Ogunquit Parks and Rec Committee reviews budget, beach concert plans

[0:15] Rick Stewart: Okay, we're live. Okay, welcome everybody to the Concord Parks and Recreation meeting on October 14th here at the Danaway Center. One of the first things we do every meeting is have a roll call. We'd like to do the roll call right now, and we have Michelle, Rick Stewart it. We have Bill Morett and Jennifer Lua on Zoom. Is Amanda out there too? Amanda Missouri? I'm not sure. Amanda Missouri is a new member of our group. She's been added just recently. She was supposed to be here today. She reached out to me yesterday and had some problems with a virus or something like that, something going around. But she may be, but she may be try to look at our meeting on Zoom. Okay, great, all right. So the very first thing of the agenda is looking at get the approval of the minutes for September 9th. Now the September 9th meeting, we had the select board liaison talked about the up and coming this year, looking at the town committee and policies that we're going to be talking about today with the comprehensive plan discussion, and that was his discussion with us. Everything went, it's going well with the we talked about rafting of the river, Bo Dalio, that was good, plania. I think we're going to have a recap today, but we talked about it was, we were just, this meeting was held just before the September 11th date that we had the plane here, a new business. We talked about Acumenicus Park. What's going on over there is there's a proposed $100,000 warrant article number four that will be voted on in November by the Aconquist Town citizens. So that's out there. And pretty much that concluded the meeting. Can anybody, can somebody make a motion to approve these minutes? Make a motion to approve the minutes. [2:29] Speaker B (unidentified): Okay, hey. [2:35] Jen: Bob, can I ask you a question? Yes, who, I don't recall voting on that Agamenicus Park putting that up for, and I'm not opposed to it, I'm just, I don't remember voting to put that [2:48] Rick Stewart: out for a warrant or anything. No, I just brought it, just the citizens, that wasn't something that we did. It's just that they were here and we had that, we talked about it, and the, so I just want people to be aware of on the committee that there was something done by the citizens of town, both the tennis and the pickleball people, they call them that's terrible way to say, to pickleball people, but basically the both groups got together and the town was, well, it's going to give fifty thousand dollars to Start up the, you know, getting the repairs done to Acumenicus Park, you know, they say pick tennis court number three, and but then the Marginal and Away Committee, that's a preservation committee, they came forward with the proposal that they would like to be able to spend 150,000 on upgrading the museum, which they want to, and the town had a 50,000 number in the, and their proposal to add to go forward at the town meeting, so we were going to do 50 and 50, so the town decided just take the other 50. From the museum and put it in with the, into the article number four, which was a hundred thousand dollars for the pickleball courts and everything else, so that's where it stands, okay, Jen. [Speaker D (unidentified): Okay, yeah, that's.] Good, I just didn't, I didn't remember voting on it. Oh well, we just, we just, it was just in the minutes that we discussed, it was more, that's pretty much all, it all right, so the plenty, the Plain Air recap, Jen, could you give us a recap on that big day? There was a wonderful weather, and everybody had a great time. I can. The crowds were enormous. [4:46] Jen: Crowds were enormous. We ended up with about 120 artists. We had about 140 pay, but with some no-shows and some that canceled. You know, we ended up with about 120 and maybe 100, I guess 122, but everything was good, and everybody's been paid. I talked to Mandy, everybody's, all the artists have been paid, so that's good. I think we have one outstanding bill for graphics, that's all, and we had record crowds. I'd say every year just seems to get bigger. Really appreciate everyone's help from Parks and Rec, it, everyone did a great job. It takes, it's a lot of work. We really appreciate everything everyone does, oh. [Rick Stewart: Great, a.] Lot of artwork sold too, more than ever, really a ton sold, that's fantastic news, Jen. Yeah, that's great, they were, artists were very happy. [5:56] Rick Stewart: I do agree with you being down there that day with all the programs from having, you know, So Bo Dalio playing in the park and having Lisa Mills playing on the platform was wonderful background music. And the judges did a great job judging, and the number of people that attended was unbelievable. And it just shone just a bright spot on the quality of the Parks and Recreation Committee, what they do for the town of Agunquit. And a lot of our citizens were there and they see what we're doing. So thank you very, much, Jen, for just doing a wonderful job and kudos to Amy too. [6:42] Jen: My pleasure. It took a lot of Parks and Rec people and a lot of volunteers. We couldn't do it without everybody. Okay. [6:51] Rick Stewart: All right. The next thing on the agenda is the Concord Fest update. Do we have anything on that? Yeah. Okay, good. [7:00] Amy: There's going to, there is going to be a parade. Oh yeah, great for you. Okay, because Billy's the owner of Billy's or the manager of Billy's, I'm not quite sure who Amy talked to, is going to allow them to use their valet parking area before the restaurant opens. Okay, so there will be the parade, which will start at 10 30, I believe. I believe so, yep. So the parade is starting at 10 30. Immediately following the parade, there will be trick-or-treating in Perkins Cove, and then after the trick-or-treating we're starting at 11, maybe even while some kids are still trick-or-treating. Rick and I will be across the bridge with a bunch of volunteers leading the rock painting. So Amy was able to secure a donation of rocks, which is amazing. Yeah, that was a big question. [7:54] Rick Stewart: Yeah, without them, obviously the event wouldn't happen. I'm glad you get that in. Yeah, that's a [8:00] Amy: big thing for the kids. Yeah, they love it, they love it. Any, anytime, you know, give them a paintbrush and something, they just love doing that. So it should be good. So I've got, Amy's got three volunteers. Rick put a notice on Facebook for me. Is that a friend of yours, or is that someone who responded to the random? Yep. So we should be, we should be in good [8:25] Rick Stewart: shape. That's a fun event. Excellent. That is a fun day for everybody. Yeah, good. Well, the kids dressed up, and you're gonna wear a costume again? Oh yeah. Good boy. I think, are you always this? I'm always looking forward to someday getting back to the Wells High School marching band. We had them one year, you know, the very, I think when the, and they got all dressed up and in their outfits, you know, for, Halloween, and they came marching down into the cove, and it was quite a sight to see. They have a band competition that day. Yeah, did they? Oh yeah, they always, that's what they have now. But yeah, that one day we had them was just, was just spectacular. As far as the, like it's like 300, like 300 kids walking behind the band, and it was like, oh my goodness, I wish I had a video of it. Was so, it was so wonderful. So, all right. Great. Thanks. All right. Christmas by the sea. Any,, that's the next update. Is there anything? Oh, and, they come confess. What, is the date for that? [9:25] Amy: Just so that people, next Saturday, which is, [9:29] Rick Stewart: let me give you the actual number, the 24th. Okay. 10, 24. Okay. And then Christmas by the sea update is who's handling that. [9:39] Jen: Dad, that is me doing that, right, this year? Yep, I'm doing it. It's going to be that Friday night. I don't think Amy's in town. I'm at my