Portland Public Art Committee discusses Jewel Box deaccession, conservation needs

[0:00] Speaker A (unidentified): Four of us, so we're waiting, didn't make the notice. [0:24] Speaker B (unidentified): That's a Monday, right? [2:47] Speaker A (unidentified): so we're just waiting on a few more people no [2:51] Speaker C (unidentified): worries okay how are you my dear [2:57] Speaker D (unidentified): Yeah, good, a little busy, five dogs, grad school, yeah. Do all of them have homes? All the ones that are leaving have homes. We ended up keeping two, and then my in-laws kept one, and they live below me, so it's a, it's a brood pack. [3:32] Speaker C (unidentified): I'm glad they've all got homes. Yes. [3:42] Speaker A (unidentified): How's the baby? He's great. Perfect. No notes. He's a chill guy. Love it. Which he has to be because his sister is poopy bananas. Yeah. There was a water may break yesterday. So I got to solo parent both of them for the first time today. [5:02] Speaker E (unidentified): Yes, we do. [5:11] Speaker C (unidentified): Not have, so we can assess things, but not those. [5:16] Speaker B (unidentified): I'm looking at the code now. We did make some changes about that. Just check and see if that also. Okay, I know we don't put playing board school presentation. In case there's such a situation. [8:05] Speaker D (unidentified): Sean, you got my email, right? [8:09] Speaker C (unidentified): We're going to go ahead and start, and then just skip any voting items. I don't think we really have any other than voting on the minutes. We have to. [8:19] Speaker F (unidentified): We have a few voting items for public comment towards the end of the agenda, but most of the other items on the agenda are just for discussion. Session. So we may need to postpone the committee vote for items later in the meeting if we don't get the additional committee members to attend the meeting. [8:46] Speaker A (unidentified): Should we still present all those items? [8:50] Speaker F (unidentified): Yeah, that could be a good introduction. But we, yeah, I think we would want to just minimize any like recommendations. [9:16] Speaker A (unidentified): all right i'm going to call the meeting to order it's 4 0 8 p.m welcome everybody body. As we can start with the minutes of approval, but are we not going on that? [9:38] Speaker B (unidentified): There were minutes, they were attached to go next. Yeah, we can postpone that. Great. And next. [9:46] Speaker A (unidentified): We have staff communication. [9:49] Speaker F (unidentified): Yeah, so a couple of staff communications. The committee has a vacant seat, so anyone interested in applying for the open mini seat, if they're a Portland resident, can apply by August 30th, so that's just a free update, and attached in the as attachment, and B is the public art fund. I went ahead and provided the line items that reflect the annual plan within the budget so that we can begin to track any invoices that come in for those items. And then finally, encumbrances on new acquisitions of public art. One of the projects that has been privatized by Public Works is Bramhall Square. That project is likely to consolidate the bid this fall, and the goal is to award a contractor this spring. So the Bramhall Square project, the artwork, Chris Miller's work, we will begin to re-engage him. He is still under contract to do the fabrication of the Grand Hall Bears as well as installation. So that's something that will give a little bit more activity in the next couple months, next season. And then no updates on Congress Square. I guess the update is that staff continues to coordinate with potential contractors on the park project. The artwork is continued on the park project moving forward. [11:43] Speaker C (unidentified): Should we just reach out to Chris and let him know that it could be a ball spree? Just so he can keep that in his account? [11:54] Speaker F (unidentified): Yeah, we'll re-attribute the project to Chris. And yeah, do that following this meeting tomorrow. [12:07] Speaker E (unidentified): Yeah, square, what else needs to be done? And I know it's not, it's not finished, but I only see [12:14] Speaker B (unidentified): pieces that need breaking out of nowhere. Yeah, there's, and I'll help clarify, so there's always, there's two projects, they're separate. So the work that you're seeing right now is actually the intersection work that's being led by the Department of Public Works. So they're, they reconfigure the intersection and then they actually reconstructed the sidewalk thing right away. The second component is the park reconstruction. So that's actually Congress Fair Park itself. We've been leading that design is finished construction drawings are finished and we have perceived cit funding over several years start construction we went out to did we did not get any bidders so we are now actually able to directly contact different firms to see if anyone's interested we did have a couple of