Bangor Finance Committee approves airport HVAC, fire safety, and maintenance bids

[1:06] Susan Deane: Good evening and welcome to the regularly scheduled finance committee meeting. It is Monday, July 6th, 5:15 p.m. I am Councillor Deane, the chair of finance. We also have Councillor Beck, Councillor Carson, Councillor Fluton, Council Mallor, who are on finance. Also joining us are Councillor Leonard, Council Fish, Council Chair Cause, we have Finance Director Stephanie Kimball, and Councillor Andrew Walker, and we will start with 708 fat replacement the airport. Okay, all [1:45] Carollynn Lear: three items are related to the airport tonight, actually, but yes, the first one's the building 700 big back HVAC replacement. They would like to replace two HVAC units and foils at building 700, which is being leased by Nile Water Heating Systems currently. This was put out through the Notify Me system on the website, which notifies 62 people, and we received one bid. It was from AAA Energy Service Company. The bid was for $206,057. dollars. We budgeted 160,000 out of fiscal year 26 budget, so they'd like to reallocate funds from prior projects. That's the difference, and staff is asking for fuel. I [2:36] Susan Deane: do have a question on this. Of the 160, the extra, is that something that was unusual for that, or is this just the price that [2:49] Carollynn Lear: I think it's just the price that it is. We only received one bid. They do have projects that they were not going to complete, so they had the extra funds to make up the difference. [3:01] Susan Deane: So they're not feeling this is exorbitant. I would say based on like to come to the table and announce yourself. [3:13] Scott Newhart: I'm Scott Newhart. I'm the manager of facilities and infrastructure at VGR. I'm Scott Newhart. I'm the manager of infrastructure and facilities at Bangor. I would say right now that 206 would probably be market average. The cost of everything has gone up over the last year. So I think when we put this in the budget that it was reasonable at $160,000, but realize now $206,000 would probably be on mark. [3:49] Susan Deane: Any other questions? The [3:53] Carollynn Lear: other amount is coming out of what it comes? It's coming out of capital projects. One was for concrete repairs to the ramp side of the terminal building, which is no longer required because they're doing the terminal connector project. Project also the replacement of air handler servicing that the at the coffee shop will no longer be necessary due to HVAC changes as part of the checkpoint. Those two things will make up the difference, and these come out over 20 and things, but yes, any other [4:33] Susan Deane: Questions? Yes, staff recommendation. Okay, we have a motion. We have a second. Any doubt? Second up. We have a fire suppression and alarm system again, the airport. Okay, airports. [4:59] Carollynn Lear: Requesting benefits for a fire suppression system, alarm systems, and monitoring per state and federal fire code for 20 buildings over at BIA. They intend to award a three-year contract. They received three bids. The lowest bidder was Siemens Industry for 156,051, which is over a three-year period. Funding was approved through fiscal year 27 operating budget, and staff request approval. Any questions? How's the mallard? What buildings are these buildings? Any of the lease buildings, or these ones? Just can't. Pull it off right in front. That was a good question. I'm not sure. [5:47] Scott Newhart: Again, this will be every single building that we operate on the airfield, to include all these buildings. The only buildings it doesn't cover for monitoring are our actual terminals that are manned 24 7, so no monitoring required. I. [6:10] Carollynn Lear: Just want clarification that includes leased. [6:14] Scott Newhart: Buildings or not? It does include leased buildings, and some of that is covered in cost of the lease. Some of that will be passed on. Do. [6:31] Carollynn Lear: You have any other questions? Unfortunately, that doesn't really answer my question. I'm consider, I'm asking about properties like Van Air, which the airport has what, 65 percent of the income from it. Are they going to be have this same system? Yes sir, every single building. [6:57] Scott Newhart: All of our properties and lease properties. [7:04] Carollynn Lear: They'll be paying for the total cost on it, as opposed to a 65 35 share. I think it was a pass some vascular costs for the lease buildings. Yes, for the monitoring. Many. [7:22] Susan Deane: Other questions regarding this fire suppression? You would like a motion on this as well? Yes, please. Stop recommendation. Thank you for the motion. We have a second. Any doubt? No doubt. We will move this forward to next week's agenda. Thank you. And one other, passenger boarding bridge and baggage handling system preventive and emergency maintenance. Airport requested proposal. [7:56] Carollynn Lear: For preventive and emergency maintenance for a base period of one year with an option to renew. This will include preventive maintenance site visits quarterly, 48-hour response to maintenance calls, and 12-hour on-site response to emergency calls. Again, it went out to 62 subscribers through the notified me system, and we received one bid. This was from Vanderland Industries Incorporated. They are out of Georgia, but they have an office in Portland, Maine. They do have a history with the city and funding. was approved as part of the fiscal year 27 operating budget and staff requests [8:34] Susan Deane: approval but you see that we have mystery with them it's always nice we can see someone from out of state do we have any questions regarding the passenger boarding would you like a motion it was that recommendation thank you emotional we have a second any doubt thank [9:07] Carollynn Lear: you so as you know fiscal year 2027 budgets are fully in place right new wage schedules have been implemented as well the focus right now is updating financial procedures to strengthen reporting and give be able to give you guys some more deliverables another focus is looking at procurement policy for potential revision i will be bringing interims for the fourth quarter of the fiscal year at the next finance committee meeting we are getting a final budget book together which will be coming soon which will be posted on the website as well as physical copies for everyone and i will be doing a bond presentation because we have some bond authorizations and issues coming I thought a bond presentation to remind everybody what [9:58] Susan Deane: the whole process is yeah [10:02] Carollynn Lear: that's what I have yes Councilor Mallar how are we doing on the audit we have we have the RFP go out for the new audit service so we're still working with RKO owe for the previous for the fiscal year 25. it's delivery date we have an extension until november at the latest is the extension that we were given through the state why did we have to have an ex you know i understand the extent what an extension is but the problem i have is we approved a budget without seeing the audit report from last year now we're not going to see an audit report till November. Not acceptable, as far as I'm concerned. You know, what was the what's the reason for being so late? I mean, it's been staffing issues, which has been an ongoing problem, even before I took the position and just a very lengthy backlog. backlog of things for the auditor or is that general operation getting involved with it and we're not able to provide the information to the auditor in a timely manner it's a combination I mean there was such a backlog and then we turn over with staffing so trying to get the backlog done while continuing to have the appropriate staff to do the backlog has [11:37] Susan Deane: From a challenge, I think, by getting this RFP, if we find a company that I feel like can work well, and perhaps we can set some goals that are more achievable, so we won't fall behind. Right, this next one, exactly. But all we can do right now is move forward, keep going, keep it on. [12:00] Michael Beck: I'm sorry, I'll be back. Yeah, I guess it'd be helpful, the RKO has given us the quote, regular updates, the percentages. Can we ask them for enough? We're gonna see one in a while from now, okay, and then it'll just give us a baseline if it's where we're at. That was pretty accurate last year, and then help us calculate. Okay, any other questions? [12:30] Susan Deane: And I believe we will adjourn. Goodness, at 5 26.