dad's. I'm trying to tell you the date. I think it's the [9:50] Amy: 11th. Good. Hang on, hang on. [9:56] Jen: I believe it's the Friday night of a Gunkwood Fest. I believe it's the 11th. I'm sorry, I'm at my dad's, I don't have my calendar. Are you there today? Okay, I'm sorry. Yeah, that's right, it's the 11th, it's the 11th. Yeah, and we are, we're not going to do the ornament making, the ornaments this year, but we are still going to have Santa. I've got the Santa lined up, order the cookies, and we've got a lot of leftover hot cocoa and cups, and we'll be in good shape. Got the bands lined up, and it's going to be from 5 to 6:30. [10:38] Rick Stewart: Okay, great, so that's, so let the public know that on 12/11 Cockpit Fest is going to be held for all the time, but in the Cove we're going to have the Park and Recreation having a Santa Claus, and we're going to have cookies and hot chocolate, and then and we have, we're going to have music there, and it'll go from 5 to 6:30, right? And we do it in conjunction with the Rotary, you know, Rotary provides the s'mores, and the Rotary Club will be working with the Parks and Recreation on this, on this agenda, so it's worked out real well over the years, and so I think we'll, we'll have a good time. Okay, so it's Friday night, it's Friday night, Saturday [11:18] Jen: Friday night, yep. Just want to make sure I have it in my calendar. Yes, I could use all the help we could get if anybody's able to volunteer. Okay, I should be around, Jen. Okay, good. You know, just doing hot cocoa, cookies, flagging Santa down, all that good stuff. Yep, yeah, anyways. [11:39] Rick Stewart: All right, thank you very much. On the Christmas by the Sea Ecumenicus Park update, this Bill, you have anything [11:45] Speaker F (unidentified): to say about what's going on over Ecumenicus Park? No, the vote, I mean, the vote's coming up, I mean, [11:51] Speaker B (unidentified): I guess that's the big news, right? I mean, the back two courts are in decent shape, the two tennis courts are being used, I mean, just that, you know, just the refurbishing, we'll see what happens, right? I mean, hopefully, we'll go through. I think a lot of people will be happy. It's a lot of people talking about it, that's for sure. Yeah, okay. [12:15] Rick Stewart: Well that sounds good. I so I think the people who are unfamiliar what's going on there's going to be a vote in November and the one on the on that vote would be an article for a warrant for and it's going to be for $100,000 that's going to be utilized for upgrading the pickleball and tennis courts at an academicus Park. So just there's a lot of literature going around please review it and that's all I'm going to say thank you very much. Thanks a lot Bill. Yeah no problem. Yeah all right so the next thing I want to talk about is the comprehensive plan and we have here very fortunately we have Heathlet and he's going to help us with this comprehensive plan please right just to kind of give you a quick update we parks and recreation we're all non-employees of the town and we do an awful lot of work to make things well done in the town but the town is also trying to put together a plan that everybody is working together and everybody knows what I think everybody else is doing and I'm not sure that I'm not I'm not that familiar with the comprehensive plan I know Michelle worked on it with the bike the bicycle yeah but none of us none of us in park recreation I don't think was involved with that process [13:48] Amy: I know I wasn't but see I'm only here that I believe met with every single the comprehensive plan committee yeah met with every committee so I'm sure that we participated in some form or fashion I know it wasn't me yeah I don't know if it was I don't know if it was Amy or [14:11] Rick Stewart: maybe okay Amy's unavailable today I know that yeah she's out of town yeah because Mark McLeod [14:16] Amy: was involved in the comprehensive plan and he's the one that came to at least the bike ped committee talking about it because we edited we helped edit how that was written [14:29] Rick Stewart: in the in the plan but I think the way the plan is the towns asked the school the select board as approved a process that is not going forward and the town is asking us as a committee to give something in writing not a major thing but something simple in writing and that's what I'm trying to get done today if it's possible all right Abby and that so can you help us on that [14:58] Heath Follett: Okay Heath Follett, select board member and liaison to this committee. The select board wants to improve communication overall, and throughout the years many different things have been tried. Certainly my role as liaison is one of those aspects of really trying to ensure that whatever is happening here gets translated back to the select board members, and if there's something at the select board meeting that impacts your committee or that the select board does, then obviously my role is to also communicate that back to you. Right, so actually part of the document that the select board has drafted is a little bit more clarity around the liaison role of the select board member. In addition, the select board, so we have the comprehensive plan, that's something that was worked on for multiple years by the comprehensive plan committee, and as just discussed there were many meetings over those years. Some were just the comprehensive plan meetings, sometimes they came to committees, sometimes committees came to them, and then there were also just public information sessions that happened throughout the couple of years prior to the comprehensive plan being approved by the voters. This is our plan for the next 5, 10 years and beyond, and that's what all of us should be working towards, and so part of it is to highlight what are the things that the select board believes are the responsibility of the Parks and Rec committee. And then the select board sets priorities every year. Those may be aligned with the comprehensive plan. It might be something new that's come up, whether it's something that one of us ran on to be elected, or whether it's something that we're hearing from voters and taxpayers and visitors, et cetera, that we feel like should be important, and the select board has about 20 priorities for this coming year. In addition, you all as a committee have your priorities and things that you work on. Some things you work on yearly, some things are maybe a new initiative or something new or something different That you want to try, and so what we're trying to do is improve that communication back and forth. So we are asking in our draft proposal, and it's still a draft, has not been voted on by the select board, what we're asking is for you all to come up with a plan for your year and what are your priorities. And we're suggesting, I think in the document, three to five priorities. We don't want it to be something that is overly cumbersome for committees. We've identified in the draft document the things that we believe in the comprehensive plan pertain to you all to help facilitate that back and forth. And then we'd like to hear what are your top three things that you really want to accomplish this year and that you want to make sure the select board's in the know. The select board wants to be in the know. And that's sort of the first step in what we're proposing the communication looks like at the start of the fall. That in the fall, this would be after the select board sets its priorities, then committees would then set your priorities based off of what you're hearing from the select board, what you're hearing from the comprehensive plan, and what you all bring to the table. And that you would then, that document that you all draft would get presented to the select board. There would be a feedback loop so that, you know, if there's something that, if the select board feels like, whoa, Parks and Rec is going way off course, we don't want