Limerick Select Board Approves Heating Oil Bid, General Assistance Housing

[11:58] Select Board Chair: Okay. Good evening. This is Limerick Selectmen's meeting and we are in a workshop until executive session, pardon me. Do I have a motion to go into executive session? [12:11] Select Board member (Brady): I make a motion we enter into executive session pursuant to 1 MRSA 4056A. [12:17] Select Board Chair: Second. Okay. All those in favor? Obviously no opposed. Okay. Okay. We are about to come out of executive session at 6.35. Do I have a motion to go out of executive session? So moved. Second. Moved and seconded. All in favor? Okay. We'll be back at 7 o'clock. Okay. Good evening. Welcome to the Board of lehman's mean for the town of limerick for october 6th if everyone join me for flag salute of [2:06:42] Public commenter (Russell S. / R. Scott): the united states of america and to the republic for which it stands under god indivisible with liberty and justice for all okay [2:07:03] Select Board Chair: can i have a motion accept the warrants So moved. Second. Okay. All those in favor? I have a motion to approve the September 29th minute meetings. So moved. Second. Okay. Announcements? Brady? [2:07:23] Select Board member (Brady): Do I want to vote on that one? We need a vote on that one. Oh, pardon me. All in favor? The Planning Board will meet Wednesday, October 7th at 7 p.m. The Select Board will meet on Tuesday, October 13th at 7 p.m. The Budget Committee will meet Thursday, October 15th at 7 p.m. ALL MUNICIPAL OFFICES AND THE LIBRARY WILL BE CLOSED ON MONDAY, OCTOBER 12, 2026, FOR INDIGENOUS PEOPLE'S DAY. ABSENTEE BALLOTS FOR THE NOVEMBER 3RD VOTE ARE AVAILABLE AT THE TOWN CLERK'S OFFICE. VOTING DAY IS NOVEMBER 3RD AT THE MUNICIPAL BUILDING, 55 WASHINGTON STREET, FROM 8 A.M. TO 8 P.M. THERE WILL BE A DEEP VEIL CONSTRUCTION MEETING ON FRIDAY, OCTOBER 9, 2026, IN THE MUNICIPAL BUILDING MEDIA ROOM AT 10 A.M. THE SELECT BOARD IS LOOKING FOR ONE INDIVIDUAL TO JOIN THE APPEALS BOARD. IF INTERESTED, PLEASE CONTACT THE SELECT BOARD ADMIN AT SELECT BOARD ADMIN AT LIMRICME.ORG. THE SELECT BOARD ASKS THAT YOU SILENCE YOUR CELL PHONES DURING MEETINGS IN ORDER TO LIMIT INTERFERENCE WITH MICROPHONES OR DISCUSSION OF AGENDA TOPICS. THE SELECT BOARD ASKS THAT YOU GO TO THE PODIUM AND SPEAK INTO THE MICROPHONE IF YOU'D LIKE TO COMMENT OR BRING AN ISSUE UP TO THE BOARD DURING THE MEETING. AS PART OF THE HEARING ASSISTANCE POLICY, NO PERSONAL ATTACKS ON ANY INDIVIDUAL OR firm including town employees town officials or members of the public will be tolerated during any meetings please direct concerns about individual employees or town officials the chairman of the board of select persons outside the public meeting for your convenience complaint forms are readily available at the sign-in table and please stay current with town information by visiting www.limerickme.org next [2:08:56] Select Board Chair: department reports. Cindy Smith. Hi. [2:09:04] Library representative: Yes, just a quick report about the library. We have our newsletter. It's on the website. It's on Facebook page. It's in the library. We have somebody coming to teach Chinese Mahjong on Monday, October 19th from 1 to 3. She actually lives in Virginia but will be here in a moment. She's offered to do that. She teaches that at her home where she lives. I don't even know where she lives, but so we have eight people signed up. We can take four more people, and we have the main wildlife park pass. That's the discount pass. You pay five dollars per person when you get there, and the park closes November 11th. We have a few passes left. We've been having some STEM programs, science, technology, engineering. Engineering. Mathematics. So we have a volunteer that has offered to teach those classes. We have 20 kids signed up. So they've been coming on Tuesdays at 2 p.m. They're learning ham radio and other science things. They were practicing Morse code today. And they've been having a lot of fun. So we have a lot of our other programs. I've told you about those in the past. We generally have over 200 people during the month that come to our various programs. We loan out an average of 1,500 books and DVDs and such during the month, and we have take-and-make kits for the kids, and that's about it. Yep. [2:11:03] Select Board Chair: That's for department reports. Jamie Newton. Good. [2:11:13] Jamie Newton (candidate/public commenter): Evening everybody. Thank you for allowing me a few minutes tonight. There will be no questions and answers, just a brief introduction. As you may have seen my signs or heard my name around town, my name is Jamie Newton, a long time resident of Waterboro, a wife, a mother, and a taxpayer. I am running to be your state representative along with Parsons Field and parts of Waterboro. I'm an active community member and care deeply about this community. I know things cannot continue the way that they are in Augusta. I have the invaluable guidance and full support of my esteemed, respected, and amazing friend, David Woodson, who has led me to this challenge after I asked him a couple years ago, what can I do? Well, he's given me a job. I will do everything I can with honesty, integrity,, fairness, and grit, just as he has. Mr. Woodson has fought to make Maine a better place and I'm going to continue on that fight because we can't keep going the way we are. I appreciate your time and thank you all. Please vote on or before November 3rd. Mike [2:12:31] Mike Carroll (former town official): Carroll. Good evening. My name is Mike Carroll. I'm here tonight to discuss the damage to the back of the town hall and so I want to apologize because that happened quite a long time ago and I'm not in operations anymore so I didn't know that nothing was being done so I saw it two weeks ago on your Selectmen's meeting and I started in that next day you know contacting the town and so forth so i have a contractor who will go up and remove it so the problem right now is it's hard to see the damage behind it so we're going to take it down and then we can assess what's the structural damage to the box and he's a mason so he can and he's told me that he can repair it so that part of it's in the process as far as the wooden roof itself so we both feel it in taking it down that you we can't get it down in one piece so it's rotted on each corner and it's wrapped so by the time we try to save it 's just gonna basically fall apart anyhow so that being said that we feel that we have some degree of responsibility to rebuild that but due to the rot and the age that it's not all our responsibility so I've asked the town if they really want to put it back it's on the back side of the building I don't know when that was added on but that's not a part of the original town hall it's where they used to store i believe one of the ambulances there and now i believe they have signs and other stuff in there this is not a lot of equipment in there so i guess my question is does the town want to put that back up there or the board of selectmen want to put that back up and if they do I've talked to my people and they agree that they don't feel that we're a hundred percent responsible to replace that the way