meetings recently we're looking for proposals in the next couple of weeks to see if we can get anybody fingers crossed to get somebody started where can we see that plan it's on the city's website we could share that around out. Okay, that was approved for 2020. Instruction drawings, you have to draw yourself, finished around 2021 design itself. [13:30] Speaker F (unidentified): Yeah, so looks like Jessica. Yes, on the meeting. We wanted to so we just started with staff communications but let's do the roll call to make it so because we have a forum for tonight's meeting so I'll do the roll call so Pat Sagara Sharon Denny here Ronnie Wilson Justin Levitt here Jessica Rodriguez here and we have Morgan Becker, Anna Burke, Phoebe Cole, Kelly Renko, and Sarah Tsevvye with Fasten. [14:23] Speaker A (unidentified): Okay. Shall we backtrack to the minutes? Yes. [14:29] Speaker F (unidentified): We're good. Go ahead. That sounds like a good idea. [14:34] Speaker A (unidentified): I hope everyone had a chance to review the minutes. Were there any questions? [14:40] Speaker F (unidentified): No. Go ahead. No questions. [14:57] Speaker B (unidentified): So just what I was reading the public, our committee rules, so the presence of the majority of the members of the committee shall constitute a quorum. So we had five out of 10, we have one vacancy, so that does not counter with that. So I'm sure your first council if you do have a form yeah great now we have a [15:20] Speaker C (unidentified): thought anyone's we motion [15:30] Speaker F (unidentified): something okay approval of the July minutes my show of hands right all approved there's not any other questions about I'm really [15:48] Speaker A (unidentified): excited to hear about the movement of Congress Hall and Congress Square, and then for the governance subcommittee, I did want to just quickly note, I'm sure that everyone maybe noticed, we did a little bit of a different format for our agenda this meeting, where all of our items are sort of grouped by the subcommittee that they are related to. Hopefully it's going to help streamline everything and we are going to have a meeting with the City Council on August 24th that's this Monday and I believe is it is it appropriate to say that the budget approval meeting well yeah the plan and budget approval so I'll be at that meeting to present our annual report and plan as well as the budget and to answer any questions with the help of everyone here in city staff and if you're available to come please come represent the public fair committee Yeah we can move on to acquisitions subcommittee I [16:58] Speaker B (unidentified): deeply follow this I thought we were working with 10 community members but we do have an open committee a soul is 11 they have a vacant seats so 10 5 is not actually a majority of special needs to still vote all right so I would recommend continuing the meeting without burning the items and before the sixth person joins, some people are expecting one more. All right. Yes. Without first ever going. Okay. [17:32] Speaker C (unidentified): I have not heard from Phoebe. [17:34] Speaker E (unidentified): I don't know if you received any report. [17:36] Speaker F (unidentified): Phoebe? Oh, regarding... [17:39] Speaker A (unidentified): For the acquisition of the meeting. [17:41] Speaker F (unidentified): She didn't provide any updates. [17:43] Speaker A (unidentified): I did have an update for you, Donnie. It's still on track, as far as we know, for installation in spring or summer of 2027. I did send a follow-up email. I have not yet heard back, but I will continue to provide updates on that. [18:09] Speaker C (unidentified): And then I did hear from Gabriel, and he met them at the site. With the engineers, in his original plan, he had hoped to use the pre-existing granite boulders in the seawall. They thought perhaps that wouldn't be the case, and we'd have to factor in pouring cement and some additional costs for all of that. But when he met with the engineers, it looks like they will be able to use the existing granite, which will be wonderful to reuse that one. They picked out one large piece to be based that will sink that down below the cross line, and then put two other smaller pieces of granite on top, and he's discussed with the engineers, he's working with city engineers on putting in the bolts to fix that. So everything is going according to plan. Everybody is really communicating and working well together and respecting each other's specific skills. So it's a really nice project so far. That's great. Move [19:31] Speaker A (unidentified): on, I think, to the collection management subcommittee. I'll see you Sharon. [19:39] Speaker C (unidentified): Okay, is attached the conservation assessment. So looking over that, which was prepared by Tucker Brook Conservation LLC, and he's pinpointed three pieces that are priority for conservation, and the three is mostly failing to because of the coating, but the fourth piece