Lisbon Planning Board Approves School Addition, Firestorm Use, Subdivision Amendment

[0:00] Chair: That is the only time that we ask audience to speak on. There are two public hearings today, and I will call them when it's time. But other than that, we'll talk to the applicants. This is not like the town council meeting where everybody comes up and talks about anything. It is only about the public hearings at that time. There are minutes for August 13th, August 27th, and September 10th. Has anyone had a chance to look at them? [0:32] Planning Board member: Mr. Chair, I'd like to move to accept the minutes into the record as written. [0:39] Chair: I have a motion. Second. I have a second for Mr. Carr. All those in favor? I'm going to just blanket all three and accept them as is. Public hearings. This is in reference to the cases. We will start with case number 26-13, the Phillips-Sugg Middle School Amendment Site Plan, and I will open that up to the public if anyone wants to speak on this at this time. Anyone has any comments? Opening up the Phillips-Sugg Middle School Amendment Site Plan comments. Hearing none, I will close the public hearing at 7.02. I will open up the public hearing for 26-14 Firestorm of Lisbon Conditional Use. Anyone would like to speak on that at this time? That public hearing is open at 7-02. Once again, the public hearing is open if anyone wishes to speak on it. That being said, I will close the public hearing at 7-03. The next public hearing is for the Contract Zoning Ordinance Update. If anyone wishes to speak on that at this time. Once again, the contract zoning ordinance update. I will also close that public hearing at 7.03. I'm going to move on to unfinished business. 26-13 Phillips-Sugg Middle School Amendment Site Plan. Can I have you come up, please, as the applicant's speaker. [2:25] Andy Johnston: For the record, my name's Andy Johnston. I'm with Cragmore Consulting and we've been helping the school district with the planning and the site planning for this project. As we discussed earlier, I can go through the basics of the site plan. If you'd like to go through that again and have some answers to some of the questions that you've asked. [2:43] Chair: That would be great. Thank you. [2:45] Andy Johnston: I'll just refer to this, and I'll keep it fairly brief because it's a fairly simple project. So this project is to put a 5,800-square-foot addition on the Sudden Middle School. It's going on the south side of the school, which is internal to the site. It's obviously, when you look at the configuration of the school, it's the best position to put it without interfering with the other site circulation, the other amenities on the site. It's close to the service area of the school, and that's really the only portion of the existing school that gets impacted by this. The service drive comes in here now in the kitchen, and the entry door is right there. That really pretty much stays the same. We're going to move the dumpster to a new dumpster pad, reconfigure the gas entry so it gets it out of the way of this rather crowded area or it relocates to here. And then add some sidewalks around the new addition to connect to the modular and to connect to the existing building. There's very little in the way of utility work because this really is not related to an increase in enrollment at the school. This is just giving it greater program space and specifically for art, music and library functions. So this is not like a big capacity increase at the school. This is just to expand some of the service space. There is one change to the utilities and that is a new sprinkler system. And I know there's some questions about that at the last meeting. So we've got the best of both worlds here. Technically you have to sprinkler any new school related buildings over 2,000 square feet, so the base design has a sprinkler system in the addition with a two hour rated firewall between the addition and the existing building. There's also an ad alternate included in the design that will go out to bid that extends the sprinkler system to the rest of the school. So if the budget allows, if there's enough money in the budget to allow that, then the entire school will be sprinkled, but in the base bid it's just the thing that has to be done by code. And I think the other question was related to how many rooms there are in the addition. I'm not going to count them all because there's some little bathrooms and what not, but essentially there's a big art space here with pottery wheels, there's a big music space and a new library, and there's a little library work room, a couple of sprinkler system, mechanical system, and then bathrooms and a couple of little work spaces. But essentially this is art music library configured in there. That's about it for the update, and I think that covers most of the questions, but if you have any others, I'm here to answer them. [5:45] Chair: I'll just go down the line. Ladies first. Ms. Kimmel? [5:50] Planning Board member: I don't have any further questions. I don't either. Mr. Carr? [5:54] Mr. Houston: Mr. Houston I don't really I was assuming that was supposed to be a cafeteria but I guess I was one that I haven't been to because I've been away for the last [6:06] Salvatore Farrow: few months I know Honorosa [6:11] Honorosa Whitman: Yeah, Honorosa Whitman with North Star Planning There were no outstanding questions from our review [6:22] Chair: At that time then, I will We'll entertain a motion, if anyone. [6:28] Planning Board member: Do we have a memo for this? I don't see one. [6:33] Chair: Was there a memo in here? [6:36] Honorosa Whitman: A memo was sent, yes. [6:40] Andy Johnston: I'm sure you sent one because I cut it. [6:43] Chair: I wonder if you can add it in here. It just says no attached file on the packet. All right. [6:49] Planning Board member: Well, I will make a motion that we prove the case at this point. [7:00] Chair: Do you have any conditions or anything? [7:02] Planning Board member: I have no conditions. [7:04] Chair: I have a motion to approve the Phillips Middle School addition. Do I have a second? [7:14] Planning Board member: Yeah, I'll second that. [7:16] Chair: Second, Ms. Kimball. All those in favor? 4-0. 4-0. It passes. Thank you, folks. The next unfinished business is Case 26-14, Firestorm of Lisbon Conditional Use. Do I have the applicant here? Come on up, please. Hi, there. Hi, how are you? Please state your name for us and tell us about the case again. [Salvatore Farrow: I'm Salvatore Farrow.] I'm one of the owners of Firestorm of Lisbon. we're just trying to change abuse for 580 I think it's Main Street one that was a medical spot we're just trying to turn to adult use minimal changes to the building and some flooring it's [8:11] Planning Board member: about it fine I'll start down here on Rosa there were no changes since the last review from the Planning Board. Thank you. I'll do the same thing. Go down the line. I don't have any questions on this one either. No questions here. No additional questions. [8:31] Chair: Mr. Houston? Yep. Okay. I'll entertain a motion for this case. Alright. I will [8:39] Planning Board member: motion that based upon the application related documents information provided by the applicant written in real comments of the applicant reviewing official and members of public as reflected in the public record. The Planning Board finds a conditional use of application for Firestorm of Lisbon, Map U09, Lot 15. Satisfied? Satisfies the applicable standards of the Lisbon Land Use Ordinance [8:58] Chair: And verify. Approve the application. So I have a motion to approve. Do I have a second? Second. Second for Mr. Houston. All those in favor? 4-0. Pass. This is all set. Alright, going back up. The next unfinished business is dash 2608, Marshall Field Subdivision Amendment. Subdivision again. [9:27] Jay Rake: Hi. Jay Rake with Little River Land Surveying. I also have Keith Derrick, who's one of the project managers with Robert Anderson slash Maine Affordable Properties. And Robert himself, I think, will be here a little bit later. This is an amendment to a subdivision that had been previously approved, as we're probably all familiar with to some degree. We dropped the lot count from 30-something or whatever it was to, I think it's 20 now. I think that lot count also includes the town, shown as like a town pumping station parcel, which will also be the location for the cistern for fire protection. You may or may not be familiar with the fact that these lots were smaller, and with the water capacity to serve issue over there, they upsized the lots, reduced the number of lots, and consequently would be able to utilize wells instead of tying into the town water supply, with the exception of a single lot that's kind of by itself in the upper corner right there. That still doesn't meet the minimum lot size requirements to utilize a private well. And we have not heard recently from the town, but I have compiled a list from the water department. I have compiled a list of correspondence or a pile of correspondence that I can hand out. I got it in a little bit late. One of the letters we did not receive until today, I think, which was from the sewer department. So basically, we have the sizing for this fire protection cistern from fire. We have a letter from 2025 indicating that the domestic capacity to serve was fine. It was always about the fire protection. And with the cistern, that should be taken care of. So whether or not we can move forward, I don't think the letter from the town or the water department is an issue. You the developer is willing to not do anything with that lot if they find that there's no capacity to serve for that single lot, but the wells will take care of everything else, and he'll either turn it into a park or give it sell it to the neighbor or do some, you know what I mean, some kind of thing like that. But in working with the water department, they want an application for service, and since no one knows what's going to be built there, I'm not providing an application to them for service. Because I what would I be basing those that on? I mean, I could do like an average residential house or something. We just figured we could add a condition to the plan that basically said that lot can't have a building permit issued until the capacity to serve has been determined, whether it's by this developer or if he sells it or whatever. But I don't think he would sell it to anybody until they knew that they could do that. I do have paper copies of what I submitted to Interosa via PDF earlier, which I can give you if that's okay. And then we'll show, kind