that item again during this time. Members who spoke during Citizen Discussion Part I will not be able to speak during Citizen Discussion Part II.

Reminders:
1. Speakers, please state name and address for the record.
2. Questions shall be addressed through the Mayor and responses occur at the end of public comment.
3. Persons present at Council meeting shall not interrupt, nor applaud or otherwise express approval or disapproval of any statements made or actions taken at the meeting.

F. PUBLIC HEARINGS AND ACTION

1. ORDINANCE #9-26/27 - Amending Chapter 27, "Zoning", regarding a Zone Map Amendment to extend the Limited Business (LB) Zoning District. First Reading Passed October 27, 2026. Passage Requires Five (5) Affirmative Votes. ROLL CALL VOTE.
The City of South Portland is seeking a Zoning Map Amendment to extend the Limited Business (LB) Zoning District on the south side of Cottage Road from Edgewood Road to the Cape Elizabeth town line, converting 11 properties (addressed as 503, 505, 507, 509, 511, 515, 519, 521, 529, 531, and 535 Cottage Road) from the Residential A District to LB.

G. ACTION ON OLD AND NEW BUSINESS

1. ORDER #56-26/27 - Adopting a City Curbside Food Waste Collection Service. Postponed on October 13, 2026. Passage Requires Majority Vote.
POSITION PAPER OF THE CITY MANAGER At its September 15 workshop, the City Council reviewed four potential waste-management approaches. Three of the options paired a pay-as-you-throw (PAYT) program with curbside food waste collection, and the fourth option proposed the introduction of a curbside food waste collection service without PAYT. A majority of Councilors supported moving forward with a curbside food waste collection program without a pay-as-you-throw (PAYT) component and requested additional information comparing an opt-in versus opt-out approach.
2. ORDINANCE #6-26/27 - Amending Chapter 5, "Buildings", regarding updates to the Permit Delay Division and other miscellaneous clerical updates. Postponed on October 13, 2026. First Reading. Passage Requires Majority Vote.
POSITION PAPER OF THE CITY MANAGER At a City Council workshop on March 26, 2024, the Planning Division and Historic Preservation Committee (HPC) presented challenges with the current Permit Delay (for historic resources) process and potential solutions (see Att. 2 for a list of the challenges that were presented). The City Council provided guidance on revisions to the ordinance that have been in development.
• Notably, Planning staff included an extended financial incentive by making any permit application fee that is submitted on a property listed on the City's Inventory as eligible for the waiver in perpetuity. Permit fee reductions would need to be approved by the HPC to ensure that proposed work does not impact resources. Projects that are successfully listed are processed in priority sequence. At the September 14, 2026 HPC public meeting, Planning staff reviewed the proposed Ordinance Amendment with the Committee. At its October 5, 2026 meeting the HPC voted to provide the attached letter to the City Council with a recommendation for a change to the trigger date of the permit hold process. The HPC recommends applying the permit hold process to structures older than 50 years rather than structures older than 1941. The HPC letter also draws attention to the extended 100% permit fee waiver proposed by staff as it would make all permit applications on a site potentially eligible for a fee reduction. Minutes for both meetings are attached.
3. ORDINANCE #8-26/27 - Amending Chapter 27, "Zoning", regarding A and G District Setbacks and Miscellaneous Amendments. Postponed October 27, 2026. First Reading. Passage Requires Majority Vote.
POSITION PAPER OF THE CITY MANAGER The City of South Portland is seeking a Zoning Text Amendment to Increase Minor Amendment allowances for changes to landscaped area, Reduce minimum required front yard setbacks in the A and G Zoning districts Allow a one-foot side yard setback reduction in the A and G Zoning districts for nonconforming building expansions, and

H. CITIZEN DISCUSSION (PART II)
Members of the public will be given up to 3 minutes to speak on any item on or off the agenda during Citizens Discussion Part II. Members of the public who spoke on any agenda item (including workshops) will not be able to speak on that item again during this time. Members who spoke during Citizen Discussion Part I will not be able to speak during Citizen Discussion Part II.

1. Speakers, please state name and address for the record.
2. Questions shall be addressed through the Mayor and responses occur at the end of public comment.
3. Persons present at Council meeting shall not interrupt, nor applaud or otherwise express approval or disapproval of any statements made or actions taken at the meeting.

I. COMMUNICATION FROM THE CITY MANAGER
J. COUNCILOR'S ROUND ROBIN
K. EXECUTIVE SESSION
L. ADJOURNMENT

1. Adjourn Items may only be introduced after 11:00 p.m. upon a majority vote of Councilors present and voting. Items on a regular meeting agenda not introduced pursuant to this rule shall be placed on the next regular meeting agenda.

Where this came from

South Portland meetings portal
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