that he's identified is actually a health and safety concern, and that one is at the airport, it's one of the Langdell's sculptures, and it has a few cracks in it that need to be addressed, and he also found that the sculptures are very top-heavy, and it's easily accessible to children, and the floor cleaners, and everything hitting it, so he recommends that would be a priority. I was wondering, though, just things I wonder about, how long that sculpture has been there? Because I had read somewhere that those sculptures were meant to be outside and meant their deterioration was part of the process. So we brought a number of them inside to protect them. They weren't designed to last forever, so I was wondering how long it had actually been at the airport, and maybe consider moving it to a place where children can't climb on it and bring in something fresh to the airport since they're doing construction, but I don't know, I don't know how long it's been there. I can't say that I've ever noticed. [21:50] Speaker F (unidentified): Yes, it's located on the mezzanine level in the baggage claim area. So it doesn't have a prominent location. I so there was a huge collection of lightning pieces they were donated as part of a comprehensive gift in 2013. So the bulk of our lightning piece collections which were outside were located throughout the public facilities throughout the city shortly after the council approved accepting those gifts of art. I do see that particular acrobatic dog sculpture was relocated to the Portland Jet Board from the library back in 2027. I'm sorry, 2026. So there's been some movement of that piece, probably because of the potential hazards it has with tipping. So that's, Sharon, to answer some of your questions. It's been in the collection since 2013. [23:34] Speaker C (unidentified): Yeah. But it was just moved to the airport in 2020? Oh, in 2017. Okay. Well, it doesn't look like it would be much money to repair it, but he does talk about perhaps getting a new base, but it doesn't look like it's expensive to repair. Yes. [23:58] Speaker F (unidentified): If I can respond to that, so the cost of the base was not included in the conservation work, so that would be additional. And there's examples of other wooden bases that were created at the jet port for blindly pieces, and I can research what those calls back then, but we would have to account for inflation or if those wooden bases are still appropriate. [24:26] Speaker C (unidentified): Me. Does anybody that's seen the piece have any thoughts or even if you haven't seen the piece seen it stopped me, so what thoughts do you have? [24:40] Speaker A (unidentified): I think that since it was a gift from the Fuller Foundation to the city, I would prioritize preserving it. I think Langley is such an integral artist to Maine and what we think about when we think of a Maine artist. I know we have. But I would, I would be in favor of preserving it and keeping it inside even those pieces do Armand to sort of erase the elements on the Christian properties. These pieces weren't already with this in that site. I would prioritize their preservation over the conditions. [25:20] Speaker C (unidentified): I agree, I agree. I just wanted to bring up the discussion. So by the time next time when we vote, can we get a price on the base or the past basis, something to go on that we can add to that? Yeah, I can do. [25:45] Speaker F (unidentified): The research because I don't have it in front of me. Maybe I can make that information during the meeting, but if not, I'll follow up with what was said. [25:53] Speaker C (unidentified): On the base. And since this is under the amount and Tucker Brooke is the chosen group to work on that, which is how we came in contact with him in the first place. And we go ahead and talk with the Tucker Brooke about coming at your fairs. [26:16] Speaker A (unidentified): We found Tucker Brooke initially for a Langley fair. Yeah, so they are, they were recommended to be by the Langley property up there. Have any foundation. Anyway, yeah, so I would trust, I would trust their recommendations, in particular when it comes to our language. [26:41] Speaker C (unidentified): Anyone else have any thoughts? And they did regard the flaws and did a beautiful job on that. OK. And then the other ones, it looks like we need coatings. And we can't vote. So if everybody, before we next time, just take the time to look over the costs and see if we have any questions on those. [27:15] Speaker A (unidentified): And just start with where the highest priorities that are outlined with costs. So, not including a base, but with costs in this, I did figure it into our annual plan. So it's not, these costs are based, they don't include travel, hotel, or other things like that we're thinking of like basis. But just so everyone knows, they are currently in our budget and next meeting when we can vote, we'll be voting on if we want to move forward with the prioritization of