of go through. [13:09] Honorosa Whitman: Thank you. I have not had the chance to review these, so this is not reflected in my memo. That was sent to myself in the town today. [13:20] Jay Rake: Yep. And a lot of the letters were even tilted. So if I take this in order, the first letters from the sewer department, and that's what we're going to see today, from Keith, I'm sorry, from Steve to Keith, who's over here, and that basically indicates that they don't have an issue with it. I have also included some emails that I had back and forth with Steve. His issues on the second page, which is labeled as page one because it's a separate document, he said that he bought some infrastructure had already been installed that is true, and if there were stubs installed on the sewer main line that will now go unused and of homes they should be mapped. I don't actually think any of the stubs have been installed, and that is Keith's understanding as well, so that would not be an issue. And then his next issue was or potential issue was with the reduction in the number of watts, will the sizing of the sewer pump station also be changed? And then if it was changed, do you want to review it? They're not changing anything. They're just going to leave it the way it is. So it was sufficient before for 30 homes or whatever it was, and now it's 19 or 20 homes or whatever the case may be. The other issue that he brought up, which is in some of the other documentation that I'll go over, was that the home should have a water meter, even though they're using private wells in order to calculate the sewage for the fees and stuff. They should have that water meter. Otherwise, they're just going to use, like, a blanket calculation that will result in ridiculous fees for the homeowners. But Keith and Robert are aware of that as well, so we're happy with that. The next email which I put a beautiful red beautiful red fire that was from Craig Bouchard fire chief and he had reiterated some of the earlier he provided some earlier documentation but basically he said the two viable options were upgrade the water main which in the earlier letters he provided the developers just like that's going to it was going to be cost prohibitive or utilize town water for drinking supply and install a dedicated fire cistern equipped with feeder refill valve. And so that's what they're doing. And he sized it. You can see the very first paragraph. He wants a 15,000-gallon cistern. And that's based substantially on... I don't know if that's actually in this or not. I think it might be an earlier document. It's based substantially on the last document that we'll look at. But basically he's okay with it with this term so that's fine. The next document which was labeled in black was the last email that I had with Pat his questions are actually on page two. At the bottom of page two his first comments are really his only comments where I don't see anything that will pull me from approving this. I do have a couple comments like are they putting sidewalks in like the original plan state and it looks like there's no dead ends so there's no need for turnarounds for public safety well that is true but initially I said I think they're installing this I walk so I'm not sure but then I look back through the documentation and I'll let know the sidewalks that requirement was waived at the previous thing so I let him know that and his last comment was thanks for the heads up so I don't think he Cares and then the last document just from the water department, and that was from just December of 2025, and in it basically said it discussed what the engineer, their engineer talked about, which now I can't get a hold of, that is the possible, you know, the possible options, and one of those is what Craig already talked about. So I think his discussion, the fire chief's discussion, is based a lot on this, where he said the two viable options are upgrade the water main, which is not awesome in terms of Expense, or utilize town water for drinking supply. And I don't know if I included it, but I think, actually, this was from the water department. The water department's engineer said, I believe the department could serve water for this development and not sacrifice public safety concerns, assuming either sprinklers or a fire pond or a cistern was. So domestic water has never really been a question for them. It's always been about the fire safety issue. And we're taking care of that with the system. So I think, honestly, that we have kind of sort of answered all of the board's questions in terms of the departments and what their concerns were. But I am, of course, happy to answer questions. And if I cannot answer the questions, I will hopefully have Keith answer the questions. And if he can't answer the questions, with any luck, Robert will show up and also be able to answer the questions. But that's all I have for now. [18:37] Chair: New speaker. If I could, normally I don't start, so I apologize, but thank you for getting the letters like Mr. Houston brought up. Before I ask Rosa first to speak on this, what about the Emory Street, is that getting connected, or Gray Street is supposed to be connected? Like that's, that's always, I was just clarifying because it was a little darker there on the plan, so I just didn't know if that mattered or if that