it is we can't put it back the way this is a lot of rot there so but so you have any questions or anything? I [2:15:16] Select Board Chair: can see, it's gotta be taken care of, but as far as the roof, I personally don't think we should put it back on, but that's [2:15:31] Mike Carroll (former town official): my opinion. So the other thing, as far as the masonry goes, the blocks that are there, you can't buy those blocks anymore, and even looking at the back of the building, you have those special blocks, and then on the other corner over here, it's regular blocks and then you've got brick on this side so i don't i don't think we'll be able to put that block back there it'll be regular blocks just so you know well that's not the that's [2:16:00] Select Board Chair: an addition to the original building so as far as the historical significance of it 's right when that roof was put on from what i heard that's it's was tried to [2:16:16] Mike Carroll (former town official): to blend in if you will with the rest of the building right they did a good job i think it looks good you know they really did a good job whoever built that i'm not sure who built that but charles pellegrino oh he did yeah no they did a nice job yeah but as far as the back when that [2:16:35] Select Board Chair: was built that building was being used a lot because as there was either i think it was the fire department when that was put on there you know but now it's it's just basically all storage yeah and the significance of having the roof over you while you're opening up the door is i don't feel it's it's necessary yeah because if you look at our other buildings Even the old firehouse now, there's no coverings on the main door going in. I was looking at that the other day. So as far as damage to water or anything else coming off that roof, it's going to be a [2:17:23] Mike Carroll (former town official): need for it. Let's put it that way. My main concern right now is getting that down and getting the masonry repaired. So I've lined up a guy to do that. he's supposed to start to tear it down thinks he can get it down on Friday okay and then he can get a better look at the masonry and give us a quote I have a quote to tear it down I just need a quote to fix the masonry and then we need you know whatever you guys want to do as far as the wooden roof goes I do have a contractor that is willing to build that and we will help him put it back in place if that's the route you like to take but I just want you to know that financially we don't feel That we're 100 responsible to rebuild that and put that back into place because of the age and the rot that's there. But we definitely want to be a part of that if that's what you decide. That probably part that will probably get done this fall. We're already in the mid-October and the snow is going to fly before we get that back up there. Like I said, I wanna get the masonry done. [2:18:27] Select Board Chair: That's gonna be done right now, just for the sake of the weather. Yeah. Any other thoughts? [2:18:34] Select Board member: I mean, if it's rotted out. [2:18:39] Mike Carroll (former town official): Oh, I didn't mention that we would be willing to pay, I don't know how you wanna word it, but if you didn't put it back up there, we'd be willing to give the town a donation of a thousand dollars and fix it. We would fix it and then give the town a thousand dollars. What [2:19:08] Select Board member (Brady): do you think Brady? I mean, I think that it should, I know we spoke about this a little bit, but I think it should be restored to the state that it was, understanding that there was rot from the previous just it being there for a long time. I understand that there was rot, so maybe it was something that we were going to look. I think it's another thing we need to figure out long term what we're doing with that building. I'd hate to pay to put a roof on and then not keep that part of the building or at least find out what the cost would be. Find out what the cost would be and I also think that I know in my discussions like with Wade he believes that it should be restored to the normal back to what it was when it was damaged. But I know we'd have to rebuild that route. I know that Wade's not here and so that was another thing that I was going to bring up is that you know I don't, we don't know how, I know how Wade feels or felt at the time. I don't know how Jerry feels. I do understand that the significance of getting it repaired before the winter, so I think we can proceed with the masonry work and then if needed down the road we could always figure out a way to put on that roof. Look at what [2:20:23] Select Board member: the cost, we could actually have that done and then and then go from there. [2:20:28] Mike Carroll (former town official): Okay no I understand no I'm fine with that but we're gonna proceed with taking it down and fixing the masonry and we can discuss this at another time. Okay it's okay with you? Yeah okay thank you appreciate it okay. [2:20:53] Select Board Chair: Next hearing of citizens. Yeah. [2:21:03] Select Board member (general assistance discussion): This is a little bit of a delicate situation, but we've got a gentleman with us here tonight. He's authorized Brad and myself to speak on his behalf. Courtney has the signed paper. It does revolve around general assistance, and he is willing to waive his confidentiality to discuss this. Yeah, and this is emergent, so he's here. He knows what's going on. He's willing to waive the confidentiality to get something done because we just can't, quite frankly, you guys have to do something. Okay, so he's a 10-year-plus citizen of the town. Due to issues beyond his control, he's homeless. He has been since June. The town has an obligation when you're elected, selectman, assessor, and overseer of the poor, okay? He has gone to GA, and Courtney did a good job and followed the GA process through the state, and they told her what could be done through the state that we would get reimbursed for. I'll let John make that call. I think I got to be honest, I think John, you can decide whether you want do this in private or here, but I think beyond what help we're going to be looking from the town, I mean, we're gonna stand here and ask for some help from people, from citizens, from good-hearted people just looking to help out. So we have kind of a plan that we'd like to try to see happen. I'd like for the board to authorize a safe place to stay. We've looked around, the best option, it's not great, but the Sanford Inn deals with GA. I would like to see you guys authorize him to stay there for up to a month, and following that, GA is offered to pay and reimburse a security deposit and the first month's rent on an apartment. That would be nice, but we need more. We need, we need you guys to agree to pay six months so I want, I'm looking for to get him in a safe place for the next 30 days so we can find him a more permanent place, look for a job at the same time. He wants to work. He's eager to work. He's begging for a job. So if anybody out there needs somebody that's looking for some labor, some work, and in that 30 days we are looking at a couple of other options