York Select Board Approves Truck Bids, Trash Rollout Update, Committee Appointments

[1:48] Todd Frederick (Select Board Chair): Please. Thank you. So you're Rebecca. Yes, if you could come up to the table, it would be great. So we do record the meetings that were live broadcast and is being recorded through the interview process. And then we'll, once we're done with the interview process, we'll then open the regular meeting. So if you want to stick around and watch that. that so Rebecca thank you for your interest in applying to be on the Conservation Commission you know here in York I always say on behalf of the board that so many of our boards and committees in town are populated by volunteers people like yourself and so many that gives a lot of time to the community and make York there the great place that it is to live and visit so thank you for putting your name forward to be with your interest to serve on the Conservation Commission so we've all had opportunity to review the application you submitted is there anything you'd like to add to the submittal and then members may have questions for you and then you may have questions for the board we can have that interaction does this help with the recording the green lights on that means it's on so it's on for [2:53] Rebecca (committee applicant): the recording okay great just to add i've been in new york since 2018 and my career called my focus to international matters for the past few years but I really just want to invest more in my community and leverage the skills and expertise that I have to show up there [3:20] Speaker C (unidentified): any questions for sure thank you Rebecca very much for [3:25] Speaker D (unidentified): coming forward have you interacted with any members of the Commission you're [3:29] Rebecca (committee applicant): gone to their any of their meetings anything I haven't I first started trying to volunteer and be more invested in what's going on in Maine supporting Maine needs up in Scarborough and in Portland area but they have a roster of 7,500 volunteers and so I then ended up volunteering at the York service society and I've been volunteering at the food pantry and like supporting the thrift store operations and following along with what's happening with some of the commissions and I saw the opening on the conservation commission and protecting our natural resources and York's ecology is important to me. I followed and supported York Land Trust for quite some time now and thought it was an opportunity to dig deeper. [4:24] Speaker D (unidentified): Great. Thank you [4:26] Speaker E (unidentified): Just thank you for your willingness to come forward. I think maybe the average age on our committees is, it's more than what you are. It's great having younger people come forward and want to serve their community. So thank you for your willingness to do that. [4:53] Speaker F (unidentified): In so many various areas that it's a wonderful place for you to be and to give your expertise to it. So, you know, we depend on our volunteers. So again, thank you. Anyone else? [5:07] Todd Frederick (Select Board Chair): Carrie? Just ditto. So do you have any questions for any of us up here on the board? No, I don't think so. Okay, so the process moving forward tonight, I'm sure you're probably gonna watch the meeting live and sit home or maybe you'll be in the audience and I'm not putting any pressure on you. But J2 on our agenda is boards and committee appointments so your name may be placed a nomination by a member and then there'll be a roll call vote so when we get some affirmative vote the representative of the manager's office will be contacting you tomorrow and then there's some documents that will need to be signed on etc and you'll become a board member so again thank you for stepping forward you're just serve on the conservation committee thanks I look forward. [5:45] Rebecca (committee applicant): To next steps thanks all right so. [5:50] Todd Frederick (Select Board Chair): We have two minutes before so you can go red on the mic so we could even like to call the meeting to order the York select board here at the York Public Library on Monday September 28th 2026 we could all please rise for the Pledge of Allegiance there are agendas on the table up front if people would like to follow on a paper agenda and we have consent agenda item a there are several sections within there the first is business license renewals of there are none this evening special events. Permits is the harvest fest that we talked about at our last meeting and then item three our minutes we have minutes from our August 10th meeting our August 17th meeting August 24th meeting in September 14th meaning the board's pleasure so motion by Marilyn second by Robert to accept the consent agenda any discussions or corrections I. [8:37] Speaker D (unidentified): Just want to confirm I guess with the town manager that the safety plan the for harvest fest the two-page one is the final version that's been agreed to with the police department yes great thank you all right and I had a. [8:55] Speaker G (unidentified): Question on the traffic plan. It's noted that there was a just on the harvest, on the Harvest Fest, there was a separate entity that was having an event pretty much across the street and they need to have separate. Has that been taken care of? It has. [9:12] Speaker H (unidentified): They were being treated as two separate event applications because the craft fair at the church generated traffic from Harvest Fest to the craft fair and the chamber wanted that accounted for separately. By sponsoring the event and paying for the detail as a town detail instead, we'll be covering all the crosswalks that are there, not dividing one off to the church to be responsible. The church crafter also doesn't generate the bulk of the volume. It's only because it's on Harvest Fest weekend adjacent to Harvest Fest that there would be a traffic issue. So we won't be processing that as a separate event application because of the decision at the previous select board meeting. [9:56] Speaker G (unidentified): Okay, and then on the fork the minutes for the August 17th meeting under Jay old business, it says moved by Robert and seconded by Marilyn McLaughlin. I know there's more than one Robert, but I think we should have Palmer after Robert and that and Robert and Marilyn. And then another small potato issue on the Monday meeting of August 24th on page four of five under old business two, there's just a space between Ocean Avenue, the word Avenue, and then on page five of that the third bullet down it reads. Potential conservation about the voter chart of revision. I think it should be conversation. And that's it. [11:06] Todd Frederick (Select Board Chair): So Robert, are you okay with the subject? Yes. So just amendments. And Marilyn, you made a motion. Any others? So vote as amended. Robert? Yes. Marilyn? Yes. Marilyn? Yes. Maryann? Yes. Chair Volchus? Motion carries 5-0. Item B is chair's report. Again, I do not have a chair's report. Use that time for the manager or other deliberations throughout our meeting this evening. So we'll let a manager report see. First is the town management board specifically and there's some subsets underneath that all right. [11:36] Speaker H (unidentified): Mr Chair, thank you very much. For those that don't regularly traverse York Street or the village, looking at some of our outer residents on the board here, so the village project kicked off today and they're beginning to mobilize. There was a little taste of it, they were doing some pavement saw cutting today. So we updated the mailing list last week. I'd just like to provide a little bit of that information to the Select Board and to the general public again. If you're not on the project mailing list and you'd like to learn more, there's a link at the top of the town website and it takes you to the village project page and there is a link on there to sign up for our mailing list. So it's a it's going to be a once weekly that we send out just with what's going on, but I'll update you whenever we have meetings with what's going on. So the we had the pre-construction utility coordination meeting last week. The contractor who is grinding construction and SLR International who is our resident engineer on the project led that meeting. The contractor and engineer have established a construction office at it's well they haven't they're in the process of establishing a construction office in the blue corner building, the Cox building where the tea shop used to be, and that's in lieu of which I thought was a great move because there's vacant office space, in lieu of getting a construction trailer and having that expense. Their renting space in the building so they'll be right on the corner which is the epicenter of the project with a view looking right into the project. So that's a great that's a great first step. You'll notice equipment being stocked around town so you saw cones today, but there'll be barricades, signage, and equipment throughout the project area. On the village project page we have part of this kickoff meeting, we have their current proposed, the most up-to-date proposed work schedule for the contractor. So this will be very much of interest I think to residents who have to drive through the village to know what Parts of the project are going to happen when and what you can expect. I just want to put a huge disclaimer out there. This is the contractor's current thinking on how they're going to schedule the project. Their only required deadline for this project is to finish next November. So the current layout is, I think it's great, some people may not, but it has them working this fall and into, you know, around the new year. They'll start with the biggest part of it being drainage. So as part of this project elevations of the road change so drainage structures cross pipes all of those things are being replaced as part of this project this will be probably the biggest part of traffic disruption because you're going you're going and taking drainage structures and pipes out of the middle of the roadway and replacing them so this is typically where there are open trenches with metal plates over them and things like that so just to kind of summarize what's on there that 's scheduled to take about a month. So they've laid out 25 days for that work, and about halfway through that process they're planning to start the sidewalk work. So in the village, so that would be all the sidewalk and then excavation, gravel, curbing, put curbing in, and then paving sidewalks and doing the brick paving, the brick pavers, up until the end of December. So that would essentially lay the, a lot of the sidewalk routes where they're going to be the changes that people are going to see to the configuration of the village center. So that'll be, you know, where the bump outs are, where the island in the middle no longer exists will go away, and the road configuration will be changed. Then they're currently planning to take winter off and come back in April to do more sidewalk work and have about a two month and a half, two month window, and then at the end of, halfway through May kick off and take off until September. So they will not be, they are not currently planning to work in the village during next summer. Again, this is, nobody should make vacation plans or their schedules based on this or, you know, change your life because this could change with any development or any delay. But I think it's a pretty reasonable schedule, and then finish the final road grading and paving in September to October of next year. So kind of three distinct phases of mobilization, and this is posted on our website now. Like I said, it represents the current thinking of the contractor, but anytime this chart changes we'll receive an update. Weekly, and we'll put it up on the website so anybody that wants to know what the current plan is, it'll always be up there. I think that's it for now. I mean, well, sorry, I've got a couple other items, but I think that's it for the village project, but people might have [16:37] Speaker E (unidentified): some questions. Yeah, so in that schedule, the monument movement, yes, that's this fall into winter. It's, yep, it's currently scheduled for this fall. Yeah, so that's when the monument moves towards that blue bit of the Cox building and I, you. And when something like that happens, people get upset. But that was approved by the veterans groups 10 years ago, that they were okay with that happening. And the other thing I would say is that obviously, moving it means that tree that's there is gonna come down, so people will worry about that. But my understanding, and you can maybe confirm this, is that tree was not original to the design of the monument. Monument, and it's an invasive tree that's not, you know, not a Maine-based tree. [17:33] Speaker H (unidentified): I'm not sure about the species, but you might be right, yeah. Yeah. [17:39] Todd Frederick (Select Board Chair): So we're not gonna have editorial comments from the audience. [17:41] Speaker H (unidentified): From the audience, it was pointed out it was a honey locust, yeah. [17:43] Todd Frederick (Select Board Chair): Oh, but that's okay. We're debating. [17:46] Speaker E (unidentified): So I just want people to be aware of that, because it's something they're gonna see happen. [17:52] Speaker H (unidentified): Yeah. And to be