had to do with [19:06] Jay Rake: Something on the road, or are you talking about the shading? Yeah, okay, that just shows where there's existing pavement, okay, but the proposed page, all everything out there will be connected in [19:17] Chair: Okay. I'm just thinking it would help that area traffic-wise. Okay. Just curious. [19:24] Jay Rake: Engineering plans, which were previously submitted, do show all of that information. [19:31] Chair: I know we've gone back and forth quite a bit on it, so I'm just clarifying. Yep. Sorry. Is there anything before I go to the board on this that we should? I'm noticing one of them was from 2025. Is that, which one was it? I'm not sure that I was noticing. So [19:59] Honorosa Whitman: I think, yeah, the outstanding questions were for this staff review. And I think I would appreciate maybe if you could also state clearly then with these reviews what the different plans are for fire, domestic, and for which lots, just so that it's clarified in terms of the memo itself from the Lisbon water department. I would say that's up to the board if you accept that [20:38] Planning Board member: as a staff review. [20:46] Jay Rake: Respond? Should I respond? So right now, that letter was written when this entire thing was potentially going to be served by domestic public water. And they effectively said that the engineers thought that they could do that. At this point, the only lot that would be served by public water for domestic use would be that small lot right there where the cursor is. Every other lot is served by private wells. And all of the lots, there's no plan to improve the 12-inch main, which is what they talk about doing all the way down Ferry Road. Fire protection for all of these lots, including the existing built lots, will be provided by the 15,000 gallon cistern that's where the water supply will be. Other thing that I think Anarosa brought up was the question about the lot area and whether or not the lots on the right side of the plan met the minimum lock size of 30,000 square feet because there's an area where there's two previous surveys that show that line in two different locations, so I had it labeled as an area of questionable title, so those lots on the right. They all meet the minimum 30,000 square foot requirement without the area of questionable title. I have that labeled kind of separately as a half acre of questionable title or whatever over there. Right. Area of questionable title, 0.5 acres. But the line to the left, all the areas of the individual lots are measured to the area of clear title. So they all meet the 30,000 square foot minimum for the wells. So that takes the water, fire, public works didn't have any issues. Sewer said that they had the capacity. They're all good. I don't know if I had any other questions that you had brought up, Hedda Rosa. [22:53] Planning Board member: Thank you for clarifying that with those three lots. If I may, I'll start with the board, I'll [23:02] Mr. Houston: start with you, Mr. Houston. So Jay, the clarifications you're here for just the wells, everybody's on board except for the water permit. You only have, is it what, 37 and 38 that But there are homes on there now that's going to be hooked up to town water. Or those, okay. [23:22] Jay Rake: Six does not have a house. [23:24] Mr. Houston: Okay, but 23 is going to be hooked up to town water? [23:30] Jay Rake: The big one. Oh, no. No, because that's 31,000 square feet, so it does not have to be. All of these lots are 30,000 square feet or more. [23:40] Mr. Houston: There's nothing hooking up to town water. [23:42] Jay Rake: One lot potentially hooked up to 10 potentially a lot that's a small one that's only 16,000 square. [23:49] Mr. Houston: feet all right so you're just here to do you want to do wells on all these lots you've got town sewer everywheres you're all set for that public work is good and fire suppression you're going to have a holding pond a sister and positive yeah where is that going to be well so may you please [24:08] Jay Rake: Please scroll up. Yeah. This town of Lisbon pumping station lot. [24:14] Honorosa Whitman: Sorry, would you mind grabbing maybe that mic that's right there? [24:22] Jay Rake: This town of Lisbon pumping station lot was always for the sewer pump, I believe. It will also be for the cistern. And they'll have the, he shows on a sketch that I don't know if I provided, Chief Bouchard, that he thought the cistern could fit out here somewhere. But, of course, the, dry well, or, you know, the hydrant to access it would be just a few feet from the edge of the road, which we're all on board with. Right? No. Yes. That's good. So this plot is going to be kind of like the town utility lot. And then that tiny little one up there. And this is where I think rather than wait for another reply. From water when they've already in the past said that the domestic water supply was sufficient. Condition we can just put a condition of approval on the front of that plot can't be built on until capacity to serve domestically, that's, but the capacity to serve for fire protection is going to be covered the same way that all the other bodies are with the sister. Okay. [25:24] Mr. Houston: It's a clear cut for everybody watching anyways. Now you showed that and I'm good, Mr. Car, questions, they're all individual