locally that may not require a security deposit in six months rent, but we need, you can't turn this around in a month, okay? He's got, we're going to some Social service agencies, but it's cold out. Yeah, it's cold. Okay, I'm going to say it because I'm not looking for anything for myself. He's staying at my house, okay, because he needed a place to stay. He couldn't stay outside any longer, so he's, I'm not looking for credit, I'm just letting people know that he's not in a tent right now. He is in a warm place with all the facilities he needs, but unfortunately where he's at, that building on my property isn't winterized. It's got full bathroom, it's got a full kitchen, he's got a place to sleep. John, I think, is comfortable there, but the colder it gets, the building isn't winterized, so we need something a little more permanent, and without knowing what he has to look forward to for help, it's hard. I mean, you can't, it's hard to find a job if you can't tell anybody where you live, quite frankly. If you're living in a tent and you want to look for an apartment, I rent apartments, right, like I'm not going to lie, I don't want to see, you know, we try to help everybody we can, but you know, landlords are not just going to take somebody walking out of the woods and rent to them. I mean, it's so, it's, that's not easy. So there is, it shouldn't be a money issue. I know we're not going to get reimbursed from GA for all of it. I know there are accounts where people have made donations that can be used, and above that, we really shouldn't be considered. I mean, I don't want to break the bank, but the cost of the cost, and you know, we're fortunate that there's not 20 people like John here tonight. Excuse me, it could be, and that doesn't mean we, you know, we can do what we got to do, but I think as a society and as a town we, you have to do something. [2:27:01] Social worker / caseworker: So, yeah, so. I've been in contact with John's, I guess you would call her a social worker, and she's exploring other avenues for John. She's been looking for housing. She got him set up with a doctor. She got him set up with a dentist, and she is looking at other sources to take care of him. Right now there isn't anything that's suitable, and I'd like to say that John has, I would say at best, been under housed for probably over a year. He hasn't, he's, he's not out there panhandling, he's not out there stealing, he hasn't come to the town or gone anywhere else other than, you know, some of the people that we know here in town for any type of help or assistance, but he's in dire straits right now, and I think [2:28:13] Select Board member (general assistance discussion): It's up to us to step up, you know, it's it's really just a lousy system because a 25 year old man who can get into this position they don't a lot of help for but there are programs there are things there's they do have some really good programs down there where they track people help them find jobs and continue to assist them as they're working so they can get out and eventually just be 100 on their own so that's that's the goal is like I said is to get him working he wants a job you'd like to work but to get to that spot just doesn't happen overnight so [2:29:11] Select Board member (Brady): I have spoke with Brad John gave authorization for me to speak with Brad and I've said it and without going into details I mean the town has before placed people in the Sanford Inn for longer. So I,, we are the assessors and overseers of the poor. It's not a, they, you know, John just doesn't want a space to hang out like he's gonna be working. And as a landlord myself, I can verify that, you know, it's, it's hard to get a unit without a landlord reference or a, job, a job. And this, Brady said, this isn't unprecedented. [2:29:50] Select Board member (general assistance discussion): That we've in you know in the past it's we've the town has helped out a lot of people okay they've done it and we've done it when we weren't asked you know if the board found out I mean I can certainly speak when Howard was on the board and Brady if we just knew somebody needed help we did what we had to do right and we found a way to help them out this one's kind of slipped through the cracks a little bit because the need is greater than most and it's going to cost some money but I think we have to do something and there are a lot of people there are a lot of people that have been helping them there's plenty of people in this room tonight and that are willing to help them move forward but we got to get them in a safe place now so that the people in this room and other people on the outside can have some time to try to work and find a better solution so I guess at the least I would ask right now is that you authorized Courtney to call the Sanford in tomorrow and authorized to pay for up to 30 days I don't know [2:31:05] Select Board member (Brady): no i'd make that a motion to authorize courtney to call the sanford in on john's behalf and allow out up to 30 days and then like with every other gaks in the town we review before that 30 days is up and if more time is needed we deal with it then we'll all come back in 20 days and try to [2:31:23] Select Board member (general assistance discussion): Say where we at, what have we got for a solution, if anything? And I'm not here to guarantee there is a solution, but we got to take it a step at a time. Training program, I haven't looked into anything like that. I mean, I don't, I mean, certainly if anything, I don't know where to go. Yeah, I wouldn't, but you know some people that have already said locally that they'd help them out with some work here and there. So if we can just get them safe and then start to look at those options, and if we can look at some training programs, yes. Yeah, and that's what he's willing to do. He's not, he's not willing, he's not just looking for, he's looking to just get a hand up to where he can not need a handout, right? So you can take care of himself. [2:32:22] Social worker / caseworker: To the question that was made about training programs, his caseworker is looking into those programs as well. She's pretty busy lady. I think she's coming up against what a lot of people are coming up against in this situation is that there's just not a lot out there at the present. But there are some programs out there, and she is exploring what she can do and what's going to be available for John. Some of these things revolve around a job. If he had one, transportation to get where he needs to be. I believe he has a driver's license, but he doesn't have a car. So you know there are certain obstacles that at present, but at the same time, if he's as John mentioned, if he's got a place that he can call home and have an address, many of those issues can be resolved with public transportation or whatever is out there that you know people get rides, right, ride share programs, and we've talked about if we can get him in Sanford [2:33:29] Select Board member (general assistance discussion): There's clearly a lot more opportunities for employment in Sanford. So if you can get, if you can get there is there's plenty of places within walking