you to be focusing in on that priority. We really want you to be focusing in on this priority, then we can provide that feedback to you so that you're not six months later coming to the select board for something and you find out the select board is not in favor of something you've worked on for six months. That would not feel good for anyone. At the same time, it might just be small little tweaks or, hey, we think this is great, and that you actually know up front that you have the backing of the select board on your priorities. So that as you move forward in your work for the next six months, a year, two years, that you feel that you can feel confident the select board has your back as you move forward with your work. At the end of the year, the proposal is that you all would evaluate. How did you do? You know, what did you accomplish in your three to five major priorities? And what is the work to continue? The select board is very interesting. We have a large number of committees for a small town. It's not to say any of us want committees to go away, but the select board does have an obligation to evaluate, at least on a regular basis, yearly, as to, hey, are these the committees that we need moving forward? And your feedback is important and critical to that. Personally, I don't see parks and rec going away, but in fact, I think your role becomes bigger as we've talked about with the community center being done or near done, as to we want to bring programming in here and the town's doing things, and we'd love this committee to weigh in on what you all think should be happening here as far as activities for the community, etc., et cetera. So overall, the proposal that the select board has put together is one of improved communication and some formal systems for communication to go back and forth between this committee and the select board and vice versa. We're looking for feedback at this point on that process. If you want to start the process, Bob, by all means, but that's not what we're asking today. Today we're asking for you all to weigh in on what we're proposing and give us feedback. What do you like about what we're proposing? What don't you like about what we're proposing? Are there any tweaks or changes that you would recommend that the select board consider before we finalize this policy? Every committee has been asked to weigh in on the draft, and every committee has been asked to provide feedback to the select board. I anticipate probably not this month because committees are still meeting and talking, but probably in November this will go back on the select board meeting agenda for further discussion, further input, further changes, and then probably several meetings down the road an actual vote on an actual policy. But that's, we're several months away in my opinion. We're several months away from that. I think October, maybe even November is when we're going to get feedback from committees. We may start to talk about it in November and maybe look to finalize something either in December or early January. So that's our hope. [22:22] Rick Stewart: I have a couple of questions. Are you major priorities for us? Pretty much for this year, pretty much all of our programs are done within reason. And we have like a carpet fest and Christmas by the sea. But basically, they're not done yet. But the people and everything's been organized and it's just going to happen. And after that, we have something in next May. And that'll be the conclusion. So what we're looking to do this year is pretty much all set. But we'd like to see upgrades to Acumenicus Park. I think that's something that we looked at seriously about four or five years ago. We had plans made up, but our plans were probably approaching anywhere between $1 and $2 million. And at that time, we were talking about the town hall, done away improvements, looking at the cove, as far as the upgrades down the cove. So we didn't push it. You know, we didn't go forward and try to, you know, make everybody uncomfortable by us wanting to have something down at Ecumenicus Park, where this was more important. That's how we felt. The Dunaway Center, since we're not employees of the town, I know this week, next week, or last week, we're starting to do, like, line dancing in here. We're starting to do Mahjong. My wife was even here yesterday. Had a great time. She really had a wonderful time yesterday. There was 10 women here yesterday playing mahjong, and they just all bonded, and they had a wonderful, day. It's a great,. Who ran that? Some woman named Amy. I'm not sure who she is, but again, she's not an employee of the town either. I think it was Amy, and we have Amanda. A citizen reached out. Reserved the room. Some of you just stepped in, but I think a lot of it has to do with Eileen over there. She instigates certain things, and that's one of the things she, I think, got started, and also the line dancing. So those are some of the things, but that's not like on our – are we focused on the Dunaway Center? Do you think that's something that we can get into? I know we haven't. I want to talk about it now. I don't want to do this quick, but I want to do it. I want to be out there and let the public know we're talking about certain things. [24:53] Heath Follett: If Agamemnon-Texas Park is something that you all believe is a priority for you, and not just, you don't have to think just this year, right? You can think about the next couple of years. Certainly the select board has actually said town beautification and improvements to our parks is a select board priority, and I think you'll find that in the comprehensive plan as well. So if that is something that you all would like to work on, absolutely put that forward. As far as the Dunaway community center, the select board is asking this committee to start thinking about this space and to start thinking about how we could utilize it best, what are the types of programming that we might do. Whether you all sponsor the programming or whether or not you propose that the town do something around the programming, we're looking to this committee. There's other committees as well, right, performing arts uses this space, and so we're looking, this is one of the committees we're asking you all to weigh in on what should we do now that this space is built out. We also have an empty space downstairs. There was conversations about what we might need for resources to finish that space. But at the same time, what do we want to do down there impacts how we might finish that space. So we are 100% asking this committee to weigh in. I will say to your point, Bob, yes, we don't have a town, we don't have town employees dedicated to programming here. Eileen has been very generous with helping to coordinate some of the things that have been proposed, and she's, she and Matt have come to the select board asking that it be town sanctioned and in town approved moving forward, and so like the line dancing and the mahjong and the reading club and those types of things. In addition to that, you know, I think many of us hope that maybe down the road we may have a Parks and Rec director, which wouldn't only help your work, right, but also somebody who might help and oversee what happens here. There is a little bit of money left, I think just over a hundred thousand for this building, so that's something else that the select board is going to be weighing in on as to what to do with that 100,000, with Matt and the town moving forward. There's talk of improving the lighting system for performing arts and some other things. I've heard a lot of, you know, many people think we should have a kitchen here. Many people, you know, is it a gym? Is it simulated golf? You know, 101 things under the sun that we may want or have moving forward, and that's something we're asking you all to weigh in on. [27:57] Rick Stewart: When you do things at the Dunaway Center, is it only for the residents of Agankwit to use? Can you