clear, the road, to make it a safer intersection without a three-way triangle, the road will become, for anybody who hasn't read the multitude of online publication stories, et cetera, it becomes a T-intersection. So the triangle goes away. It's a T-intersection. A public plaza exists still, and it's recreated on the southeast side of the intersection. [18:15] Speaker E (unidentified): But a safer plaza. [18:17] Speaker H (unidentified): An improved, I would say, public plaza with gathering space. It'll be a pocket park. It'll be a pocket park, yep, so a plaza if you will on the side of the road, so gathering space will actually be increased in the village center, not by a ton, but much more than the sidewalk that exists now and kind of those awkward spaces. So it'll be a temporary disruption, but those that are interested in having a place to congregate or even demonstrate, there'll be an improved pocket park area with a lot of plaza space, so big improvements and safety improvements. Really a T intersection is much safer with one stop sign and not three yield signs the way it's kind of treated now, anyone [18:59] Speaker G (unidentified): Else I'm just wondering, how did the traffic flow go this morning, buses and folks, any feedback, any issues that you're just from the school? [19:11] Speaker H (unidentified): Department asking, okay, so we're started and trying to catch up on the schedule, so the superintendent and I had talked about her previously, but I think it was a oh, this is really happening moment, so there might have been some, I think they might make some adjustments, yeah, with that, I just wanted routing and stuff, I mean, there are going to be times of this project where there will not be impeded traffic as part of it, and then there's going to be times where it's one lane traffic, it's going to vary By the day, so it's going to be for the next month to two months are going to be tough time because we will be doing work in the middle of the roadway, so but that's not going to be 12 months of that, there's going to be large portions where there's no work going on where traffic maintains two-way, and then there's going to be parts where they're working on site but they're not blocking off lanes of traffic, so that's going to vary by section and what they're working on, once the sidewalks are Completed, the curbing is completed and the drainage is completed, I think the interruptions of traffic will be much less, but you know, obviously paving, the final paving phases will be a traffic disruption, but there'll be large, just to emphasize to people, there'll be large portions of time where there is not traffic disruption happening, so. Yeah. Marla? [20:22] Speaker D (unidentified): Yeah, I came through the village late this morning and the flaggers were out in front of town hall in that area. And then when I came the other direction towards the post office an hour and a half later, they were down across from the NR1 building. So it can change from half hour to half hour. [20:41] Speaker H (unidentified): And then at noon they were gone. [20:43] Speaker D (unidentified): And then I also wanted to follow up on the tree comment and just acknowledge that it is sad to lose that tree. To me there's no question about that, and I think of all of the years when Lee Tree put their lights up at the holidays, and clearly it's the right thing to do. I'm not disputing at all. I just think that there's nothing wrong with acknowledging that we'll, we'll, we'll lose a big nice tree in the, in the center of the village, but I'm confident that the project will be great and we'll, we'll have new plantings that will, that will grow as well, so I just wanted to acknowledge that we are going to [21:30] Speaker H (unidentified): Have the opportunities to introduce new correctly species selected street trees for the project, so that is at the end of the project. So that is something to look forward to, you know, whether that's, whether that's Elms or something that's, you know, assaults and compaction tolerant type of tree or something like that, so. [21:54] Todd Frederick (Select Board Chair): So it's an exciting project. It's taken 13 years maybe to get to this point. More. Or more. Voted on by voters several times for allegations. So it's, yeah, I'm glad that's finally happening, Robert. So you have other items under managers. [22:14] Speaker H (unidentified): Report, I do. So I was asked to provide an update, so we had a meeting on automated curbside waste and recycling implementation last week and kind of update to the board. I also followed up the public meeting we had with a meeting with Cassell, Cassella, sorry, we've got Cassell and Cassella. I'll, I'll be doing that for the next couple months, I apologize. With Casella Waste, the Public Works Department and I, so Tim and Greg were in on that and Catherine and I and a couple other town staff people on implementation. So I've got a combination implementation report and then also kind of just an update on some of the concerns that were raised and what some of the steps we're taking and some open-ended conversation if you wanna give me any feedback. So cart delivery is scheduled to begin on Monday, 10.05. That's next Monday, if our collection schedule is a Monday through Friday schedule of all the streets in town, they're beginning with Monday and ending with Friday. It's going to take two weeks, so if you're a Monday or Tuesday you should expect, you know, and within first the beginning or the end of next week, Wednesday might be halfway, you know, Thursday, Friday will be later in the process. So if you're a Thursday or Friday trash collection day, do not be concerned if you don't get your cans till the end, towards the end of that two-week period. If you're Monday, you'll get them in the first couple days and everything else will be based on complexity and how long it takes. So it's going to take a two-week process for delivery, they'll be distributed in route order. We're asking that you only call with concerns on delivery if everyone on your street has received cans and you have not. For example, if the next street over from you has cans and your street doesn't have them, it's designed to be that. Way, but if you're, if everyone's received them and there are none at your house, then you can absolutely reach out to public works and let us know. And okay, so collection, the first day of automated collection will begin on 10 19. So that's two weeks, two weeks following the start of distribution. And so there's been a lot of information, there's been, there will be information pushed out with the carts about placement and how you're supposed to line them up towards the street. So for the first two to maybe three weeks, you don't need to worry about that so much. The key part here is that Casella will leave the carts where they want them to be. So if you put them in a really inaccessible location, they have lead trucks that are going out in front of the collection trucks and they're going to reposition all the carts to the correct lift positions that they would like to see them in. So if that's in your driveway, if that's on the shoulder of the road, wherever that is, they'll leave them where they want them you to place them next week. So the first placement, get them in front of your house, get them roadside, but it's not critical. And there will be information about spacing, you know, a foot to three feet that you need to separate them from hard objects provided with the carts. It'll be on the actual cart itself, pamphlets. So they're also going to be provided, they'll put stickers on the cans, like tickets saying something is wrong, if there's something that needs to be corrected. They say they're typically like high vis, they didn't commit to a certain color, it'll depend what they have available. But a sticker that says, whoops, you know, this needs to be over here, this needs to be this, or you didn't do this right or that right. So that's a friendly reminder. It's not like you're getting a ticket or anything for the first several weeks when they're doing this. It is permissible to mark your containers with your name, your house number, however you want to make it, you know, identifiable as your own. You won't be in trouble for defacing the containers. In fact, if you live on a crowded street, they're all going to look the same. So it's encouraged, whether that's a Sharpie or stickers with letters or your name, house name, street address, something like that. Nothing wrong with that. In fact, it might be beneficial to you to do that, whatever it takes you to identify them. If that's your name on the lid with the Sharpie, go for it. Let's see, so old containers, we've gotten a lot of questions, including board members, about that. Public works is currently planning the first, I know Tim's going to cringe here, is I commit to this verbally, but the first three Saturdays in November at Witchtrot to have a collection days there for that. There will not be a permit required. There's a permit required to access the Witchtrot facility typically, but if you're going just to put in your carts and not using the facility for any of the other recycling or waste purposes, then you won't need a permit for those days, just bringing your car. If you're bringing something else and your car, then you still need a permit, but we're not trying to you know, turn this into a fundraiser for the public works department. We will do another one in the spring. We've been asked to do that for seasonal people who might not be around to dispose. Those will be that are collected will be recycled if they're recyclable material. So most containers are some form of recyclable plastic, so we'll maximize that. Cassel is going to be collecting those for us, so however we can recycle them we will. We'll only throw them away if necessary. There is an option to dispose of them in your waste stream. So if your cart is smaller than your existing cart, or if you can cut it up to be smaller than your existing cart, you can put it in your trash cart, the new Casella trash cart, if that's something you'd like to do. It will not be recycled if you put, don't do not put it in your recycling. It won't be recycled. If you put in your trash, it'll go to the landfill or go to the disposal option, whatever that day's option is. So if that's important to you, like it is to probably a lot of people, it would probably make sense to go to Wichita, but it's not required. You can dispose of it onsite in your house, in your waste stream. All right, so some of the concerns that were raised at the meeting, and we've been hearing about on the phone, just so we can kind of have a little light discussion about this. One thing that's been brought up by multiple people is the desire to be able to essentially add extra cans to their collection their regular collection so if you have you know one trash and one recycling but you typically use two trash you know you put bags out in addition to your can and we had a discussion about this at the meeting and an answer was given that oh the town could negotiate that into the contract if they wanted that 's not it the answer was given by casella that's not our preference, which technically, I guess, isn't, isn't an, it's a little bit of an inaccurate statement. It's not intentionally, you know, they weren't intentionally misleading. We talked about this later that week with Casella. So the schedule, our entire contract, the pickup schedule, the routes that we have right now are not changing as part of this contract. And the routes are based, except a few small instances, I think some streets might have changed days, like a handful, one or two. Tim? No, so public works is telling me no, so none of the streets are changing as part of this. If you divide the schedule out, they've factored in the amount of time it takes to lift each individual can, the amount of time it takes to make a round trip to the transfer station where they go with the waste and come back, and do all the routes. There is not the option under the way our route structure that we've been operating under for dozens of years would accommodate additional cans under the system without adding trucks, drivers, and changing routes. And that's, those are the things that drive the cost of this contract. So while we could change the contract, this would be a major revision to the contract. So for example, if there were three trucks that are running routes in York at all times, they're taller, there's a little bit of tolerance on each end of those routes, but there's not enough to add 20% more stops. That would involve adding another truck and another driver, or if enough requests were made, two trucks and two drivers. And we're talking about hundreds of thousands of dollars in capital purchases per truck and hundreds of thousands of dollars a year per truck and driver for operating expenses for the contract. So it would be a major revision and a major or cost increase if we're talking about adding anything other than a handful of trash cans. So it's not like we can make that option available only to the first 300 people that call in when there might be 2,000 people that want that option. So that is why they offered, because the route, the spacing, the timing of the cans, it doesn't matter if the cans are larger or smaller, it's a very similar lift time to get the can up, dump it, and put it down, and there's so many hundreds