distance that hopefully you look maybe get a job to start. [2:33:58] Select Board Chair: I've been out of it so long now, I don't know where to go. Yeah. I know high school would be probably a high school location, but a good slap down in Sanford. [2:34:11] Select Board member (general assistance discussion): I mean, I'm going to say it. Cindy's helped him. Ricky's helped him. A lot of local people have helped him. We're all committed to not just dropping him in Sanford and saying, hope this works. Right? Like, I spent a lot of time in Sanford. I will certainly stay on him and follow up and see what he's doing and make sure he has what he needs and go from there. So it's, he'll have support. [2:34:37] Select Board member: I would, I would, you know, with doing this, I would, if you're okay with this, I would like to revisit, you know, kind of do the check-in, see where we're at in 20 days. But doing an executive session with me, John, and your social worker, if she's available. [2:34:57] Select Board member (general assistance discussion): We'll pick a day, it'll be in a couple weeks. Thank you, Courtney. I, the Sanford Inn, really they just said that you need to call them and set up the GA stuff so. [2:35:22] Select Board member: Do we want to set, do we want to set a follow-up date, a tentative at least, this way because if we're going to have social worker come in, they're going to need some serious notice to arrange their, rearrange their schedules, and we'll call her tomorrow and let her know. [2:35:38] Select Board member (general assistance discussion): Where he's going, okay, and we'll figure out, you have our contacts, we'll figure out, a lot of people have helped him so he's comfortable at my house with, of probably food and everything through the end of the week. People have been dropping stuff off that he knows. So a lot of people have really stepped up. Can he move out? Can I move in? No, I think we can save a few days or gain a few days if we make this happen maybe towards the end of the week. So he's welcome to stay where he's at until then. So Courtney, if you want to maybe tell them we can look for a Saturday transition maybe this week, if that works for them. [2:36:23] Payroll/administrative staff: I'll see what I can do. [2:36:30] Select Board member (Brady): Thank you, okay. [2:36:36] Select Board Chair: Let's go on here, anyone else hearing your citizens, Judy, I'm. [2:36:50] Former town clerk / public commenter: Not here to bash the treasurer, but I am here about this payroll stuff you all got into, as many job descriptions and as town clerk duties wise along with tax collector and treasurer, I myself been here long enough, I did let go of the town clerk because I know I could not handle both of those even with a deputy with me, the treasurer position is no different, and as of Julie and as with me, we're up there in age and I'm sorry my brain, I'll admit, is not what it was, sharp as it was probably four years. Ago, so like I said, it's time to let go of some things, I feel that the treasurer's job should be broken down to different parts of her job description. Now we're starting in with this payroll company, and I understand that we're supposed to have – we're going to be our own time clocks with our telephones. So my question is, do you know how this whole system is going to evolve in regards to the information of each employee putting in their own time to this company? Are they going to send you a report every week or every month to let you know how many hours are being, these employees are being paid? You have to defer that to our payable specialist. You got to be on top of that, but anyways. [2:38:26] Select Board member (Brady): Yeah, I from what I understand with this system, and I'll be the first to admit I haven't been as involved as Lori or Courtney has, is that it's not much is really gonna like right now, like at the fire department we punch a timesheet and at the end of the week it goes to either the chief of the deputy chief and it gets sent down here for approval. The same thing is gonna happen is that a firefighter will, yeah, a firefighter will clock in and then at the end of the week the chief or deputy chief goes in and approves that and then we still have a payroll warrant to sign and then Courtney has to release the authorizations to the payroll company, yeah, so [2:39:04] Payroll/administrative staff: we're still going to have the same reports, we're still going to have a payroll warrant every week, just instead of having paper it's going to be electronic and people are punching in time clocks so they're not going in and including their time every week. I mean if a punch is missed then you can go in and put it in, but ultimately it is you come in you sit at your desk or for like the transfer station they'll have a specific device to use, the fire department they'll have their phones to use, so you'll be able to log in through whatever device you have, clock in, and that will be how it's tracked, so [2:39:57] Former town clerk / public commenter: our cell phones want to do from you today and what our deputy understands is you're going to, we're going to have to or they will have to punch in their hours each day on their cell [2:40:10] Select Board member: phone and send it up to them. No, you just go in and hit punch in when you get here, yeah, it's it's [2:40:19] Former town clerk / public commenter: a time clock, so you're not entering punch in every day, so you got to punch into that cell phone every [2:40:24] Payroll/administrative staff: day or you can do it on a computer, yeah, but yes, so and then you don't, so you punch in your punch out for lunch, for coming in, for your shift to start, that kind of thing, and you don't have to approve your time card and send it to me until the end of the end of your work week, so for us it would be Friday, so and this is for everybody, so there's only one time where you're sending your [2:41:04] Former town clerk / public commenter: punches to be approved, so they're gonna punch in at the time plot punch [2:41:13] Select Board member (Brady): Punch into their phone. No, this is replacing the time clock. Yeah, this is moving the town into a 2026 era. Yeah. [2:41:26] Mike Carroll (former town official): Time [2:41:30] Select Board member: cards are going away. So that [2:41:32] Payroll/administrative staff: machine in there is going completely away it's gonna come off I'm gonna hold [2:41:38] Former town clerk / public commenter: on to it just in case but it is going to pull he's working hmm how do you know for sure that each person is working that day and they're not just punching in a time? [2:41:50] Payroll/administrative staff: Because there is a way to make sure they are in the area they're supposed to be in. [2:41:56] Former town clerk / public commenter: In the area? So they could be down the Dollar General and punch in? No. [2:42:02] Payroll/administrative staff: It'll show the exact place that they punched in and punched out. [2:42:07] Former town clerk / public commenter: So how much is this cost versus when we had the other payroll company and the treasurer used to [2:42:12] Payroll/administrative staff: send the stuff over or whatever