sort of which ones are we going to tile first? [27:50] Speaker C (unidentified): And on the Union Station mural, it seems there's a leak, and we would have to work with the facilities department to figure out where the leak is. Dr. Brook is thinking some of the tiles may need to come down in order to explore where that leak is coming from. And then, Kevin, you might need to answer this, is there some questions on the future of that building? Where does that stand? [28:26] Speaker B (unidentified): The Parks, Recreation, and Facilities Department is doing an evaluation of the future of that building and what long-term maintenance costs are, dissipated fee, in addition to renovations for new buildings so that is something they're looking at the long term but it's not anything that's currently shared in terms of the study that was shot next year they are already looking at the long term future of the expert and that's the first part then and that's good information. [28:57] Speaker C (unidentified): Thank you and then how should we approach working with them to figure out the rate? [29:05] Speaker B (unidentified): I think at this point I think we would share the findings part of the conservation assessment and bring that forward to the Parks and Recreation Facilities Department to say this is what was identified. Now they may have already actually discussed something like that, but we do go out there making some repairs to the building. I'm not sure if that's directly relevant to this issue, but it may be. So I think what we would do is share the conservation assessment and just coordinate with the conservator and Parks and Rec. [29:34] Speaker C (unidentified): That sounds perfect. And then we can get the conservators to remove and preserve the basics. Yeah. That sounds great. [29:44] Speaker B (unidentified): I would recommend to the committee not that the committee's considering this. I wouldn't delight it in the sense that there's a long way to go in terms of future response, but it is important to delay and let the piece deteriorate over the long term. Yeah. Brilliant. And [30:01] Speaker C (unidentified): then there's a number of moderate priorities for everyone to go over. The one other interesting thing I saw is on the very first page where they suggest that we adopt some guidance in choosing the treatment of artworks. I wasn't sure what type of guidance we have in place, but he's listed some really good common sense kind of guidance that if we don't have anything, it would be nice for us to consider adopting just for the future and going forward. [30:44] Speaker E (unidentified): And that's on the stage of the... [30:46] Speaker C (unidentified): It's on the very first page of the Tucker Brook thing. Oh, okay. Yeah. Yeah, [31:04] Speaker A (unidentified): I'm not sure if we have it outlined in our current guidelines or bylaws, but I'd be interested in seeing that. Yeah, and if not, maybe that was an agenda item in a future meeting. [31:17] Speaker C (unidentified): Yeah, that sounds really good to me, and it does specify how you're going to pay for travel time and to make sure that people aren't actual conservators and members of the American Institute of Conservation. [31:39] Speaker F (unidentified): Yeah. I just wanted to bring up the public art guidelines just in reference to this topic. There is a section, maintenance policy section, that would probably be most appropriate to consider information about selection of a conservative story. So, yes, that would be to look at the language for that. [32:08] Speaker E (unidentified): Do you think there is such a person or firm or skin that can be available? [32:15] Speaker C (unidentified): Well, Tucker Brook is one, and then Kat and I compiled a list of, we chose Tucker Brook because they were sort of all-inclusive. And then a friend of Kat's that is at a museum in Philadelphia? [32:32] Speaker A (unidentified): The Association for Public Art in Philadelphia, which is in Longfaw. I reached out to them for conservation recommendations, and they sent us towards a database of conservators who do this specific type of work. We reached out to a few folks within that database. I remember that. Right. [33:00] Speaker C (unidentified): And then some of the people weren't ones to do an overall assessment on different things, but they worked on specific things, like maybe they worked on bronze or maybe they worked on stained glass. So a lot of these people, when we get to individual bids, we could go back to those people if the cost is going to be over a certain amount that we have to get open bids or free bids or whatever, following those guidelines, but if they're under a certain amount, like in the airport, the language state, that's under the 5,000, and we have used this company before and been very satisfied. So there's a history there. And there was one piece, and of course I can't find it now, but we had just paid in 2026 to put a coating on it, and it's already worn