of stops per day, it doesn't matter to the operator in the schedule if it's a 60 gallon, a 40 gallon, or a 90 gallon canister, which is why we have the option in our contract, which a lot of places don't, to upsize the canisters to a 95 gallon container if you're concerned about that, as opposed to two 45 gallon containers or a 60 in a 40 gallon container, something like that. So I just want to put that out there. A lot, we're getting a lot of questions as to why that's not an option. Now, there are other options out there through Casella or other providers where people can contract for off-day trash delivery that will not be done with all of the trash out in a row in front of your house. If you're on a Tuesday, you're not going to get your private pickup, your town pickup, or your contractor pickup all on the same day in most cases. That is a complaint that a few people in the public have raised, that they would like that option. So I'm just throwing that out there to the board, and why that's not something that's on the table right now is because it would be a major revision to the contract to make that happen and the whole collection process and schedule that has been, for at least I think about 20 years, between Waste Management and Casella now, kind of that same schedule. All right, there is, there were some concerns that were raised about overflow garbage, and there is an option that I'm exploring with Tim DiPerio and Dean Lessard, our engineer, to, and this is always, this has always been an option, but when Wichita, the Wichita facility was designed to permit it as a transfer station for overflow use, this is not designed to be an option where we want people to use it as their primary option, but there is the possibility, ability to permit it to include paper bag or some type of fee-based disposal system up there. A few people, I should say a lot of people have asked, there seems to be a lot of concern around Christmas time or other high consumption times like summer weekends, party weekends, maybe the 4th, maybe Labor Day, maybe Memorial Day, where you typically have events that might generate trash. So that is something that's possible. I'm not saying it's 100% guaranteed, but the facility was designed as a potential transfer station in the future. There's a permit that the permitting process of the town would have to go through with DEP to accept MSW there, and we would obviously incur some costs with staffing, but it's nowhere near the option of like revising the curbside contract in terms of cost. So that's something that maybe we can talk about when I'm done speaking here, but if the board has a preference, I know that Tim and I and Dean can probably come up with something, you know, some cost sheets or some rough design of a program within the next week or so to show to the board, and we could begin that permitting process immediately. There's nothing that's stopping us, there's no threshold from that. So that's, but that would require some policy changes, it would require adopting some rules and deciding if it was going to be a fee type service provided up there, we'd have to make some operational changes, so that's an option we can come back to that if you want to give me feedback at the end. We've a few other small items that we are large items but less concerning than that. We have had a lot of requests from residents for with legitimate accessibility concerns for the service about the use of the canisters, so the contract requires and Casella obviously agrees with case-by-case accommodations for legitimate ADA claims. So things that are documented or documentable, cases where people can't use the canisters, there are options. This isn't something that we'd consider for the general public. For example, whether it would still be curbside service but potentially bag-based or something like that, it has to be on a limited scale because it would, similar to our previous discussion, disrupt the entire the entire schedule and the entire process, but we are obviously going to consider and Casella will grant as long as it's reasonable, there's a reasonable accommodation that can be made. The one, their one line that they cannot threshold, they cannot cross is they are not supposed to be going on to private property their drivers and collectors when they have one person working on a truck so there is the possibility to work on curbside solutions with people so public works will continue to do that we have a short list of people that have reached out a couple you know every week that are calling i'm sure we'll get a lot more as we go on so if you do have concerns please contact public works about the accessibility issue if you can't use the canister so that in most other municipalities that's a you know a handful to a few percent of the total population and that's something we have to take care of under the law if we if we can do it with a reasonable accommodation so and then the last concern are dimensional concerns public works and casella staff are working on that there's a lot of road ends and dimensional concerns about can they back down certain roads would they be able to pull partially down a road so we've gotten a lot of requests on those there's probably a few more to be left but i know that tim and greg and casella are making field stops this week next week once the process is underway they'll be looking at what works what doesn't work so if you have dimensional concerns about roadside areas public works is the right contact to start but casella is going to make the ultimate call on where their trucks can fit and where they can so there are there is the opportunity to make minor adjustments to the schedule to the adjustment so nothing set in stone own. Like I said, not major substantial revisions to the schedule, but anything to make it work for individual locations. We understand, you know, I've talked with a lot of people over the past month or so. People are nervous. That's normal. We understand. It's not unusual. It happens everywhere that this type of a process goes into play. But just want everyone to focus on, Casella at that meeting showed us, you know, 20 to 30 towns in Maine that they're either have gone through this process with or are in the process of going through the conversion with. And it's really the standard nationwide. And it's an adjustment. There will be hiccups, there will be bumps. We understand that. But as we told, I told one gentleman who came up at the end of the meeting that we had, he was concerned, are you, I just wanna make sure that you're not gonna tell me, I understand I might have to move my pickup point or some of the collection on private roads might be a headache to work through, but I just want to make sure I'm not going to be told you're not getting trash collection anymore because you're on a private road, and that we're 100 committed every residence in town gets trash pickup. The only difference is if you're on a private road in some of those cases there has to be an accommodation that you have to bring it to the end of the road or something like that, and that's most private roads in town currently, but we understand some people are just moving into that category and that's a big shock, so understandable, we're not holding it against anybody, but it's not, we will get through this and we will make adjustments if we have to as we go forward. [38:39] Speaker C (unidentified): So questions from the board on traction recycling new program, just quickly, is casella going [38:47] Speaker F (unidentified): to have a list of the zones they're picking up in so online so you could just go and see where they're picking up like or dropping off the containers so people don't have to call and say you know did they miss my street even if you know we're saying this tonight are they going to have [39:06] Speaker H (unidentified): There won't be a real time tracker, there will, I think the best way to, so they're not going to forget entire streets, they know, they know their collection route, I think the best way to, what they've told us the best way to kind of keep track of it is if everyone on your, if you have two side-by-side streets, you may, your neighboring street may get theirs on Tuesday and you might not get yours until Thursday. There is a structure. There is a schedule. They're organizing this. It's not, it's being done in real time. They're not going to publish it. We'll have them out by the end of the two-week period. If you don't receive one, though, but other people on your street do, that's when you might want to check. Yeah, or you do wanna check, sorry, not might. Robert? [39:54] Speaker E (unidentified): Yes, so can you give us a sense of the magnitude? So I heard three issues. Some people want extra cans, accessibility, ADA issues, and third is truck access issues. Can you give us a sense of how many people that impacts? How many people have you heard from that want, they feel they need extra cans? hands personally [40:19] Speaker H (unidentified): Or you might need to get Tim and I to, you know, I might hear from 10 on one and Tim might hear from 50, and vice versa. I would say all three of those concerns, probably a couple hundred to 300 in town, I would say, of Tim, do you want to come up and, or do you want to raise a number of fingers and how many you think? Hundreds, low hundreds. Yeah, so the biggest impacts are some of those private streets that are changing. The people are unsettled that like, hey, my private streets no longer are going to get driven up by the truck and I have to place it down at the end [40:53] Speaker E (unidentified): of the road. Resolved all that though, I thought Casella had already identified this. They have. [40:59] Speaker H (unidentified): Okay, so but I would say there are people that are concerned about how that's going to work, so I put that in the hundreds. A handful of what I would consider ADA accommodations, medical accommodations. We have a running list. It's not many. We're going to investigate those individually and go out, either go out and meet with them or say, hey, that for your situation, we think we can do X, Y, and Z and that'll work. And then for, I think the dimensional one in the extra cans are probably in the hundreds. Dimensional would be if your road is changing and all of a sudden, and this is going to be, so I understand it's a change, right? Like people throw garbage bags now on the street corner and they're picked up, bagged trash, and now they're going to be cans that are lined up. So that is a change for some situations. But the vast majority of, by vast majority, I mean 90, 95%, no change to how you're doing business. If you're using a roll-off, you're gonna be using a different roll-out, you're gonna be going out to your street corner, you're gonna be getting picked up. [42:03] Speaker E (unidentified): Okay, so from, I guess, the board's perspective, I mean, the accessibility ADA issues and the truck access issues are things you all are working on. You'd really want our input on the extra can piece and whether that's an issue and how we might help people who that's an issue for. Correct. So as we weigh in on that, it would be nice to know how many people we're talking about. Yeah. [42:29] Speaker H (unidentified): So yeah. So the dimensional roadway issues and then the ADA claims, we have to address those. That's announced, you don't have to worry about that. Those have to be addressed. [42:39] Speaker E (unidentified): But I mean, if we're talking about the Wichita Road and overflow garbage, I mean, how many people are we talking about? And in that instance, I almost think we ought to start and see, you know, cause the site, if you're getting a mid-sized trash can, then so up it and get a big one. I mean, I could get in a big one. I mean, they're big. So yeah, see how many people still have issues once. So I think that's begun. That's an important [43:09] Speaker H (unidentified): point. That's Casella's standard MO. We've done something different here with kind of pre-ordering, allowing pre-ordering of larger cans that they haven't done before because of the concerns that we've heard from. I know not everybody got in on that initial order, but they ordered 1500 upper down sizes to the in the first round of the, you know, 8,000 stops that we have or 9,000 stops that we have. So that's something that they don't do that we requested that they do in this case specifically because some of the concerns we've heard primarily for larger cans, but a few for smaller. I should point out there is, they did announce there is a second window for upsizing downsizing, but their recommended process is to start everybody with a 65 gallon recycling and a 65 gallon solid waste can and then adjust after the fact. That's what they've done everywhere else because they find that the vast majority of people think they need more or less, but actually when they work with the standard 60, that's what the vast majority of homes need and use. So this isn't just winging it. This is, like I said, 20 other places where they've done it, thousands of other communities where Waste Management and the larger collection companies have done this. Dover, New Hampshire is going through the same thing this coming year. You saw it all in the news. They're using the same exact process. Everybody starts with 65 gallon cans and you can upsize or downsize only if the 65 gallons don't work for you. So this is the