have people from, like, let's say we do Mahjong and 30 people show up and maybe 10 of them are from our community and the other 20 are from surrounding communities. Is that something that's okay? I don't know. I'm asking the question. I'm unsure of that. [28:22] Heath Follett: Yeah, I don't think anything has to be specific to only Agunquit residents or voters, etc. It's a community center. So we, yes, we're the town of Agunquit, but I think we also see ourselves as partners in a much larger community, right? Like they talked about this with the tennis courts and the pickleball courts. [28:42] Amy: Oh, yeah, because people from Wells and York come to Edmonton all the time. [28:46] Rick Stewart: This facility here is kind of just our town. I'm making sure that's all before we go forward. [28:55] Heath Follett: Maybe things that come up down the road, whether or not if somebody from Wells wanted to participate in something, what that process looks like, et cetera. When something is town sanctioned, the select board has approved it. The town managers working on it, then it is, the event can be free and open to all. When something is more of a private event, people can rent this space to do meetings, to do host birthday parties and whatever else they may want to host, their own private dance or whatever. There is a small fee for residents to rent out the space, and I think you have to prove insurance. So that's the difference of when it's town-sanctioned versus when it's not. [29:48] Rick Stewart: So things like, for us, we're interested in the upgrades to Ecumenicus Park. The Dunaway Center, I think I'm happy to hear that, we have the opportunity to do something here. And same thing with, I'm thinking about the playground. Ground, but if we have like a basketball tournament or something like that for kids in town, set some type of programs up for basketball, I mean, it's right here, you know, not pickleball is up at the other end of town, but right here in the center, the court's right there. I'm thinking that would be a lot of fun for some of the kids. They have real basketball out there as opposed to just pick up, you know, have it organized nice. [30:30] Heath Follett: Bob, I'm going to step away to let you all talk in particularly about the document that the draft document that the select board has put together. I do, at the last meeting, there was a question about in the coming year, whether or not, I think you all may be interested in doing a couple concerts down at the beach. Maybe I heard like maybe once a month for over the summer months. I spoke with Matt. From his perspective, he has no concerns about us doing that moving forward. We did speak about the platform for the band or whoever would be playing, and both Matt and I would prefer that we look at something, yes it'll, there'll be a cost to it, but look at something that's more some sort of staging, whether DPW builds it or whether it's a some sort of portable staging that can be set up and taken down rather than just plywood would be our preference from a safety perspective, etc. For everyone involved, that would be the only thing, and I'm in agreement with Matt that we should have something a little bit more sturdy than just throwing a couple sheets of plywood down. Would the town put the money up for the stage? Well, obviously that's the next question is where does the money come from. So those, so those would be the things to research over the winter and figure out and whether it's something that gets put in next year's budget and work with the town manager on where that might be, whether it's in your budget, whether it's a special line item budget, or whether it ends up being in one of the department budgets. [32:09] Rick Stewart: That may even give us an opportunity to ask people to make a specific donation for building a stage or something like that. Who knows? But we haven't, but we're not going to get this done for this coming year or coming because we're talking about next June, July. We're not going to have the resources for anybody to do anything [32:30] Amy: before that. 's not necessarily true. Yeah, are you gonna do, we've got the enterprise. I would not [32:35] Heath Follett: make that assumption. I think, yeah, that's not necessarily, I think, I think find out, you know, whether it's working with DPW to that they build something or whether it's something that we would buy. Once we know the cost, then I think there can be an analysis of where that money may come from. If there's money available in any budget this year, that would be up to the town manager, depending on the cost, right? I don't know if it's $1,000 or $20,000. But if it's a bigger cost that can't be in this year's budget, then it certainly could be put into next year's budget. So right now, first of all, do [33:23] Speaker F (unidentified): you want us to get in touch with DPW? Because the manager likes to have us go through him to go, you know, to talk to, so any committee is welcome [33:35] Heath Follett: to work with the department. All we ask is that you, whether it's me or that you have a conversation with Matt first. And I think that the next step would be if you all want to move forward with something around staging is to have a conversation with Matt, and then Matt can direct you as to what, how he sees the best approach, whether that's working with DPW or a different [34:01] Speaker F (unidentified): direction. Right now, you know, they did a concert, you know, on the raft right on the corner of the, in the beach, right in the sand. So with something gone, it was a small band. Is that allowable? [34:27] Heath Follett: I think in my conversations with Matt, I think it's fair to say we would like something that would ultimately be safe for a band to play on, you know, if they're planning for an hour or two where no one's going to get hurt moving forward. [34:45] Speaker F (unidentified): So before I schedule, because I'm scheduling bands and I have two bands to go on the beach, I haven't scheduled them yet. We need to, we need to solidify the stage issue. I think the [34:59] Heath Follett: stage issue, as well as I would see this as something of, if you, this is one of your priorities for the coming year, I would put it in your plan, and ultimately that gets presented to Select Board. I'm only one person on the Select Board. I don't know if the other four members would support something like this or not. So at some point when you're ready, we can then bring the information to the full Select Board to make sure that they too are behind what you all want. What is the budget, do the budget for next year, that process is just starting. I don't know, I believe that there are some meetings happening between the Select Board chair, the Budget Review Committee chair, and the town manager to come up with what this year's process will be. I anticipate we'll be hearing fairly soon what that process will look like. I guess we were told that [35:53] Rick Stewart: we needed to have a budget today. Okay, we do, that's fine. We're gonna, we're gonna vote a budget today. [35:59] Speaker F (unidentified): I don't want to vote a budget today. I do. Okay, I mean, all right, I know what I'm doing, but it's just too soon. It's just too soon. A budget process is very simple. The only big question [36:15] Rick Stewart: marked out here is whether we want to do something on the sand and if we want to do something on the We're going to have to build something before we do it, and it's not going to be cheap, and how bad do we have the money in our current budget for this year? So you can't do anything before next July for us, okay? I don't think that's the case, Bob. Who's going to get the money? [36:37] Amy: So I think it's something that we can talk about. I don't want to automatically say where you can't even consider this until the next budget round. [36:46] Rick Stewart: I agree. it might not be part of our budget you're thinking about doing something