off. And I was thinking the coatings last for five or six years. Oh, here it is, the hiker was last treated in 2024, but then we might want to look into what kind of wax was used on that and be more aware of when somebody tells us they're going to make a wax application or this application to be more cognizant of what that means and what it's life spans for. And that's all I have. So let's all just be thinking of that. Go back and get some voting done in September. But I want to stay on top of it because it's going to be cold in a minute. So some of these things we won't be able to do. [35:04] Speaker A (unidentified): Does anyone else have any thoughts on the assessment? [35:09] Speaker E (unidentified): I was just wondering, since you said you were an inspector, what was the total? [35:15] Speaker C (unidentified): I know, I only totaled the highest prize for me. Oh, just highest prize. [35:19] Speaker A (unidentified): And honestly, I don't remember. But it is the line item that I put in our annual plan for conservation. And I believe I also added a contingency on it and also included GSA rates for locales for two to three days maintenance for each I don't know how long anyway so all that's to say I gave a rough estimate at the end of the day of what we thought it might got to the only thing that was not included in the annual report budget was jewel box for reasons that I would get to later in this meeting but we did withhold a certain amount of funds for what we may do with control bias. It's just not as recommended. Do we still need public comment? [36:18] Speaker B (unidentified): It's really up to the committee. You're welcome to take public comment tonight. If you're not going to vote, I would recommend you take public comment. So if I take it again, it's going to be all right to vote. [36:30] Speaker C (unidentified): Do we have members of the public? [36:33] Speaker F (unidentified): Yes, we have two members of the public present for tonight's meeting. So if anybody wishes to make a public comment, we would take those tonight. But if it's for a voting item for next month, we would take public comment again. Sounds good. Public comments were added to the city's agenda centers in advance of this meeting, just for your awareness. [37:02] Speaker A (unidentified): Yeah, I think Sharon and I, we want to honor the members of the public who did take the time to be here tonight. If you have anything that you'd like to comment on regarding this conservation assessment for the food use consideration in advance of our next one, you're welcome to do so now. We'll also take public comment next month. Yeah, [37:23] Speaker F (unidentified): so at this time, we can take a public comment for any individual who's online that wishes to share their feedback related to the conservation assessment. I would request that you utilize the Raise Hand tool. It's located at the bottom of the Zoom platform, and that holds your comments in three minutes. Are there any members of the public online that wish to provide a public comment to the committee at this time? Okay, seeing none, we'll close public comment. We will have public comment at the next meeting for the voting items related to the conservation priorities and the Jewel Box deaccession. I'm [38:26] Speaker A (unidentified): going with the Disgusting Jewel Box. So in everyone's packet, we have for everyone's consideration, the Jewel box plus shelter via accession aid. In particular, I drafted a letter that is included in our packet. This is from an outcome of the collection staff committee where we considered how best to move forward with the jewel box. We have received numerous public comments regarding it and also been discussing this piece for many meetings for many years now. There is an ongoing budgetary impact of the toolbox on our committee. Its maintenance costs are far in excess of any other piece within our collection and those maintenance costs continue to increase and grow. The long-term remediation of the work has significant budgetary impacts in addition to its posing a safety hazard currently. The construction of the piece means that people cannot immediately see inside as to what might be going on. And it is detrimental currently from a public safety aspect. The committee considered if we could potentially relocate this bus shelter to another location where perhaps these issues would not be present, and we could remedy some of the other conservation issues with the piece. However, at the we felt that moving the piece would actually create more of a continue the same issues that we currently see, because we're not significantly altering the actual construction of the piece wearing the visibility, the low visibility of what is going on in the bosch knocker would continue to potentially foster safety concerns as well as We did not want to simply move the problem from where it is to a new location. So due to those ongoing concerns, the collection subcommittee felt that deaccessioning