standard process that's used in the trash industry to do it that way. We've gone a little bit in front of that. There is going to be a second window for ordering upsize or downsize cans and they said that would start about three weeks after the process went into place. So they need to get the system rolled out and then Casella will open a window and it will be running. It won't just be a narrow window that you have to hit, but they'll open the ability to upsize or downsize once after three weeks has passed. After the distribution, which is also their standard practice pretty much everywhere, so with the intent that they hope everybody uses a 65 and the vast majority of people are like, okay, this works for me. [45:25] Speaker G (unidentified): My comment is in general and I've been thinking about this and we're, you know, a couple weeks out from implementation and I just feel as a whole we haven't been in front of this as well as we could have been over the past six months or so and I think the devil was in the details and I think when the contract was signed perhaps we didn't know those details. We have a elderly community and we do in the state of Maine, people are aging, we have a seasonal community with needs, you know, the fact that we have the Witch Draw facility that could have been permitted for this type of activity overflow flow. It's the first I'm hearing of it tonight. I understand we're going to have to go forward and bite the bullet and see what happens and I'm sure for 90 of the people it's going to work just smoothly. I live on a paved road and I can get my barrels out there, but for those other, that other 10, it's real issues and we've been in the system for 40 plus years I think and I just think I'm not sure what the better job would have been, but I think to maybe look at the details a year ago and that's water under the bridge and I wanted hope that we will continue to be receptive to people's needs as you just so explained tonight that we are and we'll figure out and help our community, those who need help. I [47:18] Speaker D (unidentified): just like to say I'm optimistic, I'm optimistic and I hope maybe reality is somewhere in between. Changes hard and, but I think we have been talking about this for a while and I hope folks will get a chance and that we can do the things that you're talking about as well to make accommodations. But I'm optimistic. [47:55] Todd Frederick (Select Board Chair): Can you get on the trash for a second? On the radar? Well, before we get to that, just sort of two updates I wanted to ask about. So storm update report has been sort of whirling and spinning out there for three days, but it's still here and we're in good shape in the town and is that, yeah, we were about two feet below [48:17] Speaker H (unidentified): What would have been a concern for coastal flooding and inundation, so would have taken a higher tide cycle or significantly more storm surge. But this is the type of event, if either of those two things were present, that could have been an issue. So just want to thank, I know the public safety team has stayed on top of this, and there's been some background monitoring going on. This isn't the, you know, the super storm that everyone needs to be scared of, but I know there was some concern about what the winds would be. A lot of people, including a few with this up here, I think lost power on Saturday night. That was the only, you know, major outcome from this storm, one tree down that knocked out power and took out 2 000 services with it. But other than that, storm surge great, no real damage, nothing notable to beach facilities. I know I just talked with the parks and rec director earlier. At least there's still a few lower tide cycles that, you know, so I don't want to jinx anything, but yep, everything's great. Everything went through pretty well. Like I said, this type of storm when it happens does bear watching because environmental factors like the lunar cycle could totally determine if we're a washout, if we're flooded, or if it's just a slight spillover event like we saw this weekend. Thank you. On the [49:36] Todd Frederick (Select Board Chair): radar, yeah. [49:48] Speaker C (unidentified): We do meet Monday, next Monday we do. Oh, before the fifth, October 5th we do. [49:58] Speaker H (unidentified): The following Monday is Indigenous People's Day, so it's the second, would be a whole second Monday would be a holiday, so we'd usually do second, fourth, but we're doing forced and first and [50:08] Todd Frederick (Select Board Chair): forth instead. So many items weren't ready for us tonight that were taken off the agenda that we talked about the last time, so we'll be seeing them maybe on Monday. You'd be seeing a few of these on Monday for sure, last Monday of October. So but comments or discussion on under there, Marian. [50:25] Speaker G (unidentified): Yeah, that was, that was my comment, of a lot got pushed off and hope, you know, obviously they weren't ready, so what's the point of talking about them. With the parking season review, I'd love to see revenues and parking, the fees, the with the police give out by [50:45] Speaker H (unidentified): zone if possible, so we can see, break it down as many might even be able to break it down and more granular detail than that, but however we can, know. Yeah, we [50:55] Todd Frederick (Select Board Chair): talked about the changes we made, and then I want to see just the changes that may come from staff that just this work, maybe this could work better. [51:02] Speaker H (unidentified): Or maybe we need to tweak a year. There is your story about that in the paper recently, but that was a lot of the questions. I know that I was talking about, I answered for him. [51:15] Todd Frederick (Select Board Chair): More when we would review the program like we do with ordinances and other actions. [51:19] Speaker G (unidentified): And I'd like if this board is would like to talk about it, the discussion perhaps to, but look at our town properties, which I know we have a great inventory that was done. And if any of them would be conducive to sell towers. So I just thought maybe if this board wanted to talk about it for the pros and cons of that for a future agenda, no time certain. That's a great suggestion. Others? [51:59] Speaker E (unidentified): So, Seawall, we were going to hear back, I don't think it's on here, from Dean about the cost of the stands and lights and then a process for Section 5, how we were going to do that project. I don't know if we've signed the contract with Lebrecht yet or not. No. [52:19] Speaker H (unidentified): But yeah, you're right, we owe you a follow up and maybe end of October would be a good target for that. [52:25] Speaker E (unidentified): And I agree with Marianne about the town properties and I'm sorry, I keep hitting this. Not just for cell towers, I mean, we periodically look at the properties and just look at them to see what the best use might be of them or if we don't have a use, we just put them on the market. [52:44] Speaker H (unidentified): And we've been doing a lot of work to work with a town realtor of looking at individual properties that might be conducive for selling, so I have an update for you guys on that. [52:56] Todd Frederick (Select Board Chair): Marla, and then I'll come to you. [53:00] Speaker D (unidentified): I don't remember when it was, but time flies sometimes. Since we adopted the Greenway zoning changes or whatever we want to call them, I don't remember if it was actual zoning or dimensional changes or whatever and I just wonder if we want to have a discussion about that and if we feel it's working if we want to take a second look at it if that's something that the Planning Board has on their radar at all but I just wanted to surface that with the rest of us to see whether reviewing that or potentially revisiting it is something that we want to think about even if it's next year. [53:50] Todd Frederick (Select Board Chair): Great topic when we have our joint meeting of the planning board. Bring it up there for sure. [53:56] Speaker F (unidentified): I know we haven't spoken about short-term rentals for a while. That had the date of today. So maybe we can be sure that we keep that on the agenda on our radar. [54:07] Speaker H (unidentified): There's a medium possibility we'll be talking about it next Monday, and if not, a hundred percent possibility at the end of October. So I've got a rough draft. It's just a question if I get the right people in the right room to get a presentation for you guys in three days time. [54:23] Speaker F (unidentified): And in that, I think we want to see how much is going on. I mean, we have dropped off on that topic aggressively, so we just want to make sure it's being kept. [54:34] Todd Frederick (Select Board Chair): Your leadership team has been talking to the manager and his staff about that for a while. [54:38] Speaker D (unidentified): About, I'm sorry. SDRs. Oh, yeah,, and it's on the [54:42] Speaker C (unidentified): The report and everything. Yeah,. [54:45] Todd Frederick (Select Board Chair): Anyone else? Any other items? Did you get them, you know, kick them up myself or Marla or just to the manager directly and get them included on the list? So awards we have several today. We're on to item d. The first is a truck chassis award. I'm not sure is, are you going to do all them? Yeah, let's just bring staff up. Okay, so Tim, good evening. [55:15] Tim Diperio (Superintendent of Public Works): Tim Diperio, Superintendent Public Works here tonight, seek approval for several equipment bid awards. First one is for the approval for the patrol truck chassis. DPW solicited bid proposals from three different truck manufacturers for the purchase of a new heavy duty patrol truck chassis. This funding was approved by the voters in May of 2026. The following sealed bids were opened on September 10th. Allegiant Truck LLC, 120,033 $133, Ballard Truck Centers, $176,244. Freightliner Maine was sent a bid proposal, but did not bid. So our recommendation is to award the bid for the patrol truck chassis to Allegiant Trucks LLC for an International truck chassis in the amount of $120,033. [56:14] Todd Frederick (Select Board Chair): Questions for DBW, Robert? [56:16] Speaker E (unidentified): The difference is pretty significant, like 50%. So is this indicative of anything or? [56:24] Tim Diperio (Superintendent of Public Works): The ballot trucks are Mack trucks, which are known to be more money. [56:29] Speaker E (unidentified): So they're comparable vehicles. I mean, we're getting a comparable. [56:34] Tim Diperio (Superintendent of Public Works): Oh yeah,, yeah. We've, this will be an International chassis, which is what the bulk of our fleet is. [56:39] Speaker E (unidentified): As this price continue to go up or is this, do you know what it is compared to? [56:44] Tim Diperio (Superintendent of Public Works): Last year, I think our truck chassis quote was for around 116,000. [56:50] Speaker E (unidentified): Oh so maybe it's stabilized. Yeah, it's, it's actually not bad. Okay, all right, and this is replacing a 2014? Yeah, yes it is. So this, the one we're getting rid of is, was in service for 12 years. [57:08] Tim Diperio (Superintendent of Public Works): So that it will be in service this winter also because this won't, we heard chassis [57:14] Speaker E (unidentified): Delivery should be around the first of the year. Okay, so we're getting, we can now get 13 years out of our plow trucks. We're trying as long as that gentleman there keeps them [57:24] Tim Diperio (Superintendent of Public Works): running they do get really costly in the last couple years yeah I understand I [57:35] Speaker H (unidentified): think we call Mr. Gray the miracle worker in this respect, right? Okay. [57:42] Speaker C (unidentified): Yeah, thank you. There are questions for motion. Mr. Chair, I move to award the bid [57:49] Speaker D (unidentified): for the patrol truck chassis to Allegiance Trucks LLC in the amount of 120 thousand thirty three [57:56] Todd Frederick (Select Board Chair): dollars. We have a second. Motion by Marla, second by Maryland. Any additional discussion on [58:01] Speaker C (unidentified): the movement? Right now I'll call the vote. Robert yes, Marilyn yes, Marla yes, Marianne yes. Careful, [58:06] Todd Frederick (Select Board Chair): chess. Motion carries 5-0. It's him going out and do dump truck body, correct? Yeah, so this will [58:13] Tim Diperio (Superintendent of Public Works): be for the dump body, all the snow removal and de-icing equipment to go on this chassis that you just awarded. So DPW solicited bid proposals from two different equipment providers and installers. We only received one bid. That bid was from Allied Equipment for 144 450. This is the same company and the same price that was awarded in August 2025 for our last truck. HB Fairfield, who we've done business with 20 plus years, did not submit a bid on September 22nd. So I think those last Tuesday we received a call from their sales staff sitting there closing their doors, and they recommended that we use Allied Equipment for parts and service of our existing equipment, which I had mentioned I think in August of last year when we awarded the bid to Allied. We were nervous about going with Fairfield because we had heard rumors this might happen. Yeah, so that just leaves us with the one bid, so that's our recommendation. We have