but going out and getting money from some people in town to i'm just saying that we need to look at it in [37:00] Amy: a creative way our budget year just began yeah in july right so you know there are still funds that have yet to be spent that we can discuss how best we spend them we talked about how and he's already starting to work on two or three bands on the beach and if the town prefers that we build a stage well let's look into building a stage and we'll see what flexibility we have in our budget to try to pull some numbers or like you say if we don't have any numbers we can try to do some fundraising but i don't want to just say no to that no i'm not saying no to either but [37:36] Rick Stewart: if we have money on our side our budget's left over but i tell you right now with the cost that we've incurred with music this year and playing here, there's not going to be much. That's our budget, basically. Everything else is a couple of thousand dollars, but we spend most of it spent. There shouldn't be anything left over in our budget. We should spend what we've been given, and that is it. We never go over it, but we don't return that much to the town. [38:02] Speaker F (unidentified): I just think that if we have to do a stage, but the budget year doesn't start until the next July. [38:12] Rick Stewart: by that time you're not going to get anything started done by next July but we need to get somebody from the town to tell us what it's going to cost to do this I want to get that information anyways [38:32] Amy: Heath is presenting this for the first time today that instead of just doing plywood on the beach he would prefer some type of a stage so we need more information how big of a stage are we talking about is it in the location two sheets of plywood three sheets of plywood big i mean so this is a brand new thing and we just [38:51] Rick Stewart: Need to now start to look into it and research it, and I think the other thing is the location of the stage, where you're going to put it. Are you going to put it on solid land? No, right on the beach. I know, but it's not going to be level. The beach is not level, it goes down, you know. It can [39:07] Jen: can only be so big, and the band that goes there can only be so big. I mean, it sounds like we need something that's portable, that you know, that it'll have to be something that's built [39:19] Amy: in sections, that is right, the [39:34] Speaker F (unidentified): thing else, that's all right. I'm just saying that if we have to do that, and we have to put it into, before we even submit a budget, before we even vote a budget, we need to check into all this so that we can put it into next year's budget, so we have it there. That's why I'm saying I don't think we're ready to do this, because there's, there's a lot of things. I think generally the cost that we talked about of the bands and the groups go, you know, and everything else, everybody submitted numbers which are relatively great, but if there's extra things we can put in the budget, you know, that'd be great too. I mean, we have a great opportunity, so we do the best we can to make it happen. Bob, can I say something? It's Jan. [40:28] Jen: Yeah, I just feel like, you know, like the park numbers have not grown very much, and we've got the money going to the park. I thought the whole plan was to cut back on the park and put some of it at the beach and do bigger, more expensive bands at the beach and a lot less at the park. Well, [40:54] Rick Stewart: yeah, that maybe, I mean, as far as the performances, yeah, for next year, yeah, we have eight Sundays next year, and we're gonna, right now we talked about, well, the cost for that is going to be about $7,200. All right? And so... [41:17] Speaker F (unidentified): I just want to make a point, and this is not to be argumentative. Park numbers grew this year. We had a lot of people at almost every concert. Maybe one or two didn't produce what we have, but we've had well over 100, sometimes 200 people. People, so we had one that was 400 people, but almost every concert grew this summer, because the, because people were finding out how good the concerts were, if you know, and they're fun, and just people are getting used to it. So I was really surprised this year that the concerts actually, I was very pleased in the attendance of the concerts. So it's just the one or the two were minimal, and they won't be coming back, and the way I'm planning the part is just get the ones that everybody likes to do and it's going to be less than last year anyway. But everybody likes. So I think a momentum started this year. People caught on. People were dancing almost every concert. [42:49] Amy: So that's great, Ian. But you are going to plan two or three concerts on the beach in addition to the park? Is that what you're saying? No, I was asked [42:59] Speaker F (unidentified): to plan two or three on the beach within the eight that I have. [43:10] Amy: Within the eight that you have. Okay, that's what I wanted to clarify. [43:13] Speaker F (unidentified): Two or three on the beach. [43:15] Amy: Instead of the park, it's going to be at the beach. Okay, that's what I wanted to clarify. [43:19] Speaker F (unidentified): That's what I'm trying to figure out. That's great. [43:24] Jen: Do we need to vote to try to have a few of them at the beach [43:28] Rick Stewart: and work on trying to look into a state we could be doing the budget in a few minutes okay we can vote then all right but I just want to I want to get back to the question sorry yeah [43:39] Speaker D (unidentified): is somebody like who's who's the person that's going to like follow up on the stage that I in there it seems like that's blocking a lot of things like what we're going to do for a stage [43:49] Rick Stewart: yeah I mean do you want me to reach out to Matt get permission to talk to Tom yeah you don't mind Okay, do that. I'd like to find out how many people, like a lot of times we've had bands with five or six people in his performance, his people five or six people with drums and with guitars and all this sound system sounds. You're going to need a pretty good sized stage. [44:17] Amy: So that's why I'd like to have a conversation with Matt because if Matt prefers some type of stage as opposed to several sheets of plywood just on the, you know, the sand, which is not flat. Right. You can build that, right? I can build that. I could, actually. So I just, I want to get more information from Matt. And then if we want to get pricing, then, and we think that maybe DPW could build something for us, then we need to have a conversation with Tom Torno. Okay. And it sounds like from what he said is Matt prefers to go through him before we reach out to any department head. [44:59] Rick Stewart: Okay, good. One other question to get back to this comprehensive plan. We're talking more like the budget, but I want to talk about the comprehensive plan. I like the idea about the Stunaway Center and having us come up with some ideas for how to use the facility and everything else. is Eileen going to be giving up that responsibility and it's gonna be coming over to us so we're gonna be controlling the ins and outs of this building for recreation purposes I'm just I don't I want to make sure because I don't find that I'm [45:36] Heath Follett: Not sure how to answer to that. I wouldn't, I wouldn't like, I see that [45:41] Rick Stewart: would be something that we would like to do personally, but I don't see that us having that much control over right now. Well, I think I wouldn't look at it from a control [45:52] Heath Follett: perspective, I guess. I think it's going to take everyone to make a goal of what we want to do here, and whether that's Eileen or another town employee who wants to head up something, whether that's Parks and Rec that wants to head up some things, whether they're performing arts, obviously, uses this space, et cetera. And so I think it's going to take a collective