of the jewel box would be in this committee's interest to vote to bring it to city council. It would be within, if we were to vote to deaccession this piece, then it would go to city council for their final consideration. There are plans outlined in our guidelines for how to responsibly handle the accession aid. The artists are aware of some of the issues we've encountered with these, and we would vote to work with them to either be free home for today or potentially be accession to another government. You can you can view all of those remedying solutions within our guidelines. We are not going to vote on this tonight, but I would like to hear if there's any public comment about this issue, and I would also want to hear a response. [41:40] Speaker F (unidentified): Jessica, do you have anything to share before we take public comment? Doesn't seem like it. No. Okay. So, do you have a question? [41:56] Speaker E (unidentified): Do you have a question that actually does not include the option of relocating? [42:02] Speaker A (unidentified): So we explored the option of relocating, and what the collections some committees recommending committee vote and considering is just this deaccession, because relocating is not going to solve the ongoing conservation issues, and it's just the same [42:17] Speaker E (unidentified): but does deaccessioning mean that we are done with it we don't have anything to do with that [42:24] Speaker B (unidentified): After it's rebuilt, so one of the items that we're still working through is just the way the guidelines are written out is that if the council will disappoint those decide to come up with our reflection, which is kind of a series of questions people ask, so we have to offer the artists the opportunity to see if they want to salvage any of that, and I think that is an opportunity where we would probably want to have some dialogue and they need to say perhaps the artist wants to salvage an aspect of It one thing that we've been trying to get some false estimates from is there will probably be a difference between just flat out demolishing the piece from reading it versus deconstructing it into salvage pieces, so there may be some aspects that we have to return back to discuss based off of that process, but we have to wait to see some of this committee lands and also where the city council would land that in detail, so I can't say it's a thing right, it will be ideally it is once the pieces Actually went through then you're never welcome, I would say there was some discussion of the importance of the site or a public artwork [43:36] Speaker A (unidentified): And we did discuss that if we are able to decommission this piece, we would want to think such an excuse. We would want to think about what would make sense there. It is a transit, it is an important part of our everyday life here in Portland, and it should have an artwork that reflects and reflects that aspect of our city, but also an artwork that is safe. So it's not that we would simply say that there is no art there. It's something that we would want to continually re-examined, but the first step here is to determine relocating for the accessioning in the flesh of the stone committee as well [44:24] Speaker B (unidentified): I would add as you sufficient you know basketball, so as you get ready for your next year's annual plan, that's probably a good conversation for the petitioner to put it at the annual times for 12 months or maybe it's a future year, that's how we start talking about today, we want to start out leading the coordinating process, as you may recall metro came the last meeting may have certainly indicated to a willingness of understanding that arts building point, so we were obviously very supportive of The square method, I think there's general, there's general support and recognition that the shelter cleaning out with its life, it's had a successful run. But, you know, I think, as our transit systems are evolving as well, that's being looked at as a less rapid transit corridor. And looking at the modernization of transit stops is actually occurring separately in this process. So it's obviously struggling with some of the issues. But we do think there's the need to show with different types of brush shelters and the last thing I'll add about this but I think had summarized it really well but also this piece specifically was rfp constructed around monument square but also the previous bus shelter that stood in application so it was actually held on top of the previous bus shelter and there are really significant structural elements that go into the ground there that really make this kind of site specific and probably Make it even more religious forecalls challenge actually a little bit it is the foundations of the system that was struck with us was very serious and [46:09] Speaker C (unidentified): We did talk with the gentleman in that room it was their executive director and about maybe getting having a