received the completed truck from Allied that was awarded last summer and we're we're happy with the equipment, happy with the truck. A lot of people that used to work at HP Fairfield now work for Allied Equipment, so we're very familiar with the equipment brands and the way it's set up. So our recommendation is to award the bid for the dump bonus snow removal package to Allied Equipment for 144 450. Any questions or permission? Marian. Yeah, my question Tim, like in the future do you [59:55] Speaker G (unidentified): anticipate another firm will come into existence for some competitive bidding, or who knows? I [1:00:04] Tim Diperio (Superintendent of Public Works): I don't know at this point. In the past, we have also used another company, Viking, and they're still in business, but right now they're not in operation. They're in business, but they can't get any equipment, so they've sent everybody home and said they'll reopen when they can receive equipment and supplies, but right now they're not an option. [1:00:30] Speaker G (unidentified): Is this a sign of the times with what's going on with our federal government, why equipment's not coming? I can't answer that. Okay. [1:00:41] Speaker E (unidentified): Robert, yeah, so I guess probably the whole board doesn't like having one bid, but this is the, we awarded it to them last year. Did H.P. Fairfield make a bid on it last day they were [1:00:55] Tim Diperio (Superintendent of Public Works): shooting off? Tommy, I would say they might have. They were higher, but yeah, within a couple thousand. [1:00:59] Speaker E (unidentified): And this bid price is what we paid last year. It's exactly the same. Yeah. Yeah. So you can only do what you can do. Yeah. [1:01:10] Speaker D (unidentified): Mr. Chair, I move to award the bid for the dump body and snow removal equipment package to Allied Equipment LLC in the amount of $144,450. [1:01:20] Todd Frederick (Select Board Chair): Second. So motion by Marilyn, second by Marilyn. Any additional discussion on the motion? Hearing none, I'll call the vote. Robert? Yes. Marilyn? Yes. Marilyn? Carries five zero in award. D3 is a loader slash backhoe. All right, last one, so this would be [1:01:39] Tim Diperio (Superintendent of Public Works): for the purchase of a new backhoe. DPW solicited bid proposals from three different equipment manufacturers. The following bid proposals were received. Bid one from Milton Cat, 183,900 for a Caterpillar Model 420XE. Bid number two for MiltonCat, $178,900 for a Caterpillar Model 420. United Construction and Forestry, their bid was $190,250. That's for a John Deere Model 320P. Board Guard Equipment, $161,052 for a Case Model 580SNWT. After reviewing the bid proposals, we feel that the Caterpillar 420XE is the machine that best meets our bid specifications and would best fit the needs of the town. If you saw the attached spreadsheet I did, we have quite a few requirements, and this model brand checked almost all the boxes. So, our recommendation is to award the bid from Milton Catt for the Caterpillar Model 420XE Backhoe in the amount of $183,900. And I should note that our budget is $195,000, so there is enough money in there for this award. Yeah, [1:03:06] Speaker D (unidentified): can you just generally describe how wide is the gap in terms of best fit between the Beauregard and the MiltonCat X3? In other words, the recommendation is for the second highest and didn't go through all of these sheets, but that doesn't sort of really tell us laypeople. [1:03:40] Tim Diperio (Superintendent of Public Works): So I did summarize that we have, I think it was like 106 different checkboxes, and that, the one I'm recommending checked 105 out of the 106. The backhoe from Beauregard only checked 83 out of 106, and some of those were pretty significant specs, so basically they didn't meet spec with this machine. Is that what you're asking? Good to know. [Speaker D (unidentified): Yes, exactly.] If you want anything further, I can have Matt Gray come up. [1:04:10] Speaker H (unidentified): No, I think you did a great job of summarizing specs, Matt. Thank you for the cover sheet, and I know you and Matt analyzed them, and 106 specs that you requested. None of them checked all the boxes, but the one that you're discounting checked 83 of the boxes you were looking for. [1:04:24] Tim Diperio (Superintendent of Public Works): And I think the one that we're recommending, I think it was the width of the seatbelt or something like that it missed, so it was pretty minor. [1:04:31] Speaker D (unidentified): Yeah, I was interested in the gap [1:04:32] Speaker E (unidentified): and the gap is significant so thank you for that so discounting the case I guess the other three you know answered a lot of the specs I mean one you're recommending did the most but is there any do you care about the make I mean is caterpillar versus John Deere I mean is there any the John Deere was it was a [1:05:00] Tim Diperio (Superintendent of Public Works): a good backhoe also, but it's actually, what, almost $7,000 higher. [1:05:08] Speaker E (unidentified): No, it still fits within our budget. I was just wondering if there's any difference between a Caterpillar and a John Deere. [1:05:15] Tim Diperio (Superintendent of Public Works): No, the case I'd have to discount, but the two different Caterpillars and the John Deere are all good. But the other cat that was in the bid, he knew that didn't meet spec, but he kind of put that in just in case we went with something that maybe it was cheaper and didn't meet the specification so okay yeah okay ready [1:05:42] Speaker D (unidentified): for motion Mr. Chair I move to award the bid for the loader backhoe to Milton Cat model 420 XE in the amount of 183 900 second much by Marla [1:05:56] Todd Frederick (Select Board Chair): second by Maryland any additional discussion in the motion hearing then I'll call the vote Robert [1:06:01] Speaker C (unidentified): yes Maryland yes Marianne yes travel chess motion carries five zero when will this one be [1:06:07] Tim Diperio (Superintendent of Public Works): delivered they have it in stock wow so that's probably within it'll still take them a month or maybe two to some of the options that we're getting they do have to fit those to it so within a couple months we should be ready. Go. [1:06:25] Todd Frederick (Select Board Chair): Now we're down to item eight reports and we have the end of season of our lifeguard captain and the Parks and Rec director report. [1:06:34] Pete Murray (Parks and Recreation Director): Good evening, Pete Murray, Parks and Recreation Director. I just wanted to get up here and quickly publicly thank our lifeguard captain Ella and all of our lifeguards. They did a great job this summer. I also wanna say that we really appreciate the collaboration and working with our other emergency response professionals and the police, the two fire departments, they were great to work with as well this summer. So I'll pass it on to Ella, but just wanted to introduce that and thank everyone. [1:07:05] Speaker G (unidentified): Thank you. Thank you. Hi, everyone. [1:07:08] Speaker K (unidentified): I have a presentation, so just give me a moment to get that up and running. And if that doesn't work we do have printed out copies is it just like she [1:07:27] Speaker H (unidentified): brought printouts you'll never fool her [1:07:29] Speaker C (unidentified): twice and you know what this isn't compatible with mine of course not taking any chances well it's [1:07:48] Todd Frederick (Select Board Chair): good to follow along with it on paper and make notes or something [1:07:51] Speaker K (unidentified): i'm fine doing it just on paper too [1:08:00] Todd Frederick (Select Board Chair): because you're setting up though i did appreciate your social media posts on updates and it's kind of nice to see those when you were out there and the comments people had thank you for doing that So those of you watching at home or maybe tomorrow morning, we're trying to hook up the computer for an overhead projection presentation, and they're digging through the podium looking. Anyone have any stories they want to tell? [1:09:25] Town Manager: all right sorry i think someone stole it [1:09:30] Todd Frederick (Select Board Chair): you just don't want folks at home to think we're like not doing anything that's great because all you do is see us all right well you're going to [1:09:38] Speaker K (unidentified): do a paper yeah if that works for you all too bad for the public though yes [1:09:46] Todd Frederick (Select Board Chair): so just before you proceed though so we have the paper copy you do have a electronic copy that may be this or in addition to, but you can make it available on Parks and Rec website or our town website. So if people wanna look at your presentation, is that something you wanna share? Absolutely. Just that folks at home are gonna see this, but they may not see the greater detail possibly. [1:10:12] Speaker K (unidentified): All right, I just emailed it over, so let me know if you got that. [1:10:24] Speaker G (unidentified): Your expertise is in guarding, not technology, correct? [1:10:28] Speaker K (unidentified): Well, it is in both a little bit. [1:10:31] Todd Frederick (Select Board Chair): She's probably the person we want doing this for the tech anyways. Mm-hmm. [1:10:44] Speaker C (unidentified): Hi, sorry. Oh, yeah. Yes? Close night. Do you want to go live? Yep. We're right up there. It looks like. [1:10:57] Speaker K (unidentified): Oh, there we go. All the way. Oh, yay. We had some nice photos, so it's great that we had some. Excellent. Do you know how to full screen it? I do not know. Is this good enough? It works for me if that works for you. All right, apologies about the technical difficulties there, but good evening, good to see you all again. I think the last time I was up here, it was a lot of plans and ambition, so I'm happy to be here with some review and statistics, so we'll get right into it. And first, I wanted to just kind of go over our employees, the people that we hired this year to guard the beaches. So this year we had 16 total lifeguards on staff. Four people were only brand new this year, and they did a great job taking on and learning all the responsibilities that the job entails. So we were really lucky to get those four specific people. And in addition to that, we had 12 people return from last year or previous years under the program. So a pretty high retention rate. Every day we schedule nine lifeguards on duty throughout the day, so that covers Short Sands, Long Sands, and Harbor Beach. And just some demographics on the staff. So we have ages that range from 16 to 24, so kind of a big age range. And most of these people on the staff are either high school or college students, EMTs, teachers, future military personnel, future police officers, just people with really high ambitions and want to help their community and give back to the community that they work in. Most of these people were full-time this past season. We had a few people that were part-time doing three days or two days a week because they had other [Speaker F (unidentified): commitments and] Just looking at the agency and kind of what we do as a whole. So specifically this year we went through the recertification process with the USLA, that's the United States Life Saving Association. So this is a national body that accredits a bunch of different lifeguard agencies all over the nation. This is lifeguard agencies from Florida, California, Hawaii, so it's really great to be accredited on that same level as those agencies. We went through the recertification process, and I'm proud to say that we passed for both the lifeguard agency certification and the personal rescue watercraft certification. This just gives us a set of standards that we have to follow and adhere to, just to make sure things are tight and consistent with other lifeguard agencies across the nation. We continue to provide daily coverage to Short Sands, Long Sands, and Harbor Beach every day from 9.30 to 4.30 p.m. We also continued our program of certifying all the lifeguards in medical certifications, including advanced first aid and CPR. We continued our training and use of the rescue vehicles, including our rescue watercraft, which is also known as a jet ski, and the ATV that we have down at the beach. And of course our main duty continued to provide rescues, first aid, general prevention, general ordinance enforcement, and overall just beach ambassadorship to visitors and community that come to the beaches throughout the summer. So a big part throughout the summer that I always emphasize the lifeguards to do is fill out a form at the end of the day giving a general estimate of the numbers of people they saw come to their beach, the number of times they interacted with the public, the number of times they provided first aid or went in the water for an assist or a rescue. So just keep in mind these numbers are all estimates. It's kind of just based on what they thought they saw throughout the day. It's really hard to get an exact tally on, you know, however many people are at the beach at a given time, but general estimates, and throughout the summer at Short Sands, Long Sands, and Harbor Beach, it's estimated that 309,153 people came to visit. So quite a lot of people, and out of those people that visited, around 12,498 people interacted with the lifeguards in some way, whether