and so this is so less a month pay core is twelve thousand dollars a year mri was fourteen thousand so we were saving two thousand dollars a year and how much [2:42:30] Former town clerk / public commenter: is the trio program for the payroll that we pay for the program one three i don't have that number [2:42:38] Select Board member: in front of me but i don't either like it [2:42:47] Former town clerk / public commenter: that doesn't really matter but anyways okay so my next question regarding the budgetary part of it so the treasurer's did be it would still be involved per se or somebody's gonna have to be to put it into budgetary so you know what your payroll you're spending out paying out so you know you have enough in the budget [2:43:09] Payroll/administrative staff: to keep paying them for the rest of the year so there is a way that pay core will be able to [2:43:19] Former town clerk / public commenter: import the information into trio like mri has been we're going to keep the trail program for payroll plus we have two different payroll type setups companies correct no just one payroll company [2:43:34] Payroll/administrative staff: So one payroll company has three separate departments. So kind of like here, it's the municipal building, but there's different departments. So one is payroll, one is time. And then the other one works with the GLs where they import that information into TRIO. I [2:44:01] Former town clerk / public commenter: guess I'm not grasping any of it, but okay, whatever. I'm sorry [2:44:10] Select Board Chair: Julie there's any consolation my employees at the golf course They've been on the system a similar system to this for about the past 15 years and it works great So it's just getting used to it change is hard [2:44:26] Former town clerk / public commenter: Anyone else hearing your citizens Steve Mr. [2:44:48] Select Board member (McLean): McLean, you've got any update on the CIA appeal, because I think we're coming up on 90 days since they filed for an appeal. I know the last couple of weeks ago when I was here, you said you got an extension, but have we got an extension indefinitely? Because the problem I see coming is he has to come back every two years. [2:45:08] Select Board member: They have been waiting for counsel. [2:45:10] Select Board member (McLean): Well, I understand that, but we... That's all they're waiting for at this point? Yeah. [2:45:15] Select Board member: And then the attorneys to get together figure out a time to have the hearing that they're all [2:45:20] Select Board member (McLean): available and they'll get through it okay that's not the last time when it went to court the judge said the time the two-year span would come from the judge's decision not from when it was this is what i'm saying is this in nine months he's coming back so i mean that 's something priority the other thing is a couple of request I've had for information and you know I got the mundane response no records that's come out twice now simple thing is you know is asked for a number of calls at all the offices went to no documents found well how does somebody get paid here there's no documents right I mean there's got to be a document of how many calls people go all right are you asking for are you [2:46:09] Select Board member: Are you asking for time cards for everybody, pay statements for everybody? [2:46:13] Select Board member (McLean): No. Or are you talking about a chart? No. I asked how many calls officers went to last year. Very simple. How many calls the officers go to. All right. But that's fine. Did you... [2:46:24] Select Board member: From my understanding, it was each officer how many... Was it for each individual officer of how many? Yes. If they don't track that or have that in a computer already in a document, they don't have to create. [2:46:45] Select Board member (Brady): Your document doesn't have to be created in order to fulfill an FOA request. So there may not be a, I don't think that there is a document that has, you know, Jared went on this many, Dora went on this many, Brady went on this many, Tim went on this many. [2:47:01] Select Board member (McLean): It'll show you how many you got paid for because they get paid for every call I mean I've got records going back 10 years showing how many calls everyone went to I was before this board a year and a half ago telling you that chief went to five percent six percent seven percent so evidently there's there's records because I got them you know and the other one I asked for was how many officers that were in command at a structure fire? How many had any incident commands? And there again, no document found. Well, you know, a judge certainly is not going to accept that, okay? This is my point, you know, trying to solve a little pre-court stuff because it's embarrassing when you can't find out, you know, do officers have experience, what experience they have? Because the other documents I received is we have nothing on file to be a fire chief for experience or an assistant chief. All right, we did have a lieutenant one, no, a captain one, I think a captain and a lieutenant because we just appointed those, but on that we had nothing on file. So I mean, that's kind of an embarrassment, you know. And you got, you guys have asked time and time again inbound credentials for all offices. So where's that? Because it's going to come out sooner or later. [2:48:23] Select Board Chair: I'm at a loss here. Do they have run sheets [2:48:27] Select Board member (Brady): for fires? They do, but I mean, that's, there was 700 calls or 650 calls last year. And but there's not a like tally sheet of Brady went to this many calls, everybody went to this many calls. So there's not, like, a document that exists. There's 750 documents that exist that on the back of it says who went to what call. But there's not a document that says, like, every time that Jared goes on a call or Doro or Tim or anybody goes on a call, nobody marks a tally next to their name on a sheet in the office except for that incident. So there's not a one piece of paper that has a list of how many calls everybody went on, but they get paid for it, they get, yes, they get paid by monthly at the, so I guess the payroll report, I mean, what [2:49:25] Select Board member (McLean): officers, no, not anymore [Select Board Chair: now that] punch on the phone, this new system. So you have to be, if you're at the fire station, you physically have to be there? How can you punch it on your way in? I'm just saying a system of checks and balances, well, anywhere. I mean, Judy had a great point. Can she punch in for when she leaves her house? [2:50:00] Select Board member (Brady): No, there's a geofencing system. [2:50:02] Select Board member (McLean): Oh, that's what I'm trying to understand. So would you have to, if it was here, you'd have to be in the building? [2:50:08] Select Board member (Brady): I know at my last job, it was within 50 feet of the building. Like I couldn't, it wouldn't let me clock in without being within 50 feet of 75 Saco Falls Way. [2:50:18] Select Board member (McLean): But is that our program? Yes. Do we know what that is? [2:50:22] Payroll/administrative staff: There is a way to geofence where people are clocking in. [2:50:26] Select Board member (McLean): Okay. So who's going to check that? Jared. [2:50:30] Select Board member (Brady): No, any way I'm saying. [2:50:32] Select Board member (McLean): Leave the fire department. [2:50:34] Select Board member (Brady): I think the department heads that will throw an alert if they clock. Like you can. At my last job, like if I had to go to court, I would authorize it. That like I'd push through the warning of geofencing, and then my director would have to go in and approve the punch because I'm outside of the geofence field. [2:50:51] Select Board member (McLean): So is there a training? We had training. When is this? Is this starting now? Or at the end of the year? It's starting next week. Next week, all right. So I'm gonna do time cards for a week or two. See if everything coincides. [2:51:11] Payroll/administrative staff: Yeah, so I am working closely with PICCOR to do the training for me because then I have to turn around and train everybody. Right. And I'm doing it as a one-person kind of thing. No, well that's what I'm [2:51:25] Select Board member (McLean): saying. Is it something that we're phasing in or we're just dropping the... We [2:51:29] Select Board member: can't phase in. It's all in or all out. So it, goes live next Monday. Yeah. Courtney has been working with department heads. She's been doing all of that to get them the information they need to be able to go in make changes approve everything for times and the employees everybody who's just clocking in pretty much just needs to know how to open the app log in punch in punch out [2:52:06] Select Board Chair: this is not going to go off without some problems there's no that's what I'm [2:52:12] Select Board member (McLean): saying there's no way to circumvent them but i mean the board of selectmen's gonna check that weekly too because i mean she's only one person [2:52:22] Select Board member: we're going to go through the payroll warrant like we always do but ultimately the times will be authorized yeah will be authorized as they have been in [2:52:36] Select Board member (Brady): the past by the department heads right being [2:52:47] Social worker / caseworker: technologically backwards murphy has a tendency to live in my back pocket and i'm thinking that would it be a travesty if people still punched in on a regular time card and just kept it in their pocket and if there's some kind of a problem where a department head feels that someone's been paid too much money or if one of the employees feels like they haven't paid enough, they've got something in their hand and they can go, hey, well, look, just a thought. [2:53:21] Select Board Chair: The system is the system, Brad. And it might be a rocky road, it may go up, but this business of when do you punch in, when do you punch out, I know I've had friends from my groundskeepers, when they've left some afternoons, they forget to punch out and they have to call the manager and say hey I'm home and I forgot to punch out so she would override it but that's up to the department heads it's one other part of their duties but as far as well Judy mentioned about the treasurer how this all is handled she doesn't basically do anything, she moves money. She's told how much money is to be dropped into the pay court bucket, so to speak. And pay court takes it from that, they do all the reports. In other words, she does nothing more than say, you need $5,000 in that account, boom, it's in there. That's her extent of it, right there. They do the rest, the reporting, the state, the feds, and everybody else, the W2s, they do it all. [2:54:49] Select Board member: And 1099s? All of it. [2:54:54] Select Board Chair: But it's not gonna go off without a couple of hiccups. It just happens. Anyone else? Hearing citizen Scott. [2:55:11] Public commenter (Russell S. / R. Scott): My experience with electronic payroll, from the time I graduated, I always went by R. Scott and never had a problem. When the dealership that I worked for sold to a larger company, they had a electronic payroll company. Nine months, they could not figure out my pay, could not do my W2s, couldn't do my 1099s, my W4s, nothing. Because the system did not recognize our Scott it because everybody has a first name and a middle initial I don't the system has been fixed but this was only five years ago they had to do my payroll by hand because their system that particular system could not recognize our Scott all of the town's employees are in the payroll system [2:56:10] Select Board member: them and everybody's set up so that they can go in and get logged in I could even log in and [2:56:21] Public commenter (Russell S. / R. Scott): their H.I. person tried to fix it their I.T. person tried to fix it and the I.T. person for the payroll company tried to fix it and they just could not go in and rewrite the program to accept R. Scott along with Russell S. Okay, this is why we're getting people so that I'm just problems sharing my experience with a payroll company anyone [2:56:52] Select Board Chair: else they're your citizens sure questions [2:57:04] Public commenter (salt shed): I've always been interested in the salt shed and I always I go down there occasionally just to check things out there was something said about Joanne had said that they had to take the trees and stuff and cut them down because of the punctures of the roots and stuff by cutting them down what happens to the roots they still grow you know like a an old stump in the backyard you cut it down in little saplings stop growing out of it still has roots did they yank the roots and everything just a question we [2:57:45] Contractor / public works representative: were hired to remove all the pine trees from the cap with the stipulation that you do not remove the stumps because if they're woven or grown into the fabric, they can't be ripped out. So in ninety percent of the pines, so usually pines don't grow back, but if they do, we're going to have to address [2:58:05] Public commenter (salt shed): that again. But they're not still going down to puncture that cap? No, once you cut them, they're dead. Okay. I've seen a tree out back and next thing I know I've got six feet of sapwood growing out of it. [2:58:19] Contractor / public works representative: The DEP did not want the stumps pulled out, just flush cut them and then we bushed off the area to accommodate the Jackson for mowing it. Cool. Okay. [2:58:32] Public commenter (salt shed): Let's see. While I was down there, I noticed that the previous contractor's loader, little tent thing there, and sand is still there. Is he still involved in the... That's been taken care of, or being taken [2:58:48] Select Board Chair: care of. That's disappearing. [2:58:52] Select Board member (Brady): It's going to be removed by October 15th. By when? [2:58:55] Public commenter (salt shed): October 15th. That's the time that the new contract starts? [2:59:01] Select Board Chair: that's the agreement with the new, with the owner, the person that has bought that, it's going to have [2:59:07] Public commenter (salt shed): it out there by the 15th okay very good and around the corner there