conversation with them about some things that they have seen work well for attaching public art with the shelter itself does not have to be public art. It can be, but maybe you want to attach something. Just give us some points on safety concerns, things to look out for, you know, like the height that you can see underneath and just some different guidelines like that to help guide our process. [46:56] Speaker F (unidentified): At this point, she can take on the public. At this point, we can take public comment on Joe Block's deaccession agenda item. If there's any member of the public online that would just like to comment, please use the raise hand feature. Let me hear comments in three minutes. Okay, Christian, I'm going to allow you to talk. [47:25] Public commenter: Hi, are you there? Yeah. Hi. Can you hear me? Yeah. Hey, first of all, I just want to thank you for allowing me to speak. I did send an email earlier today as well. I'm a resident at 15 Brown Street. Our window looks out right on Congress. And so I just want to thank everybody for their work. I'm an artist, too. I feel like that's important to say. So to be a citizen that suggests that we remove public art pains me. But I will just say that what we keep referring to as the bus shelter is not really a bus shelter anymore. It's very rare that actual citizens, and you guys have probably heard this a hundred times, but that actual citizens get to use it just because of the issues that we're having currently with drug use in the area and the unhoused. And I'm very empathetic to those issues that we're facing. But time and time and time again, we've had to call 911 as residents of this block for something happening in the bus shelter because it is secluded and can't be, you know, isn't very clear and you can't see in. We're talking overdoses, an assault once that we saw. So it's just sort of unfortunately become a spot for that. So I just thought maybe you'd want to hear from a resident that lives on that block. Thank you, Christian. Any [49:13] Speaker F (unidentified): other comments? Are there any other comments from individuals online? Okay, with that, we can close with a public comment. [49:31] Speaker A (unidentified): I appreciate everyone's thoughts on this issue and the importance of building an SDG. [49:49] Speaker F (unidentified): We're in business for the election management [50:08] Speaker A (unidentified): Justin 's not here or communication stuff any I have not heard a report so we'll check in after our meeting and we'll [50:27] Speaker C (unidentified): review. And Shawn was going to reach out to Justin and perhaps get together the people that handle the media from the Planning Department so we'd all have the same information and be on [50:44] Speaker F (unidentified): the same yeah just with the transition of roles from Stephanie to Justin just making sure that everyone's in contact with one another if individuals have to reach out right and have [51:01] Speaker C (unidentified): access to the same information [51:07] Speaker A (unidentified): So anyone have any other communication thoughts that [51:13] Speaker E (unidentified): I don't know if this comes under that thing, but I was curious about planning for the Arts and Culture Summit. Is that something that would be considered communications? [51:26] Speaker A (unidentified): It would be there? Yeah, good. [51:28] Speaker C (unidentified): Or it could come under other community business, which is that. Right. So, okay. [51:34] Speaker E (unidentified): You're good. Keep going. I just was curious what we've heard from Dinah. I did hear that you're going to be doing an opera, oh, you'll be on a panel, and that she was interested in doing a table explaining what we do here, and it's next month, so if we are going to do that, we have to do something, and what do you all think about it? [52:08] Speaker A (unidentified): It's difficult for me because it's happening at my workplace during my day so I don't think I will be able to table here but if anyone else is interested in table came and then [52:18] Speaker C (unidentified): I'm on another page [52:19] Speaker E (unidentified): I could do it, but I just would love to talk with someone else about what kinds [52:26] Speaker A (unidentified): of things we'd like to [52:28] Speaker E (unidentified): have there or present to people. [52:30] Speaker C (unidentified): I know she did say she wanted something about the new. We're not putting out photos yet, but we could have a map of what the park's going to be, and we will have a sculpture. I don't know how—do we have any handout things? [52:58] Speaker F (unidentified): We're going to do the— We currently don't have any handouts in the park. [53:06] Speaker C (unidentified): Of the collection. Oh, sorry. [53:10] Speaker F (unidentified): Most of those resources are digital. So at the moment we don't have a current handout for the collection. [53:22] Speaker A (unidentified): Without a current handout, I don't