wells, right? All except for. [25:38] Jay Rake: Individual or shared, you mean like between lots? I think the plan is to do all individual wells. I don't know if it was like a high volume or high capacity well, it's conceivable, they haven't told me that, if one could be shared, but I mean, the plan is to be all individual. [25:58] Mr. Houston: Okay, they won't know that until you start drilling, and that's the only way you're going to find out when they grow. Another question, that's cool. So hey Jay, on one thing, hi Robert. [26:15] Applicant: Lot 40's got a existing hydrant out in front of it too, I want to let you know that on the. [26:22] Planning Board member: The original plan, which that's where that ends, yep, so the original walk 40 is now. [26:32] Jay Rake: What this one here or something where's walk 40. Oh isn't that what we're up there yeah you have to now it's 36 because we reduced the number of watts but there is a hydrant up in that area but again the issue with the hydrant has always been that the town's fire and water say that there's insufficient pressure out there. [27:05] Planning Board member: I have two questions. One is about the cistern. Is it 15 or 10? It's 15. [27:14] Jay Rake: There was discussion of a 10, but Chief Bouchard said [27:18] Planning Board member: the paperwork is... Yeah, I see that the email from him says 15, but the cut sheet in the packet says 10. [27:25] Jay Rake: Yes, so it's 15. He wasn't able to look at the paperwork. [27:29] Planning Board member: Were so the application would be amended to say our condition yeah you can put the condition okay [27:39] Jay Rake: the condition of approval would be that it's a 15,000 miles that you're in another one would [27:43] Planning Board member: be that lot can't be built on until the water department verifies that there's yep. My other question, so I saw the letter from AZ, A to Z, AZ, water systems in the packet, and it says that in their experience, they think there would be no, yes, I'm aware. It says that they were contacted to be a potential company to drill multiple wells. And they say they think that there would be sufficient capacity, but there's, like, no numbers or testing or anything to support 17 possible wells being drilled pretty close together. So I was just wondering if there's been any sort of analysis or testing done of what... I was just curious whether that had been [28:57] Jay Rake: and I have looked at the well survey that shows the yields of various wells that have been drilled in that area I could do it a little bit more for this one and provide the data The project that I just discussed, the neighbors there had the same issue, and there is no way to verify that, except to go do the hydro geological study and the hydro geological study came back, which every place in Maine generally has sufficient water if you do enough. Drilling so that's basically what it is. Short of which you can require that. [29:49] Salvatore Farrow: We did have Lisa, the hydrogeological engineer. [29:52] Chair: If you don't mind, sorry. Did you come to the mic? Yeah. It's just for the people at home and for the… How's Keith? [30:00] Salvatore Farrow: We did… This question didn't come up on a prior packet. We did have Lisa, for your lesson, hydrogeological engineer, do a survey, and she, you know, did her study. went on she just she recommended that with the reduction of lots that would you know be a more of a sure way to confidently be able to get wells in each lot did that engineer issue a report [30:24] Jay Rake: Well, we do have a letter, I think a letter of some sort from her or something, or I don't have it. I [30:29] Salvatore Farrow: don't think, I believe there was a few of these meetings back, whether it was with the water time we went to or not, but we did pull her in to do that at some point. I don't think that was [30:41] Planning Board member: reviewed as part of this. It's not, it's not in here, but I've never seen it was Summit Engineering, some engineers, Summit Geoengineering. Okay, I did see their name in here. Yeah, okay. [30:58] Chair: No, that was all. I already asked my question, so honor us before we vote. Is there anything that we're missing or should be added or [31:10] Honorosa Whitman: comments? So since it's a amended subdivision, it's up to you if you want to have a public hearing or not for this. Otherwise it sounded like there were two suggested conditions of approval. Entertain [31:34] Chair: if board first thinks that this should go to public hearing. I don't believe we need another public hearing. I have all four of us that doesn't need to go to public hearing. Do I have a motion? [31:53] Planning Board member: I will make a motion that based upon the application, related documents, information provided by the applicant, the written oral comments of the applicant, reviewing officials and members of the public as reflected in the public record, the planning board finds the subdivision amendment application for Marshall Fields subdivision at That MAP 15A, Lot 68, 69, 80 through 105 satisfies the applicable standards of the Lisbon Land Use Ordinance and therefore approve the application with the condition that the cistern for the fire suppression be 15,000 gallons. Once again, we've already waived the sidewalks, but I'll put that in again. Sidewalks are waived and that all roads are completed and connected to complete the loops. And was there anything else we wanted to add? That the lot 36. [32:45] Chair: I said we said the lot 36. [32:47] Planning Board member: And that lot 36 cannot be built until the water department approves that water can service it. [32:56] Chair: It's 36, not 40, right? [32:58] Jay Rake: It is currently 30, yes. I had that on there. [33:02] Planning Board member: I forgot that part. I'll second that. [33:05] Chair: I have a second for Ms. Kimball. All those in favor? 