asking about the tides and the temps of the water for the day, asking just general questions about the beaches, or even the lifeguard going up to them and informing them about an ordinance or a safer place to swim. So those are public contacts. Preventative actions is any way that a the lifeguard can intervene with the public to prevent a hazardous situation or a rescue from occurring. So whistling them out of the surf zone, if it's a surfer that's improperly in that area, informing people of rip currents or just safer places to enter the water, just providing that kind of preventative layer before the people interact with the beach. And that occurred 8,147 times this summer. And some people might not know, But the lifeguards are also responsible for being that first point of contact for ordinances at the beach So just going up and giving them Most of the times it's just educating people a lot of people aren't familiar with those specific ordinances at the beach So it's our responsibility just to let them know and that occurred 1619 times lifeguards also assists with relocating lost or missing people to their parties or families that happened 38 times at the beach And the lifeguards provided 1,395 first aids. That can be anything as simple as a Band-Aid, or sometimes we see jellyfish stings at the beach, or just kind of any minor incident that we can use our first aid knowledge to help out with. But out of those first aids, 36 of those required EMS intervention, so calling down the ambulance to come either transport or provide further care that we're not certified to provide. The lifeguards entered the water 56 times to assist swimmers that could potentially need rescues down the line, and made six water rescues over the course of the three months. So those are the statistics based on the reports that those lifeguards would fill out at the end of the day. Now kind of going into some areas for improvement, I wanted to end on a high note with our successes, so I'll start with the challenges. But I think one thing that came up this summer was the ratio of beach area to each lifeguard stand. So if you were familiar with the beaches, you'd know that one lifeguard stand is in the middle of a very large area of beach. Specifically that the two stands that came to my mind were the stands at Webber Road and short stands, if anyone goes down to short stands in July you'd notice thousands of people crammed onto that one tiny beach, so it really is a really kind of not balanced ratio of the amount of people that show up to those two lifeguards. The area at Webber Road, if something were to occur at the southernmost point or the northernmost point and both lifeguards needed to respond, that would leave a really wide area of beach and water unwatched. And even lifeguards are people, so they have to get off the stand to take bathroom breaks, and that leaves one lifeguard on for maybe 10-15 minutes. A lot of responsibility for just one set of eyes. so that is definitely one of the struggles that we noticed just how do two people keep their eyes on thousands of people for all seven hours throughout the day and also I think it's good to note that we did have a lot of major incidents both this past year in the year before occurring down at the southernmost point of Long Sands there is a sign there it says no lifeguard on duty so there's a bit of a warning there but I think a lot of people don't look at the signs sometimes and just enter the water regardless. So we do see incidents down there that we are responding to even though there's technically no lifeguard coverage. That's that area kind of by Lobster Cove, I'm forgetting the name of the campground down there, but that sort of tucked away area that isn't quite the beach but still is accessible from that road. So obviously more stands on the beach would require more lifeguards, so that would mean needing to expand our staff. Obviously 16 people, nine people per each day, would get overwhelmed if we had to fill more stands. So great to have the ability to hire a bigger team. We did run into some problems this year with our rescue vehicles. We have the ATV, which is just a standard four-wheeler, it's really only made to see one or two people. There were some situations where we had to call EMS down. And we were working with the EMTs and the paramedics and trying to figure out the best way to get a person off the beach. An example I can think of specifically, we had a woman who was experiencing a diabetic emergency and was just too lethargic to get up and walk off the beach. It would have been great if we had maybe a side by side where we could have just had her sit on the ATV and drove her right up. But unfortunately we had to kind of coordinate with the EMTs, get, I think we used a stair chair if I remember correctly, and it just took a lot longer, was a lot harder to do than a vehicle could have intervened and made that a little bit more accessible and easier for everyone. I also think having a better all-terrain vehicle for the beach would be able to add more of a mobile first aid and rescue response for the lifeguards. So just being able to drive up right to that medical emergency and have all of our medical supplies right there, or even going in for a rescue, drive right up to the situation, to the area where the rescue is occurring, and have our rescue torpedo, rescue board right on the ATV ready to go. So that was a challenge. I also, this wasn't a challenge this past year, but I could foresee it becoming a challenge in the future, the competitive lifeguard pay. We, for reference, start at 1854 an hour. With other beaches in the area, such as a gunk wit Hampton and Wells, they all start around $20 an hour. So for hiring in the future, I could see that becoming a problem where other new folks could choose to go to a beach that might pay better. And also, I think this happens at every beach, but a lot of our staff, as I said, are high school or college students, so at the end of the summer they have commitments they have to leave for. And I think if we had a higher starting pay, we could attract employees that be willing to work throughout the season rather than having those commitments such as college or other jobs. The last challenge, and I'm sure some of you in the room are familiar with this one, as it was all over the news for a solid chunk of time in August, but the marine life prevention and surveillance, specifically the shark population in southern Maine, it's been a shift in patterns that we've seen in the past, and it's been a challenge this summer on how do we approach those. So obviously we do the best we can, looking at the water all the time to see fins, splashing, anything that doesn't quite look right. But it would be really beneficial to have some sort of way to be able to scan constantly and see what's really out there, so we could provide more information to the folks that do. We have, I think that's probably our most common question throughout the summers, people coming up to us and asking if there are sharks in the water here. That was a difficult one to answer this summer. So just being able to give a more informed answer to those people that do come up and ask about that. I think that we've, We've seen Scarborough use the drone for kind of their big moment in the media this past summer, where I think they spotted, I want to say a dozen white sharks off their coast just by drone surveillance. So just thinking about how we go about that in the future, making sure that we keep the beaches informed, the folks informed when they choose to enter the water. And to end on a positive note, so just looking back at some successes, I'm confident in saying that we continue to provide a safe environment at all three beaches throughout the summer, which is our number one goal as a lifeguard team. We continue to strengthen community building. Obviously, this is just my second year here, so I was just getting to know the beach regulars, the familiar faces that always come in the morning to walk their dogs or come and sit every day right at the same spot on the beach, so continuing to strengthen those relationships. As Pete mentioned, I think it's been great to see how we work with the other departments in town, such as EMS, the fire departments, the police departments, Parks and Rec obviously that we're under, and even other lifeguard agencies in Southern Maine. It's just been great to train alongside those agencies and just it really, there's value in it when it comes down to that time when we're responding to a situation. It's just so much better when you know who you're working with, you know what they expect of you, and it just makes everything flow a lot smoother. We've also continued our USLA accreditation, which is a pretty amazing thing to have with this agency. Just being on the same level as lifeguard agencies in Florida, Hawaii, and California just adds a whole nother level of credibility to the agency. agency. We continued hosting our rescue watercraft training with Safety Third, a company out of New Jersey. The instructor, Bob Selfridge, has tens of years of experience in lifeguarding, firefighting, EMS, and has trained on the rescue watercraft in Hawaii with those lifeguards. So he brought a really great course to our agency, which we were joined by the beach fire department, the police department, Ogunquah Ocean Rescue, Wells Ocean Rescue, New Castle fire department and I'm sure I'm leaving out a few other agencies but just great to be able to provide that training not only for ourselves but for other agencies along the coast. The lifeguard performance on those higher response days were truly impressive. There's one day I remember I was responding to a medical emergency on Long Sands, and then I heard over the radio there was a missing child down at the south of Long Sands, and then at that same time there was a water rescue over at Short Sands. And just that all happening at the same time, I was a little concerned how it would play out, but at the end of the day at that review I was really impressed to hear how each lifeguard handled each individual incident and just all of that occurring at the same time, and they all were able to take care of it themselves. So truly impressive, especially those days where it feels like we're just constantly doing something. I'd also like to shout out the fact that three of our lifeguards became EMTs over the summer, so they were actively studying to become higher trained in medical. So just really impressive to see that they're wanting to continue that kind of career path in emergency medicine. We continued our morning training. So every morning meeting up at 8 a.m. to do an hour long training, whether it was a swim, a run, refreshing rescue skills, refreshing first aid skills, just a really great way to keep the lifeguard sharp and continuously trained in those topics. As you mentioned, public communications and social media, I think, is a really important part of this job, just getting out information to the public so that everyone knows what they're coming, what they're gonna approach when they come to the beach each day. We started posting tides and temps every day. That was a huge question we'd get on the stand, people wanting to know the tides and the temp of the water. So just getting that out before people even think about coming to the beach for the day. And then also strengthening the working relations with the beach businesses. Excuse me, the surf camps that happen down there, just making sure we communicate with those instructors, making sure we know what to expect when they're going into the water and they know what to expect from us, just strengthens the overall safety when they do go in to do that. That's all, thank you for the time. To there might [1:26:45] Todd Frederick (Select Board Chair): be questions though. Okay, yeah, I'm open for questions for the, for our lifeguard captain. [1:26:51] Speaker D (unidentified): Thank you, Ella. Yeah, congratulations on another great season. Thank you. It's really great. I did, I did have a question about the marine life prevention and concept of a surveillance drone. I know our police department has a few drones, and I wonder if you were able to coordinate or collaborate with them, borrow their drones, any sort of partnership to help bridge that gap? [1:27:16] Speaker K (unidentified): Yeah, Pete would have a better answer on that because Pete was kind of the head of this idea. [1:27:22] Pete Murray (Parks and Recreation Director): Yeah, so we have talked to the police about it. The microphone a little bit better. So we have had those discussions with the police. With the amount of regular usage that we would potentially need, we probably need to have one at the beach, but they said that they have a drone that's really good on very windy days, that's a lot more expensive than what we would probably recommend for the lifeguards. So they were willing to allow us to work with them on those windier days to, have a different type of drone down at the beach. [1:27:58] Speaker G (unidentified): Yes, thank you very much. As, a beach goer, I understand the challenges that you just shared with us, and I'd like to say, you know, next year for you slash Peter to, in my view, I can't speak for the board, to put in your budget for more lifeguards. I could not believe how the amount of lifeguards could see all the people that they're responsible for, and I thank you