know how I would really feel about tabling. It would be better if we had a brochure, but we don't have enough funding to do it. [53:32] Speaker C (unidentified): And we want it to look nice. So if you're going to be working on the committee, I'm going to be on the panel, and you're going to be on the panel, we'll consider ourselves well represented. [53:44] Speaker B (unidentified): It might be worth us in the future for next year's, better understanding the plan or rollout, help we have for them if there are opportunities to say like that's like staff would be happy to support the committee you want to also participate we can do that together i 'd like to better understand perhaps maybe from the organizers we're going to look at more types of tables we could not support the other pamphlets but as you mentioned you're on you get close to it i mean it's less on the bed but I think in the future staff would definitely be happy to allocate resources to help that. [54:23] Speaker E (unidentified): So I will reach back out to Diana and stuff like that. [54:27] Speaker C (unidentified): We don't have anything to take home. I mean, well, we can keep approaching you. Reach your way, you know. Just say, who would be interested in doing it next? So we have more time to prepare and make her look good. Right. I know this. [54:47] Speaker E (unidentified): But she's really interested in having a few photos of these different things, especially, you know, Barbara. But they don't have it. They can't have it. Okay. That's what I'm just saying. [55:02] Speaker A (unidentified): One thing that doesn't concern me, though, is that it would be nice to have these things on hand for opportunities like this in the future. Yeah. So not that we should rush for this, but I would like to put it on our communications subcommittee's radar that we would like to produce a brochure, and perhaps on some of these sub-radar that we would like to produce a brochure. And I can talk more with our communications subcommittee about what that could look like. I think we're just simply informing about our mission and our collection and what we do. And I also think a tablecloth for these types of things would be nice. [55:36] Speaker C (unidentified): Oh, yes, a tablecloth. [55:39] Speaker A (unidentified): If we just had a table of thought and a spread of brochures, we could easily we should be doing that. [55:48] Speaker C (unidentified): In the sun, in the nasal. In the lab. [55:54] Speaker A (unidentified): We were just discussing our presence at the Exoculture Summit. It doesn't seem like I feel like we feel we would be able to get something together in time for it. It's it's on the 22nd September 22nd but we were talking about how we should have a brochure that talks about what the committee does and a little bit about our collection in general and we don't want to rush to get that ready for the 22nd of this past but I think that in the future it would be great if we could make something get something out to the committee as part of communication city staff can help with that but if you want to connect we can just give a broad outline on what we want Justin yeah and then we work with city staff to make that a reality [56:45] Speaker E (unidentified): Yeah and I know that we have all the collection online but something we wanted to they were a theater visitor and for local people who haven't paid as much attention to the some sort of brochure that tells you these are our, this is our collection of them, this is where you can go see it, I think that would be fun. Because nobody's going to really carry around a computer when they're doing a little day of looking at art. I think the brochure would be really good. [57:20] Speaker A (unidentified): Yeah, just a map. That. That would be but yeah, Justin, maybe we can get together even just via email, make some bullet points of like what would be ideal and then bring that back to the committee. But as to the city staff, and I was also saying, I think we should have a tip off on hand so that when they do come up in the future, if we want to table we are able to do [57:48] Speaker E (unidentified): So and cool yeah sounds good [57:53] Speaker A (unidentified): Do you have any other communications updates [57:57] Speaker D (unidentified): I just I was gonna get an invite I think from the person who was running it before but I just haven't got any social media invites yet from them so I do think she sent that a couple times I was copied in and then Sean I mean I was talked to about it but I did not get like the platform specific invites yeah like within the platform itself so if we can reach back out to her [58:29] Speaker C (unidentified): Yeah I'm sorry Justin sorry okay [58:36] Speaker A (unidentified): We will follow up and make sure you get those right. Any other communications? Discussion? I have none. We can move on to any other business. All right. I think we can adjourn our meeting. Amazing. Look at this. 4.58 p.m.