whole. At this point, it seems that it is the town manager office who is heading up some things because we don't have a Parks and Rec director at this time. But so I think it's up to you all to propose what you think. And I'm happy to weigh in at least on my individual feedback, but at some point when you all think you have a plan that you would like to spit back to the select board, then we can arrange for that to get some feedback overall as to what you all are thinking. Maybe we, you know, I could, one suggestion is to have, whether it be a community meeting, whether it to be a meeting with you and performing arts and Matt, etc., to talk about how would we manage everything that we hope to do here in the future. I do have to excuse myself. I apologize. I'm, I [47:13] Amy: have a one o'clock meeting to be at. Just one quick question. So do you assume that it's Matt's office and Eileen that manage the schedule right now, like it is? Yes. So yeah, definitely reached out to [47:24] Heath Follett: say can I have this room for Majan and I don't know exactly how it came about, but okay, when it came to the select board it was being proposed by the town manager and Eileen got it. Okay. [47:36] Rick Stewart: Thank you. One last thing before you leave, very important, this is a positive thing, our committee, personally me, I've really enjoyed you being a liaison this year because you actually come to our meetings, we ask you questions and you give us some type of leadership or direction that we in the past have just, we just kept on going forward. And I think it's nice having you come here, answer our questions. And I want to thank you very,, very, much for doing that. Okay. That's all. Well, thank you. I think. Thank you. Yes. Thank you. Thank you. All right. I was trying to do in the past every year, and you come down to doing the budget, it's usually been a pretty simple thing to do. Did you get my things I sent in the mail yesterday? The email? The email, yeah. Yeah. Okay. But I did with that. [48:33] Amy: Why didn't you switch into the budget? [48:35] Rick Stewart: What are we doing about this? I thought we were done with the money. I don't know what the title is. We owe feedback, right? [48:41] Speaker D (unidentified): We owe feedback to Chris Murphy. [48:44] Rick Stewart: Yeah, so the, we're interested, the upgrades to the Ecumenicus Park, right? Oh, 100, yeah, 100. The Danaway Center, if we wanted to, if some people want to come for us to be able to use the facility, that would be okay. Possibly the playground, maybe setting up some type of, you know, like a little league or, you know, something like that for kids to play, and the bad play basketball. I mean, I think as a committee, and we have several members that [49:17] Amy: that aren't in attendance today, you know, we need to brainstorm, so it's, it's, they want an [49:22] Rick Stewart: answer tomorrow. That's the reason why I'm doing this. I know. Well, that's an answer tomorrow because [49:27] Amy: not everybody's here, and we need to organize ourselves. So I mean, this type of thing is going to take like a workshop, a special session, just to talk about this, because I mean, I have a ton of questions about what is on here and what our interpretation of what this means [49:45] Speaker D (unidentified): it says we can ask for an extension, so I can do that if you want me to. We're going to ask for an [49:49] Amy: extension, because it says in the paperwork that we can't ask for an extension. Nothing in writing [49:53] Speaker D (unidentified): is due tomorrow, is what this document says. Okay, it says, so if you want, I can write it, says you can write to the town clerk and just say we're not going to have it. Okay, I'll just, I'll just go, [50:03] Rick Stewart: I'll report it to the town clerk. I'm just gonna let you know that's, that's fine. Okay, I'll do that this afternoon. What other things would you be interested in, addition to these three things we just talked about? Are there other things that you are aware of that you would like to do? [50:24] Amy: Well, let me rephrase the question I asked earlier, okay? Do we understand what all these are to us? Okay, these are the priorities that are in the comprehensive plan for Parks and Rec. [50:37] Rick Stewart: I don't understand them all. Yeah, does everyone understand them all? No, and that's not, that's [50:43] Speaker D (unidentified): Not what they're asking for right now, I think. It seems like they want us to tie our priorities back to something in the comprehensive plan, back to these. Yeah, right, we right, so, or other things. [50:56] Amy: Our priorities, obviously number one is all of our existing programs, which I think you can tie [51:01] Speaker D (unidentified): to some of these. Yeah, it's like things about family and stuff. Yeah, right, creation, the ads. [51:05] Rick Stewart: Let's create more off-season activities for residents. So if we had this facility, we could do a lot of off-season things for the residents. We could come up with ideas. That would be kind of cool. That's what I would like to be. I'd like to have somebody do that. But we're now talking. I'm not here. A lot of us aren't here during the winter. We're gone. [51:29] Amy: Well, we do have two off-season activities, right? So Agunka Fest is not in-season. Season, it's beyond Labor Day, same with Christmas by the Sea. So, and you're right, now that we have this beautiful facility, we could do additional things we've just never talked about [51:46] Rick Stewart: it because it was proposed today. Yeah, to start thinking about it. Yeah, and then see, right, it's if you go through all this, they talk about trail maps and having, you know, I think we have what, a walking path up by the dog [52:03] Amy: compound. So there's a couple of parks that we have. So if you go to the dog park. There's a few. Yeah. So that's Pay or Preserve, right, Bill? It is. And then it goes into the Agunquit Town Forest. Yeah, you can go a lot further in there. Yeah, I've walked it many, times. So those are in a gunk weight. Okay. [52:31] Speaker B (unidentified): So old, Boston, right? There's there's more than you realize, in? Yeah, there's all Boston [52:37] Amy: preserve in a gunk with though, Bill. That is always my question. Is it in a gunk weight? It is. Yeah. Okay. [52:44] Rick Stewart: Yeah. So they're asking for recreation and create local trail maps, but publicly accessible walking paths. Okay. Okay. And I wonder if there would be bike paths. [52:58] Amy: They are bike paths. They're wide enough. Yeah. Yep. They're wide enough. What's interesting is that it's on, this is on parks and rec and not bike [53:06] Speaker D (unidentified): PID. Do you guys do anything for like bike trails? Good point. [53:10] Amy: So we haven't produced any maps or anything, but as part of becoming a bike friendly community, we did talk about the fact that we have all those trails. [53:23] Speaker D (unidentified): I just feel like if we just did this one-off thing, it's going to go into the ether and nobody will ever look at it again. Correct, it seems to be like a single bigger. Yeah, so maybe one of [53:32] Amy: Our recommendations is we take that off of parks and rec and we give it a bike ped, but anyway, okay. [53:40] Rick Stewart: Well, they're actually asking us for like a walking trails as opposed to bike trails, you know, and everything else when they, like you said it, both, yeah, they happen to be both foot [53:52] Amy: and bicycle [53:54] Jen: accessible. Okay, Michelle is beautification, on beautification's on that list as well. I don't have it in front of me, I'm, I'm in New Hampshire. Let me, let me read through it again. I didn't, obviously I know he talked about our priorities and one of them he mentioned was [54:13] Rick Stewart: beautification. The very first one is they talked about us about making sure we don't have any liability issues with main landowners by walking on their property or doing things. That