you know when that old dog kennel thing was there's a lot of trash around there i don't know whether somebody's just cleaning up and gonna clean it up again but it's you know what i'm talking about wade used to put the stray dogs and stuff there's a big dog kennel the dog house and everything in there you haven't been down there to see it 's pretty well dilapidated but anyway yeah so that needs to be checked out oh whatever i'm Just curious, okay, there was a problem last year when there was a contractor and then the another contractor came in. Is that going to be in all community salt shed now all the contractors in town will be able to store their salts and stuff there, or is it still just the roads? Okay, oh Michael, you'd have no problem of that roof not being fixed because I know when it happened you guys offered to go up and fix it and get it done and the board decided that they were going to do whatever they did and it's their fault that it hadn't been done in all of this time because you know so I just it's not you had come up here and said it should have been done you would have done it earlier but you blah whatever excuse me you don't put a blame on someone when it's not their blame you blame who it's blame that's good okay for the time being anyone [3:01:00] Select Board Chair: else okay moving on all business counsel for the ZBA you [3:01:12] Select Board member: want to handle that one party clarity sent the retention agreement they've done their conflict check there is no conflict of interest in representing the zoning board of appeals so they sent over the retention agreement for us to sign and send over and if the board is I [3:01:38] Select Board member (Brady): would make a motion to sign the retention agreement or I make the motion to authorize Lori to sign the retention agreement because it says Lori's name not going against you just okay no problem so do you second that I'll second it all in favor [3:01:57] Payroll/administrative staff: obviously no opposition I have the original over here okay this one you'll sign pretty flirty [3:02:12] Select Board Chair: okay that's takes care of that next the SSC TV contract I make a I'd like to move that till next week when all the members are here to discuss it any problem I don't have I don't have a problem with that no okay next November 3rd meeting obviously we have a conflict there do we want to move that to the next night or so [3:02:45] Payroll/administrative staff: Monday night she does use Monday night to set up [3:02:50] Select Board member: Right. For Tuesday. And then the planning board is meeting after that. So maybe we just don't meet that week. [3:02:57] Select Board member (Brady): I was going to say, because then the budget committee's meeting. Thursday. Thursday. So. Okay. I'll [3:03:05] Select Board Chair: make a motion to not meet that week. [3:03:08] Select Board member (Brady): I make a motion we don't meet the week of November 3rd. Second. [3:03:21] Select Board Chair: Okay. Next item, opening of heating oil bids. Courtney, what do you got? [3:03:39] Payroll/administrative staff: We only got the one bid and this is after you guys had decided to put it out for another two weeks okay [3:03:48] Select Board Chair: The bid is from Easton Propane and Oil. Okay, prices will become, will be effective to, for the date of October 1st, 2026 to September 30th, 2027. Fixed price and number two heating oil per gallon, automatic delivery, is four fifty four dollars fifty three, 4.539 cents per gallon, dollars and cents, and that's for the town owned. And for the price for the heating oil per gallon for GA deliveries is be the current market price less 20 cents. The fixed price for K1 fuel per gallon, automatic delivery and GA deliveries, that's not available. And the price for propane for GA deliveries per gallon is market rate less 20 cents. Additional charge for calling in GA deliveries per delivery is zero, and the additional charge for after hours GA deliveries per delivery is $100. Additional charge for priming system for GA deliveries per prime is zero. The heating equipment service charge per hour is $95. Due to current market volatility, utility, Easton is not able to offer a fixed rate for any GA deliveries. Easton no longer offers K1. It says please submit sealed bid, clearly marked, heating oil. Okay. That's it. So we have one bid. What's your pleasure? [3:05:51] Select Board member (Brady): Chair Greg Musil, I guess I just have a question. Do you mind if I ask you a question? Yes, please. I know for myself, like my heating system takes K1, and Eastern said that there was an additive available to continue that. Would that be, I mean, we can't modify it, but would that be, like, if somebody only takes K1? Because, like, I'm thinking the mobile home park, like ‑‑ [3:06:17] Speaker O (unidentified): So there are certain systems that will operate on what we have, which is heating oil with an additive. Okay. But then there are certain systems, monitor heaters in particular, which will not operate on anything but K1 and Eastern. Basically, that market, you can't get parts for a monitor heater anymore. If your monitor heater's still operating, kudos to you, but it's near its end of its life, so that's why we are not offering K1 anymore. We are doing additive with the fuel oil to keep the gel down, and it's been proven in our market in other places where it's just as cold here. And I did want to kind of just say that the bid is the way it is this year because of the market volatility. We are a New Hampshire company, but we're here in Maine. I come here every day. I have employees here. But we operate under New Hampshire law for a lot of our things, and New Hampshire law requires that if you offer a fixed price, you have to have a contract to back your fixed price. With the market the way it is this year, we don't know what general assistance deliveries may be required. So to go out and purchase beyond what we bid for the town, we know what gallons you use. We have the history. We've already set aside the potential for the 7,800 gallons that the town used last year. But to lock in further gallons for general assistance,, we couldn't do that. That's why we're offering a market rate less 20 cents for general assistance deliveries. And who knows, maybe people will make friends and the market will go down and general assistance deliveries will be cheaper. But the town we know wants a budget for a fixed price. So that's why the bid arrived the way it did. [3:08:11] Jamie Newton (candidate/public commenter): Perfect. Thank you. Thank you. Anything else? [3:08:15] Select Board member (Brady): So I guess like sorry, the question would be like if someone's system could work on that K1 with the additive, that would be that the market rate less 20? Yes. Okay. Yeah. [3:08:31] Select Board Chair: Steve, you have a question? What [3:08:42] Select Board member (McLean): do we have in town that's K1? Do we know? No town. I'm just talking for GA. That's what I'm saying. Yeah. Just because we don't, you know, it's just not offered, so we don't have it. So if somebody wants it for assistance, we may have to go somewhere that has K1. [3:08:58] Select Board Chair: I don't know