4-0 pass for those conditions. [33:13] Jay Rake: So just to be clear, I will add conditions to the plan and forward the plan to Anna Rosa and or whoever on the board needs to look at it for approval of the language. Great, I guess next time come back for signatures. [Chair: Correct, the signatures.] Sounds good, thank you very much. [33:38] Chair: Going on to, I'd like to, before we go to new business, can I just clarify, we did a public hearing for the contract zoning ordinance. Should that not be under other business and should that be, or do we have to do another, am I jumping ahead? [33:58] Honorosa Whitman: The next step in that process is to make a motion to recommend it to the council. [34:05] Chair: Okay. And we'll do that after, just because we've got a new case in case anyone wants to. Thank you. So I will move on to new business. Case number 26-16, 743 Lisbon Street, Amendment Site Plan. [34:22] Applicant: Come on up. I thought I'd be back in a little bit, so here I am. Just looking to do some more work out there. [34:30] Chair: You just joined. There's an open association. No, I've been there and done that. You've been trying to fill it. [34:36] Applicant: No, so I'm just looking to put something up on that old concrete that's out there. I had to engineer a few years back when we were thinking about doing a golf course out there, and things have changed. Things have also changed since the food trucks. I decided to get out of the industrial park where we're at now and just build my own building and just have everything right close by. So I think what we're going to do is withdraw the food trucks and the flea market stuff we were going to do, and we've got all the stuff we need now. Just, I got the engineered plans for the concrete, which the engineer says they don't even build skyscrapers on stuff that thick no more. So we're just going to put a wood building up there and move the grow over there, and it's basically going to look just like the store but bigger out back. You're [35:29] Mr. Houston: just going to use it. No. [35:32] Applicant: So it'll actually have two bathrooms in the new building as well. You're going to tie it into that septic system. We're going to tie in because they want, we're too close to the river with that one, so we're just going to tie into the town sewer. We're going to have our own well, but we got a letter from Steve over at the sewer department and he said that there'd be no problem with the capacity that we're using. The plants use all the water. Yeah, so there's a big pump station that is, that was used, so I'm just going to upgrade grade that pump and the station and get everything, make sure all the lines are hammered to make sure those are good, and then we'll just be using that old pump station now. [36:17] Mr. Houston: You probably regret doing that subject system like you're just gonna do that, you know, it's just another thing. [36:24] Applicant: You have town water over there, no well, and we'll be putting another well out there as well. There's plenty of space out there, so I just figured we'll put it on the other side, and they didn't need to drill down very far to get really good water. [36:40] Planning Board member: Mr. Chair, can I ask a question? Go ahead. Can you talk about the access? Yes. [36:48] Applicant: So originally when the store was put in there, and then we had looked into doing the food trucks and the waterfront, at that time I was getting approval. The town was just putting in a 35-mile-an-hour speed limit, and I'd already talked to DOT to make sure everything was good with the traffic study, and they said there wasn't an issue. Well, when I seen them putting the sign up, I asked Ryan, I said, hey, maybe we could put the sign down by the store because there is a new entrance there, and nobody's aware that, you know, it's not a store or it's no longer a mill, and it hadn't been for a while, so maybe we could put that sign there. So Ryan had reached out to a few people on the board, North Star, I believe, and DOT, and they're like, well, why wasn't this brought up? Well, it wasn't a concern, and it's not a concern. I just figured it might be a good idea to stick a blinking sign out there, but DOT came back and said there's no concern at all. There's no need for a blinking sign. If the town wants to put it there, I'll be brutally honest, they said, why didn't [37:49] Chair: the planning board put that as a condition? That's what the email said, so they came back to me and [37:55] Applicant: they said that there's no, that there's no concern, so and we actually have a second entrance that goes over to Canal Street. That's actually what I was asking about. Yeah, so all of the fill that we put in was three-quarter-inch gravel, which is all road-grade gravel. And it's all smooth