I don't understand. I don't understand that one. I don't see that. Population research you put the way [54:35] Speaker F (unidentified): recommendations or are we looking at the whole thing? [54:42] Rick Stewart: It's pages 16 and 17 on the worksheet. [54:47] Speaker D (unidentified): We don't think that one's ours. That's like feedback we should give to them, I think, I think that's the feedback they want. [54:52] Rick Stewart: All right, and then the population democrats research and report on ways to entice families [54:59] Amy: you know. Well, I mean, look at all the activities we have that involve children, yeah, so we have [55:05] Rick Stewart: splash into spring, we have a gunkwood fest, yeah, I think we have, we have enough there, yeah, did [55:13] Amy: sandcastle, sorry, I wasn't here, yeah, good point Jen, sandcastle, my doctor [55:20] Speaker F (unidentified): but did he told about when they might think about a parking right director, it would have to be voted on, I know that, but is it something for the warrant for next year, he [55:39] Speaker B (unidentified): didn't elaborate, but it sounded like it was something of interest, right [55:46] Speaker F (unidentified): in other words, when they put together the budget, put together a warrant for a parking racket, is that, is that a doable thing, did he mention anything like that, he [55:58] Amy: didn't mention it [55:59] Rick Stewart: I mean, I think they did and they're mind thinking, I think rec director would be something nice they would like to have as a full-time employee for the town, so it's been on the [56:11] Amy: ballot a couple of times. I mean, my thought is don't call it a park and rec director because that's already been voted down twice. Call it a community director, whatever you call it, but [56:24] Speaker F (unidentified): a position that would coordinate these things, so are they willing to, did he say anything about thinking about putting together a warrant for the next budget election to do that, nothing concrete. [56:40] Speaker D (unidentified): He didn't mention that. We didn't say yes. He said something like it would be interesting if we had a person, but that was, I think, basically all of us. I personally don't think the appetite is there [56:51] Jen: among the community. Well, but it's just me. They're going to have the Perkins Cove coming up next, you [57:01] Rick Stewart: know, that's up to run over and more funding. I just, well, here's, here's the thing, Jeff. The very first one we talked about briefly, we don't understand what it means, okay? The second one is the research and important ways to entice families, and we have the sandcastle, we have all the different, you know, rafting floating down the river, all that stuff. Then they have next, the front one after that is to encourage more artistic activities and playing here is absolutely a perfect thing about it, and then some of the activities that you do like paint the rocks, shells, the shells, all that stuff. So we, so we have we in the in the sandcastle, yeah, so we check those boxes off pretty well. Then the next one would be proving the use of vacuum in this park, and that's one of the ones that we will all, I think we 're okay with that, improving that. All right, so we should do, but that 's all right. And then the talk, the next one is recreation of arts, create more off-season activities for residents. So that's why I thought the Dunaway Center would be off-season. Off-season to me is like from maybe December through April, you know, something like that. Oh, the other thing that is happening here that I think the town is doing is once a month, beginning in January, they're going to have a luncheon for up to 25 residents. It doesn't have to be Chelmsford residents. That's why I asked the question, and the local restaurants are going to take one day a month, like Crew will do it probably in January, the Village Food Market would probably do it in February, and then maybe even, this is Eileen and the town manager, they're, they're now booking this every month for a luncheon, but seeing this, yeah, that's wonderful. Yeah, I think it is. That's what I'm trying to tell you. A lot of things. That's what I was asking. Who's going to control this area? Because by the time we want to do something here, we wouldn't have any space available. That's the reason why I asked who is going to be in charge of managing this space. [59:17] Amy: It sounds like right now it's Mike and Eileen. Yeah. [59:20] Rick Stewart: Not Mike, Matt. Yeah, I know you meant, yeah. Yeah. All right, just to let you know, that's all. And then the next one is the walking paths. And obviously, are we into making up maps? I mean, is there some type of technology? I'm going to ask you, Rick. Is there something out there technology-wise [59:44] Speaker D (unidentified): that people can buy all trails and all those gaps and stuff but they probably already do this [59:49] Amy: they probably already do this yeah so i think that would be check and the old boston preserve is that part of great works land trust so i think they already have a map of that yeah but [1:00:03] Rick Stewart: in today's day and age almost everybody has an app on the phone to be able to get if you're going to go someplace on a trail you pull it up right yeah okay right and then that so those are things we can talk the next one is recreation arts create a list of recreation needs and develop a recreation plan to meet current and future needs all right so sign a committee or a community official to explore ways of addressing this so that's what i was talking to you rick about that responsibility earlier you know and come up with strategies on in the plan but take [1:00:44] Speaker D (unidentified): a first stab at this at least so i can at least take a first stab at all [1:00:48] Rick Stewart: this and that one i thought maybe would be so i'm not going to be physically here and i think somebody who lives here 12 months a year is a better person to do this than somebody who's here five months and then he's down in florida for seven all right and then last but not least is the recreation has recognized the role and played by cultural organizations that conquered and publicize their contributions to the Concord experience. We've been pretty good as far as some of our events. We're trying to now incorporate other groups here in town and support them. So I think we can touch that and say we're doing things already with other groups. [1:01:29] Amy: Right, so Hero came to the Float, making the Float event, which was a great partnership. [1:01:36] Rick Stewart: Yeah, if we get these crowds and the people are coming to visit to see our places, I wouldn't mind to see some of the other groups in town piggyback off of where we are and be able to expose themselves and let people know who they are. You know, so I see this as we're doing most of this, believe it or not. [1:01:56] Amy: Yeah, now that we're talking through it. [1:01:58] Rick Stewart: Yeah, that's what I'm talking about. So that's why I wanted to talk to you about the, I think the, if we had a look at it, well anyways you may be other things you can come up with that you think is important [1:02:11] Speaker D (unidentified): beautification is not on here but I think we wanted to add it right he said something there was something in the comprehensive plan about beautification didn't he did he did he said [1:02:20] Amy: Yeah, so in addition to an, you know, improving the aesthetics of Agamenticus Park, some of the other parks in town, like there's that one on Ledge Road that I don't think anybody ever uses. I don't know if that's in the plan. I think we need to deal more with like the islands and like [1:02:38] Jen: the common space, like in front of Crew and over by Rose Cove and where you come out from Born, and some of those don't look very good. Gotcha, yep, you're right. But should that be the DPW's responsibility? Maybe, but it doesn't get done