for doing a great job, but certainly I can see a need for additional staff, and as one who uses the Portsmouth indoor pool all the time, I talk with them about the struggles of getting lifeguards and the pay, and I certainly would support the increase in pay to keep your staff going. Going, so I think you've planted a seed with me anyway to support future budget discussions and what we need to keep our community safe in the summertime. So again, I thank you for what you've already done and what you'll be doing in the future. Thank you, Marilyn. Yes, I also wanted [1:29:32] Speaker F (unidentified): wanted to say thank you. My grandson took surfing lessons this summer, and each time he goes down the stairs, he says, let's stay close to the lifeguard, Nana, you know? And I'm very pleased that he notices, and he, you know, I always tell him to listen. And I would definitely go along and support you for better pay, and for any other things that you guys would need to help with what you have to do, because it's a lot of people down there. I am absolutely amazed at the job you guys do, so thank you, great leadership. Thank you. Thank you both. Thank you. Anyone else? [1:30:15] Todd Frederick (Select Board Chair): So I have a question. Yeah. So the accreditation you talked about, which is fantastic, how many, some is renewal, and are there other new initiatives that you've undertaken that are having staff accredited that have not been in the past? [1:30:28] Speaker K (unidentified): No, it's just renewal. So it's the same process for applying, just going through, and you have to check you have all the equipment they require, you do all the mandatory training they require, follow certain protocols that they require. It's actually our white shark protocol is based off the USLA protocol. So we follow exactly what they tell us to do in that regard. So it's just the recertification process for that, but I, they do examine it pretty closely, just going through everything that we submit, making sure that we're up to speed with how they want to see things run. [1:30:58] Todd Frederick (Select Board Chair): And then you talked about the number of guards you had, and you were at full staffing this year. Is that a crucial statement? [1:31:05] Speaker K (unidentified): It's actually budgeted for 15 full-time, so having 16 was great. Just we were able to make that work with a couple of part-time people, and that did allow us to kind of switch out some lifeguards that might have felt burnt out or were working more days than normal, just having that variety of staff on. [1:31:19] Todd Frederick (Select Board Chair): So I know in the past the town had a challenge doing full lifeguard staffing. So sort of what's your magic pill that, how did you do that? [1:31:26] Speaker K (unidentified): That's a great question. I think I'm pretty involved in the ocean community in Southern Maine. I was able to pull some people from my hometown in Kennebunk. I pulled some people from my old job at Agunquit. So I was just able to kind of convince some people and they love it working in York. It's, I mean, it doesn't get much better than being at the beach for your job. But yeah, I think just being involved in that community was allowed me to grab those people, [1:31:55] Todd Frederick (Select Board Chair): bring them over. And then PCP is the big issue we need to take a look at. Is that? I think so, yeah. The top one on your list of how can we make the lifeguard program better in [1:32:04] Speaker K (unidentified): New York? Is that? I think so. From a lot of what I heard, we had a good population of guards this year that had just graduated college. And when I was asking them, are they going to come back next year? It was up in the air because obviously they have to support themselves throughout the entire year. So just working for those three, four months in the summer can be really challenging. I think they're more inclined to make it work if they have, you know, the ability to make more money throughout those four months. So I do think that would be beneficial and strengthening our agency. [1:32:47] Todd Frederick (Select Board Chair): So now we're down to a citizens forum item here agenda. The citizens forum is open to members of the audience for comments on any town matter. All comments should be respectful in tone. It should be directed to the chair. Comments be brief and to the point, and members of the public shall refrain from making personal charges or disparaging remarks or form verbal attacks upon the character or motives of members of town boards and committees or commissions of town staff or other citizens of York. Questions that cannot be answered this evening at our in our meeting will be referred to the town manager for follow-up, and the board will also read input received by the select boards page on the town website, and anyone who wishes to submit a written request for a future agenda item can do so in the on the form that's available at our meeting tonight for the forms also available through the town manager's office. So there were a couple, four, okay. And there was one that I think had some sort of personal information in there we probably don't wanna share with the public, but the gist of the concern you can talk about. [1:33:43] Speaker H (unidentified): I can summarize it, yep. [1:33:45] Todd Frederick (Select Board Chair): So how many folks are in the public for a citizen's form? [1:33:48] David Brinkman (public commenter): Yes, sir. Okay, I'll go right now. Yep. [1:34:18] James Kenseth (public commenter): James Kenseth, 280 York Street. It all starts with a tree. You know the tree, I mean. On Thursday morning last week, the stacked orange traffic cones at the triangle signaled that the improvement project was imminent. I located one of the managers as he stood in the road to ask what the immediate schedule would be. I soon learned from him the tree would remain unscathed until November 2nd. I wanted to make sure of this and made certain he was explicit. November 2nd, he told me, nothing will happen until November 2nd. As I walked away, I was struck by the sad irony of the tree being taken down so close to the holiday season, when the bright Christmas lights would ordinarily be visible in the branches. In the weeks that I have thought of this, it has become more than just that tree, but in some ways representative of the hundreds of trees, the forests that have been sacrificed to progress. That word of ambiguous meaning, defined entirely by the beneficiaries, but never by the disadvantaged, who would hardly recognize the irreversible change to the landscape as being positive. This town with the extraordinary natural bounty that was the basis of the land trust report at the recent meeting, the unique environment, is encroached upon by developers who often seem dismissive of the precious resources they are intent to wreck for the pursuit of their profits. For the past six years as I have sat listening at the Conservation Commission meetings month after month, I've grown quite accustomed to the litany of concerns expressed, of the transgressions of developers who seem to regularly ignore the rules, of environmental ordinances weakly enforced, if enforced at all, and of town government unresponsive when urgent communications are sent forward. And this is happening in a town of such remarkable natural bounty. It is only a tree, a single tree at the monument, but it has become so much more in my imaginings. My words, however sincere, will not save it from destruction. It would be toppled without ceremony by an individual who won't even break a sweat, and that will be its end after many decades, so conspicuous to the vehicles that make their way through the village. But it will not be destroyed without acknowledgment. It will not be destroyed as if its life did not matter. In deference to that tree and all that it embodies, I will not merely offer words. On Saturday, October 17th, planned as a national No Kings Day, I will inaugurate a hunger strike, subsisting upon only juice each day until November 2nd, and reducing the amount I consume until that day is reached. I am fully aware I will not save the life of the tree. The force of destruction far exceeds the force of wisdom and restraint. Restraint, but I will make it more difficult to forget the tree or to regard any living thing with casual disregard. York's environment is as much an integral part of the heritage as any historical house or any historical resource. It is for that reason I serve upon the Conservation Commission as well as being the town historian. My hope, as futile as it might seem, is that those in town who care deeply about the environment in the role of stewardship would be granted a voice as valid and deserving of attention as any developer who inevitably will construct yet another devouring, consuming behemoth with a typical pretty name that cynically refers to the vestige of the natural world that because of them and their greed no longer exists. [1:38:00] Todd Frederick (Select Board Chair): Anyone else who is informed? Peter, please. [1:38:06] Speaker H (unidentified): Right so Kirk Minnick from York writes in, Mr. Chairman, members of the board, I would like to provide the board with a tale of two weddings and how the revised parking regulations aided one private wedding venue and denied the taxpayers of parking revenue. On September 19th there were two weddings held in York one half mile apart on York Street. One was held at Hartley Mason Reserve and the other at the Whiting Cottage. The guests at the wedding held at Hartley Mason Reserve paid $4 per hour parking fee, a $4 per hour parking fee, sorry, to attend while the guests at Whiting Cottage were able to park for free on York Street the night before the day of the wedding and the day of the wedding. The board's decision to keep 16 parking spaces on the south side of York Street between Woodbridge Road and Norwood Farms Road for employees of the reading room has benefited the owners of Whiting Cottage who have used these free parking spaces to host weddings and other events. According to its website Whiting Cottage offers sleeping accommodations for 22 which is perfect for anyone weddings families friends with eight bedrooms eight bathrooms five living rooms and three kitchens. While the board had good intentions to help employees of the reading room with free parking on York Street they have inadvertently supported the Whiting Cottage with free public parking for lodging and events at the expense of taxpayers of York. These parking spaces should be in the paid parking program. Thank you for your time and service. Kirk Clinic. Okay Linda Scotland from Cape Netic wrote in with concerns about trash the automated trash system. This is what the chair spoke of. I think I'll summarize she is not thrilled I contacted her there this is a situation where I think we can make accommodations there was some from personal medical information. However, she still had concerns about the distribution of bins and specifically the provision of a second bin or a larger bin or something like that, specifically concerns about elderly and access to second bins. So I think we have a plan to address her immediate concern, but she still has additional concerns about the automated trash program that she wanted me to point out. So, and Juliana Dupre of from Amherst Mass writes in, we love York especially Long Beach and escape there every year. This year I noticed the do not take stone signs, perfectly understandable. However, stones and stone picking are natural joys to both children and adults. I have a suggestion. In Amherst our Amherst farmer supply store sells stones and rocks by the pound naturally. They are a for-profit successful business. Is there any way you could allow beach goers the same option? Let's bring them pleasure and yourselves a profit. Nevertheless, we'll be back to this wonderful beach. Thank you for your time, Juliana M Dupre. And I think we have a write-in Mr Chair that is also in email form that just came in, so let me just check. Yeah [1:41:17] Todd Frederick (Select Board Chair): One came in at five o'clock, 551 [1:41:24] Speaker H (unidentified): 604. Yep, I do, yep. So Janet Drew wrote in and then followed up with an email, so you don't have the form, but I'll read the email here. I can forward it out to the board after this as well. So hello Select Board and York neighbors, two things. One, in a recent York Weekly that reported the select board STICKER SHOCK AT THE 5 MILLION PRICE TAG OF FULLY PROTECTING THE CLIFF WALK, THERE WAS AN ARTICLE THAT AGUNKWIT HAS A FOUR PLUS MILL PRIVATE FUND TO MAINTAIN MARGINAL WAY. ALSO RECENTLY REPORTED THEY RAISED 400 000 IN A ONE DAY FUNDRAISER IN THE LAST FEW WEEKS. AGUNKWIT RESIDENTS VISITORS AND BUSINESSES KNOW THE VALUE OF THEIR NATURAL RESOURCES. WE SHOULD TOO. ALL TOWNS HAVE BUILDINGS, few have cliff walks. Rethink two, protect our privacy in York. Vote no on three, yes on five. We voters are being asked to amend York's wireless communication facilities ordinance WCFO. The change would remove York's legally defined WCFO setbacks for the equipment telecoms want to install on public properties in York. Our original ordinance was evaluated by town consultants who found the site requirements and the whole ordinance workable to meet town needs. I've enumerated many times that telecoms want the cheapest option, that we are trying to reduce capacity needs