all the way out. And it was an old road, probably 600 and, I believe, 45 feet was an old road that went from Canal Street to the mill site. And then all we did is just took a small piece of the impervious space that was proposed, and we made a lot bigger. That's going to be permanently in Privia space to utilize that driveway there because it's only going to be 25 feet wide, and it'll be another 635 feet long. But the employees will be able to use it. And as long as everyone approves it, that people coming from Durham and Freeport and the people who don't want to get caught up in the extra traffic or whatever, they utilize that as well. [38:53] Planning Board member: So that'll be for customers and employees, right? [38:56] Applicant: Yeah, that'll be for customers and employees. As long as, I believe it's Pat from Public Works says there's no issues with it. [39:05] Planning Board member: Is it wide enough for two-way? [39:08] Applicant: It is. Yeah, it's 25 feet wide. I use it personally every day now, myself, just because. [39:15] Planning Board member: Yeah, well, then you'll have to turn on to 196, yeah. [39:18] Applicant: Exactly, yeah. I don't have to deal with any of 196. [39:20] Chair: It cuts down the traffic. [39:22] Planning Board member: It does, yeah. The only thing is when that traffic backs up. [39:26] Applicant: Exactly. Yeah, like BIW time. And that was my main thing. What I was originally going to use it for was, like, rush hour, emergency exit or something, just so that way people can go out that other way and use the light if they want. [39:40] Chair: Are you prepared for people that try to use it as a cut-through? [39:46] Jay Rake: I'm just throwing it out there. [39:48] Chair: I'm not saying you will, but there might be a few. [39:51] Applicant: I would just put no through traffic and cut back down as much as possible. But the employees that will be for the warehouse will be using that. But even if we didn't have that entrance, DOT said there's still no issues with any traffic congestion out there. [40:06] Chair: I was just making you aware that you might have. Yes. I mean, there's nothing you do about it, but putting signs at least. [40:14] Applicant: I have a problem with people parking out there. Like where the bridge is, they like to park right there for some reason. So I was on a plan on putting no parking signs down along the side of the railroad tracks and then no throughway traffic. [40:24] Chair: Yeah, I mean, at least then if you see the same person you can at least be like, hey, I've got to post it. Just a thought, I'm not saying it should be a condition, but just, and I mean [40:36] Applicant: My license plate reader, so everyone that comes in and on the property from any direction, we know exactly who it is. Okay, so I mean, the cameras around the store are just crazy good. Thank you. Yep. So now the next step would be publicly, public hearing. So we'd have to come to another. Okay, let's [40:57] Chair: Do we need to go through checklist or do we not? Or I'm looking at the [41:07] Honorosa Whitman: Yes, because it's a, an amendment, there isn't a specific checklist for this one. So it can be moved to a public hearing and in the meantime, yeah, Pat should review. Yep, Pat and I was [41:22] Applicant: Going to crack out there too, just in case he needs to, but I'll get both of them, make sure everything is good with them for that second entrance. Questions [41:33] Planning Board member: No, not just that, there's that [41:36] Chair: For me. Okay, all right, no questions here. So I'll entertain a motion to put this public hearing [41:45] Planning Board member: All right, I'll make the motion. A motion that based upon the application and related documents information provided by the applicant, the written and oral comments of the applicant, the great officials and members of the public as reflected in the public record, the planning board finds the amended site plan application for Elizabeth Cannabis cultivation at map U01 lot 0002 satisfies. [42:08] Honorosa Whitman: That's not a approval. Oh. [42:12] Salvatore Farrow: That's all right. We'll just [42:14] Chair: skip to that part. Never mind. I just [42:16] Planning Board member: I make a motion that we accept the application as complete and move to a public hearing at our next meeting, which will be [42:25] Chair: well is that enough time like what are we at right now for are we doing next meetings or [42:34] Planning Board member: it's sometimes been a month i would recommend a month mostly for town staff to have plenty of time to review and that it comes in before so snow's coming very soon and that second [42:51] Applicant: SECOND ENTRANCE DOESN'T MATTER EITHER WAY AND THAT'S THE ONLY THING I NEED TOWN APPROVAL FOR PAT JUST TO COME DOWN AND SAY YES THIS IS THREE QUARTER INCH GRAVEL I'M SURE PAT WILL MAKE SOME TIME TO COME DOWN BUT IF HE DOESN'T WE'LL HAVE TO GET ABOUT THE SECOND ENTRANCE RIGHT NOW AND I WILL GET THAT STILL APPROVED BUT I WOULD LIKE TO BE ABLE TO MAKE IT ON THE NEXT [43:09] Mr. Houston: IT'S NOT A TOWN APPROVED ROUTE SO IT SHOULD MATTER WHAT YEAH IT'S ALL TOWN [43:13] Applicant: I THINK IT'S NO FLYING SOON I JUST HOLD ON REAL QUICK FOR EVERYBODY SO JUST [43:18] Chair: Just once again, with everything going on, I think there is a lot between board and North Star, and I