who's on what. [3:09:02] Select Board member (McLean): What she's talking about is that mixing. It's kind of what we do with winter blend with all the machinery. It used to be 60-40 K1 and diesel. They're trying to thin it back out. But what happens if somebody's you were saying one of them won't take it like the monitors. It is something like that, so we don't want to go delivering them something with the additive that it won't work. That's the only thing I'm saying. We've got to be careful. You know what it is. If we're going to go fill somebody's thing, they call us up and say it doesn't work. Come pump it all out, blah,, blah. [3:09:36] Select Board Chair: I guess the only question I have is someone's in a rental, and they don't know about this. Usually, when we get these GA calls, at least it's been my experience in the past, the tank's empty when they call. Right. Well, that's, yeah. We always try to encourage them saying, you know, if you're going to need some and you obviously can't afford it, then let us know a little bit ahead of time because, you know, starting up systems and everything in the middle of the night and especially if you got 10 below or something like that all they got to do is just look at the tank yeah but you'd be surprised how many people don't that's what I'm saying so we don't run into too many problems [3:10:18] Select Board member (McLean): With this people that need came on there's still a lot of people that would you know running but I [3:10:24] Select Board Chair: Agree with it I had I'd get rid of those I had three of them yes the other thing is when it [3:10:30] Select Board member (McLean): Comes to time you may want to be putting some extra money because it's going to be market at price that's 20 cents whatever but still that's normally we were able to figure 7 800 gallons this was x amount of dollars this is what we spent Steve that's all going to be taken care [3:10:47] Select Board Chair: Of after the election so don't worry oh okay well before election let's mark it's going to drop out [3:10:53] Select Board member (McLean): We're all going to be happy before election let's put a little more money so we don't need a special [3:10:57] Select Board Chair: Special town meeting and I'm dreaming royally here thank you thank you all Right I would make a motion to accept the Eastern propane oil but second that motion okay all those in favor all [3:11:15] Former town clerk / public commenter: Right thank you okay [3:11:20] Select Board Chair: Change order for Central Avenue project Gail do you have anything on that I [3:11:33] Select Board member: Have the change order and oh we have the change order but it says see attached contractors documentation there's nothing attached thirteen thousand three hundred and fifty [3:12:01] Select Board Chair: I think [3:12:12] Library representative: You should wait till [3:12:13] Select Board member: Friday that will be explained and I think it was explained in an email that's [3:12:20] Payroll/administrative staff: THAT'S ALL I HAD SENT TO ME. THAT'S WHY THAT'S ALL THAT'S IN THERE. [3:12:26] Speaker O (unidentified): IT'S FOR CENTRAL AVENUE AND THEY'RE DOING SOME SWAPPING OF THINGS. IT'S GOING TO BE VERY MINIMAL. IT'S NOT GOING TO BE 13,000. [3:12:34] Select Board Chair: EXISTING LEAK AND JOINT THEY DIDN'T KNOW ABOUT. THEY GOT TO TAKE CARE OF. [3:12:41] Select Board member (Brady): WE CAN TALK ABOUT IT ON FRIDAY AT THE CONSTRUCTION MEETING. [3:12:45] Speaker O (unidentified): AGAIN, IT'S GOING TO BE SOME EQUAL SWAPPING. [3:12:49] Select Board member: Okay, so we'll wait until next week on that. [3:12:55] Select Board Chair: Okay, next item. Set the date for the Edgley Appeal hearing. [3:13:04] Select Board member: All right. Do we want to, do we want to find out when Council is available to do this first before we set a date? [3:13:18] Select Board Chair: I think we probably should. [3:13:22] Select Board member: Because I would hate to set it, I would hate to set a date and then and find out. [3:13:28] Select Board member (Brady): How was it done with the last two appeals that we had? Because did we make sure council was available first? We did. Okay. Okay, [3:13:40] Select Board Chair: So can you take care of that? Yeah. Okay, next item, locks for the municipal building. We have to change the locks because we have some security issues possible. I have a motion to have the locksmith come in and change them i [3:14:07] Select Board member (Brady): think we need to get a price from the locksmith first because i just changed them at one of my buildings and it was way more than i thought it was going to be so i think if [3:14:16] Select Board member: we could get dupree's it's not a can we can we call and see what it would cost to get just [3:14:25] Select Board Chair: the three the entrances three entrances that's it okay next item pay core do you have anything [3:14:38] Select Board member: on that? We already pretty much discussed it, didn't we? [3:14:42] Select Board Chair: Okay. I don't know if there's anything additional. No, just pretty much that it was going live. Okay, next item. We have to set an executive session. [3:14:58] Select Board member: I'm spacing out and but I know we needed to set one for next. Oh, I know what that was about. I do. I'm sorry. It's everything that just blows up during the day. We need to, it's a personnel matter, but we do need to set an executive session for next week if possible because it's a time sensitive. You're not going to be here? I don't think, I don't think this will take long at all. I want to do it for 630. 630. It'll probably take us 15 minutes. On the 13th? Yeah. yeah 6 30. [3:16:13] Select Board Chair: okay last next item yeah appointments and resignations [3:16:19] Select Board member (Brady): i do have a letter to read good evening town of limerick select board members it is with great personal sadness that i write to inform the board that i will not be pursuing the fire chief's position once my current contract expires at the end of 2026. i do intend to remain very active within the limerick fire department at the conclusion of my current position i also assure the board i'll provide any available assistance to the next administration into the town so that the department may continue to operate uninterrupted and ensure a smooth transition i'll also make myself available for any pending or future legal issues i do intend to send a follow-up email outlining different avenues that i believe the town could take regarding the future of the fire chief position including cost-saving measures i do respectfully ask that you delay taking immediate action on filling this position until we can review these items. I look forward until these items can be reviewed. I look forward to working with the select board as we move toward the future. Sincerely, Jared Welch, Fire Chief. Chair Greg Musil. Let [3:17:21] Select Board Chair: me accept Jared's resignation. [Jamie Newton (candidate/public commenter): So moved. All] In favor? It's sorry to see this happen, but everybody has to move on at some point. Okay. Next, any correspondence? No. Okay. Do I have a motion to adjourn? So moved. Second. All in favor? Good night.