and improve mental health by educating people not to be captured by their phones, that our schools are becoming ever more aware of limiting phone time and also screen learning time, and that fiber has come to York. But we are voting on yet another new WCF ordinance to establish loopholes that give telecoms unacceptable power for increasingly permissive use, two ordinances against the intent and laws of York's first WCF ordinance. All this as experts sound the alarm about the consequences of our technology. We were told that computers, then the internet, then social media, now AI would save us, allowing corporations to corrode our home rule standards discourages York from designing and implementing an effective planned comprehensive telecommunications infrastructure. In addition, in addition, telecoms have been acting as corporate surveillance partners with government agencies like ICE. Telecoms asked York for more facilities. Meanwhile, they used York's wireless capacity to transmit our flock photos and data, an unapproved and unconstitutional invasion of our privacy. No wonder their service is so lousy and why applications for new facilities don't assure improved service. I thank the school board for their attention to screen exposure and Marianne showing caution about yet another new ordinance. I am very disappointed with the egregious tricks by other select board. So dollars power being paid to spy is telecoms motivation. It looks like the board's motivation is assisting the poor helpless multinational corporations over any concern for home rule or residents rights. It is imperative that we remain vigilant about the impact that telecoms can have on the lives of our neighbors, incursion into our privacy in York's network capacity by complicit corporate and government surveillance with flock cameras into legal wireless transmission is not acceptable. Please vote no on three so York retains home rule and our right to plan our infrastructure. Vote yes on five giving the community a say in the use of flock cameras. Thank you, Janet Drew, RN retired. Resources: Wired magazine, The Information, State by Jacob Siegel, Jill Lepore on digital technology, reshaping society. [1:45:05] Todd Frederick (Select Board Chair): Nothing else came through? Not at this time. [1:45:08] Speaker H (unidentified): I'll forward this. You did not receive this email. You just got the form that said email to follow, so I'll send it out to the board right now. [1:45:15] Todd Frederick (Select Board Chair): So we'll close citizens forum. Item G, there are public hearings. We do not have any this evening. Item H is endorsements. There are no endorsements this evening. I is old business. There is no old business this evening. J, new business, two items. Community action grant acceptance so [1:45:35] Speaker H (unidentified): This is the second time you've seen this. Once was prior to the endorsement. This is not a grant for the town. However, the Community Action Grant program requires any grants to come through the town from the state, so we have to endorse them as before they're applied for, before they're awarded, I guess, from the to the independent partners in the in the community, and then the town administers the grant. So we'll accept it and pay the money out. It comes through our books, but it's a pass-through. There's no matching cost for the town. [1:46:10] Speaker F (unidentified): I move to accept the Community Resilience Partnership Community Action Grant in the amount of $75,000 on behalf of York Ready for Climate Action. Do we have a second? [1:46:24] Todd Frederick (Select Board Chair): Second. Second. Moved by Marilyn, seconded by Marla. Any discussion on the motion? [1:46:28] Speaker D (unidentified): Marla? I just wanted to say congratulations to York Ready for Climate Action on receiving this grant to continue their energy coaching program. Anyone else? Call the vote. [1:46:43] Todd Frederick (Select Board Chair): Robert? Yes. Marilyn? Yes. Marla? Yes. Mary Ann? Yes. Chair votes yes. Motion carries 5-0. And I have two board and committee actions, and there are two possibly [1:46:59] Speaker H (unidentified): three possibly four. Yeah, so we have two resignations on one action form. Well, maybe five, actually. Yeah,, resignations is one action form and [1:47:17] Todd Frederick (Select Board Chair): so we'll go with the first is the resignations. There's two of resignation, Jim Kelly from the Parks and Recreation Board with regret, and the resignation of Andrew King from your York Conservation Commission, so it's the board's pleasure. [1:47:29] Speaker F (unidentified): We can do the two resignations first. [1:47:33] Todd Frederick (Select Board Chair): So is that a motion to make that motion? You just did it. I can't. [1:47:37] Speaker F (unidentified): You know, I move to accept the resignation of Jim Kelly from the Parks and Recreation Board with regret. And I move to accept the resignation of Andrew King from the York Conservation Commission with regret. [1:47:52] Todd Frederick (Select Board Chair): Second. So motion by Marilyn, second by Robert. Is there any additional discussion on the motion? Hearing none, I'll call the vote. Robert? Yes. Marilyn? Yes. Marianne? Yes. Carol Chisholm? Five-zero. And then the next is Garrett Brent and Wade Boardman. [1:48:12] Speaker H (unidentified): So this is a recurring reappointment. For some reason they were not appointed with their, they were not included in the original list then indicated afterwards that they would like to be reappointed. We typically do these at the turn of the year, so these are follow-ups. As is the next item, I can list that one kind of separately. Lou De Tomaso originally did not want to be reappointed but has changed his mind. He'd like to be reappointed to the Veterans Affairs Committee. So all three of those would be standing reappointments of committee members who up until a month or so ago were on the committee. [1:48:50] Speaker E (unidentified): Mr. Chairman, I move to reappoint Garrett Bent and Wayne Boardman as regular members of the Committee for Climate Action Committee with terms expiring 6-30-30. [1:49:02] Todd Frederick (Select Board Chair): Do we have a second? Second. Mr. Robert, seconded by Marilyn. Any discussion on the motion? Yes. [1:49:08] Speaker G (unidentified): All right. Typically, the terms have been for three years. And I noticed this on one that we did the previous meeting that was 6-30-30, and I thought that was odd. And I don't know whether it's within their bylaws that they're three-year terms or whether that was just tradition. But I thought the expiration date might want to be double-checked to reappoint them, but perhaps have some fluidity with the expiration date. [1:49:46] Speaker C (unidentified): Yeah, so [1:49:50] Speaker H (unidentified): Lou would be a three-year reappointment. I know you didn't just make that motion, but Lou for Veterans Affairs would be a three-year reappointment until 6-30-29. It's technically two years and 10 months, but that's because we're into the term. [1:50:06] Speaker E (unidentified): Yeah, you're right. You can't appoint Garrett and Wayne to be 63029. I would amend the motion to be 63029. Yeah. Okay. So I'm and my motion is 63029. [1:50:19] Speaker C (unidentified): Thank you. Yes. Okay. [1:50:23] Speaker G (unidentified): And if we could double check Miss Williams that we did at the previous meeting, because hers might have been 63030 also. [1:50:31] Todd Frederick (Select Board Chair): So the motion on the table is to appoint Garrett Brent, Wayne Boardman, regular committees, Committee for Climate Action Committee, sorry, with terms expiring 6-30-2029. [1:50:46] Speaker F (unidentified): Discussion? 8-9 or 30-29. Okay. We good? Call the vote. Robert? [1:50:52] Todd Frederick (Select Board Chair): Yes. Marilyn? Yes. Marilyn? Yes. Marianne? Yes. Chair Voucher, motion carries 5-0. And then you want to check the Mr. DiTomaso? Yes. And he's correct, that's correct, yeah. [1:51:03] Speaker H (unidentified): They were all expired as of June 30th of this year, so they should all be two year and 10 month reappointments, expiring 2029. [1:51:12] Speaker D (unidentified): I'm looking at the minutes from our meeting of September 14, and it does have Laurel Williams out to 2030, so maybe that's an amendment we should make at our next meeting? You can make it right now. [1:51:25] Speaker H (unidentified): You can do it now. You can do it now? Okay. You're in committee action, so. So. [1:51:28] Speaker D (unidentified): I move to amend the term for Laurel Williams of the Historic Markers Committee from June 30, 2030 to June 30, 2029. Second. [1:51:47] Todd Frederick (Select Board Chair): Capturing that. So motion by Marla, second by Marilyn. Any discussion on the motion? Call the vote, Robert? Yes. Marilyn? Yes. Yes. Marlon? Yes. Marianne? Yes. Chair votes yes. Motion carries 5-0. And then Mr. DeTomaso. [1:52:06] Speaker E (unidentified): Mr. Chairman, I move to appoint Lou DeTomaso as a regular member of the Committee for Veterans Affairs with a term expiring 6-30-29. [1:52:16] Todd Frederick (Select Board Chair): Second. Moved by Robert, seconded by Marilyn. Discussion on the motion? Hearing none, I'll call the vote. Robert? Yes. Marilyn? Yes. Marianne? Yes. Yes. Chair votes yes. Motion carries 5-0. And as we did at our last meeting, we had an interview today. Is it the board's pleasure to appoint Rebecca Harrington [1:52:36] Speaker E (unidentified): to the Conservation Commission? I move to appoint Rebecca Harrington to the Conservation Commission with the term ending 6-30-29. [1:52:44] Todd Frederick (Select Board Chair): Second. Moved by Robert, seconded by Marilyn, to appoint Rebecca Harrington to a term, the Conservation Commission expiring 6-30-2029. Discussion on the motion? [1:52:57] Speaker C (unidentified): Call the vote. Robert? Yes. Marilyn? Yes. Marla? Yes. Mary Ann? Yes. Carol Chisholm? Motion carries 5-0. [1:53:03] Todd Frederick (Select Board Chair): So Peter, just moving forward, can you just give an expo, look at what happened with the dates and the sort of confusion with these appointments. And let me report to myself and Marla and we can report back to the full board because it's the second meeting that's happened. There have been errors and I don't think we want to run our government this way. I certainly don't want to run our government this way. And I probably speak for all the members up there. So you can check that out [1:53:27] Speaker E (unidentified): 100% agree mr. Chair. Thank you. So guy make one other just observation to so on the applications we get From now on could we have the date received on them? I mean it hasn't I think we've been pretty timely with them But it has in the past been It's been a while before they we get to interview them so it'd be helpful to know when they submitted it I mean, it's on the form [1:53:54] Todd Frederick (Select Board Chair): sure yeah good catch future agendas as [1:54:08] Town Manager: We discussed earlier tonight your next meeting is next Monday, October 5th due to the holiday on the 12th. And I have scheduled a joint meeting with the planning board starting at six o'clock to discuss what they have coming up for May. And right now we don't have too much on the agenda, just I know there's a lot on the on the radar for October, but we kind of have to figure out where everything's gonna fall. But I have short-term residential rental follow-up discussion, and also Steadman Woods are the only two I have permanent. [1:54:38] Todd Frederick (Select Board Chair): So can you pass on to the, I guess I'm speaking to you. So pass on the inquiry that was made by Marla and others about the Greenway District and the planning board and maybe planning staff ready to just speak to that at that meeting? [1:54:52] Speaker H (unidentified): So they can be prepared. [1:54:53] Todd Frederick (Select Board Chair): Yeah, just so they know that it may become a little more information than if it was just tossed [1:54:57] Speaker H (unidentified): that in the community. Yeah, I think they're getting a lot of the same communications that you are too, so from concerned residents, so I don't think, yeah, it won't be a surprise, but I'll let them know that you are interested in talking about that. Yep, any other future dynamics from [1:55:13] Todd Frederick (Select Board Chair): board members in the meeting tonight, as always just pass them on to either the manager, myself, other business. Any other business, citizens form number two. Yes sir, I'm [1:55:32] David Brinkman (public commenter): David Brinkman from York Beach. If I understood correctly when the new trash wheelies come and people find that they may have asked for the wrong size that they will be given a second bite at the apple if you wanna take it out of the trash sometime in November. Special pleading, I usually don't ask for anything for myself. But by the middle of November, I won't be here. And I imagine there are a number of other people the same way. I'm hoping that what we have asked for, we get and it will satisfy us and we will not be asking for that bite at the apple, but other people may be gone and it would be a good idea to plan for them to be able to get a remediation sometime in the spring, like maybe after May 1st [1:56:47] Todd Frederick (Select Board Chair): so any other citizens forum, only one person in the audience, motion to adjourn. So meeting adjourned at 8.50