know it doesn't help you, and I apologize. All I have is an apology. But we are working on getting code enforcement. We have been, even with one code enforcement news here, we have been doing, usually it's not two weeks. It has been. I'm not sure what that does to your timeline. [43:48] Applicant: or anything so i don't need code enforcement right now until the building's up and electrical's in and i'm ready to put sheetrock up because the concrete doesn't need to be inspected by code so my builders are ready to go 45 days ago when i put my application in and it was extended out to this point right here because we had to wait a minimum of 30 days to get here so whatever you guys can do to yeah make it in two weeks i won't need nothing to do with code enforcement for until the building's up i'm not sure if we can do two weeks just being [44:25] Chair: Honest right now, that's, that's not the answer you want. I know. Yeah, I don't think it's fair to you or the town right now to promise that. I think at this point I'm going to promise, you know, the four weeks, but we will, we will discuss and see what we can do. Okay. And who will notify me if you guys can do it? I believe I have your email. I'll work with Honorosa and I [44:51] Applicant: will personally. So what would be the holdup instead of a month or two weeks? What would [44:56] Chair: the difference? Most of it is reaching out. It's the town has to then send out to the town, out to the abutters, what's going on. And that has kind of been practiced recently, that we do put it off to make sure the abutters get it. We've had a lot of complaints about abutters not being notified, not showing up to public hearings, so that's the biggest piece in my opinion. I think the other piece is just making sure that we have all the documents looked at. But I'm not saying no, but I'm telling you that the likelihood is, unfortunately, four weeks. [45:35] Applicant: Okay. I really put everything together well for North Star to make sure we could keep it going. And I also gave, so there's two abutters, well, three, myself, Crafts, and Kieran's. So they've already been notified about the store. So hopefully that's not a holdup. But it should. I mean, I'm hoping that it's very simple. And like I said, I've been back and forth with interrosa 500 times in the past 45 days leading up to this point. So hopefully I [46:02] Chair: Like I said, I think for documentation it would be the four weeks. If that changes I will personally reach out to you. Thank you. I appreciate it. [Applicant: Thank you.] Oh. Yeah, we got a vote to move it to public hearing which should. Four weeks is what I started, four weeks. I, that's all I can promise right now. [46:24] Jay Rake: All right, well which, that next meeting would be, oh Mr. Chair, at the date, yes, I would move [46:35] Planning Board member: that we accept the application as complete and move to public hearing at the first [46:40] Chair: available opportunity. Thank you. So I have a second. Okay, Miss Kimball, second. All those in favor [46:48] Applicant: And I'll personally hand deliver the notices to both of them. Yeah, I mean, and I understand that, I just, I just don't time for contractors at this time. [47:00] Chair: No, I get that. I just don't want to not follow what we've been doing to other candidates, and I don't, I don't want to be unfair. Mr. Ray, I will let you speak in reference to this. I probably shouldn't but [47:17] Jay Rake: But merely an observation in the past and other municipalities, I have provided evidence of notification by giving a letter of the copy of the letter that has been sent. And then you get the proof of mailing like first class or whatever it is from, and it has all the addresses listed and blah,, blah. So I guess up to the board, obviously, but other boards have accepted that as evidence of notification. And if you have a format or something, that I'm sure he'd be happy to do that. [47:48] Chair: No, I will email R.O. So we'll discuss that with the town manager and with the current situation. And I will email you by Monday, at some point Monday. Okay. Thank you, guys. Appreciate it. Sorry, I didn't mean to cut people off. Just all favor, yes. As soon as possible. All right. Other business. Contract zoning ordinance. ordinance. So on this one, we need to kick this to town council. [48:32] Honorosa Whitman: To be blunt, that's what we're here for. There haven't been changes. I believe that this version, suggested version language has already been reviewed, I believe a month ago. The next step is to recommend it to town council. IT WILL ALSO GO THROUGH LEGAL REVIEW AND THEY WILL GO THROUGH THEIR PROCESS OF READING AND PUBLIC HEARINGS AS WELL. [49:05] Chair: ANY QUESTIONS, COMMENTS? WE'VE ALL BEEN THROUGH THIS. IS THERE A MOTION TO SEND THIS TO TOWN COUNCIL? I [49:16] Planning Board member: MOTION THAT WE SEND THIS TO TOWN COUNCIL. [49:19] Chair: WITH OUR RECOMMENDATION TO APPROVE IT? YEAH, SURE. I'LL SECOND IT WITH THAT RECOMMENDATION to approve it to the town council all those in favor 4-0 it's coming your way nick with that being said i believe honor us anything for us at this time anything coming up or issues we should discuss i don't believe so no thank you i will entertain a motion to adjourn motion to adjourn second for miss kimball we are adjourned thank you guys