though, so I don't, I was looking into talking to Matt about starting some kind of a beautification committee. It didn't have to go through Parks and Rec because I've, quite a few people have approached me about that and about the music at the beach, okay. [1:03:10] Amy: Saying they want to help, Jen. [1:03:12] Jen: Or that we need, we, I mean, it's gonna take us, you know, the biggest problem with the, with making the islands look nice is the maintenance of it all, you know, I don't think the town is as opposed to putting the flowers in, based on my experience with the one bed, as they are. They just can't keep up with the maintenance. So, I mean, I was talking about putting up something, some kind of proposal together, you know, get so much from, I don't know, businesses. I mean, it would probably take even a warrant. I mean, I think there are people in town that are, I don't think it falls under Parks and Rec necessarily what I want to do. I mean, I think you need something pretty substantial, maybe everyone pays an additional 50 a year in their taxes for beautification or something, but it really looks terrible, I [1:04:07] Rick Stewart: agree. We used to have flowers downtown up about three years ago, and now they just appeared, right? This isn't, it's not a priority of the town. No, it's that simple. I mean, then I and the [1:04:21] Jen: But I really think people would pay for it. I think people would be willing to pay. And I don't think it's fair that the same businesses, the same people pay for everything all the time that you hit up for donations. I think everybody in town wouldn't be that much per taxpayer. But it's going to be a process. I don't think it would fall under Parks and Rec. [1:04:47] Speaker F (unidentified): Isn't there a forum with the budget review community and the select board for the people to come into the town and discuss certain ideas and things that they'd like to see, whether or not it's possible to do those or put up a warrant for it. I thought we had a process for that. The people come in and, you know, can we do this or can we do that? [1:05:23] Rick Stewart: Before the meeting started today, I had a fellow come from the main spa club, [1:05:31] Amy: main spa club, spa,, massage. [1:05:36] Rick Stewart: It's a mobile thing. And he wants a pocket at the beach and let people come in and use it during the while we're at the beach. They can use the spa. I said to him, well, we're not going to vote in this committee, but I would recommend going to the code enforcement. officer first if anything like that could possibly be done in town and if we do it for you then it's just going to open up a can of worms for everybody else's one so but i sent them off to the code enforcement officer all right but what i what i see right now based on the us five people being here upgrades to ecumenicus park maybe doing something here with the dunaway center i'm thinking i'm a basketball player so i like maybe doing something with these courts if it's possible I think music on the beach should be one of our other proposals do you see anything else you need them just to get started so [1:06:35] Amy: I think Rick said he's taking some notes here he said he'd take [1:06:38] Speaker D (unidentified): a stab at trying to yeah I can try to frame in the way that they wanted feedback which I think is like three or four priorities and then tie it back to these somehow all right if you want to do [1:06:51] Rick Stewart: that yeah okay why don't you do that then i think i don't want to i don't i don't want to spend i want to spend some time on this but i don't want to just yeah man kill it yeah i think we [1:07:03] Speaker D (unidentified): can generally say we want to yeah add do more things at the done away center and that we need [1:07:08] Rick Stewart: to tell them exactly everything today yeah i mean i told you three things that they're already doing already you know the and this i'm sure as people get familiar with this they'd be walking in and also wanting to get their time and into something and before you know it that's why I asked who's going to be in charge of this schedule because if we're not and we're not we're gonna be boxed out okay that's all right you all set then you all sit with you with this Thank You Rick okay the next thing We have on the agenda was the budget and I got a lot of feedback from everybody ready on the budget and would you is that a chance to put that up on the screen the budget the you have copies of the budget you have one with you okay you have a budget there too okay so what we have is we got a budget that says that we want to be we need forty four thousand dollars I'm doing round numbers now okay I need about forty four thousand dollars to do the programs that we are doing this year last year we have was 40,000 so that there's an increase of about 4,000 and primarily where the 4,000 is going up is going to be in the it's going to be a couple of thousand in the plain air and the other bit the balance of it is going to be in the music in the park and music in the cove all right the music in the cove they're going to have 18 performances and it's going to cost about four hundred dollars a piece that's that's what you budget for four hundred dollars per unit and that's going to be about seventy two hundred dollars I looked I talked to Ian and Ian has already talked to a few people and he's looking at a few of them for seven hundred dollars all right but I told him the budget $900 on the average because we may if we do go to the beach or we go some other place we're going to have to spend a little bit more money on the artists and everything else okay so I budgeted like $700 times five at the at the park would be about $3,500 and the balance of about $3,600 would be $3,700 would be divided among the other three groups and that would be probably about $1,200 a group, which should be able to bring in somebody pretty good at the beach. So that's what's that part of the budget. Then other numbers have been given to us, which is the Sandcastle Contest at $2,500. The Plain Airs, $19,675. Agunthwood Fest next year is going to be $2,000. The Christians by the Sea is going to be $1,800. Splash into Spring is going to be 500. Float Race is going to be going up to 1200 and the other expenses is 2000. What the other expenses are is, if we need, it's 5% of the, of the gross number, you know, but that's what I use as approximate number or anything that might, that we haven't saw or seen or may happen that could possibly happen. It could be even the $2,000 this year. If we're not going to touch that and we needed that to build something, okay, I'm all for that. Okay, but I just need to see that. I just have to feel more comfortable with the budget. I just got some information on the budget the other day. And Jen will tell you that she had to talk to me a few times to figure out what was going on. It's just a little bit confusing how do you read the budget and what we have for money versus are we going to have anything left over at the end of the year. You know, I'd like to be able to tell you I knew what was going on, but I don't. All right, so that's the total expenses are going to be 44,075. The revenues we're going to be charging 65 dollars per attendee, which is 140 times 65. It's $8,775. [Amy: This year?] We charged $60 this year. So we're going up by $5. And next year, so the net effect of the budget that we're requesting from the town is $35,300. Last year was $31,800. So it was an increase of about $3,500. And it's primarily in the plain ear. Yeah. And then the music program. Okay. So, and the music program is because it's becoming so popular that we now, the artists that we created years ago, some of them are still with us. They moved on from us and some of them are still here, but the Bo Dalio's and the, and people like that, they're becoming a demand everywhere. Not just, and we 've had them almost exclusively for a number of years. [1:12:30] Speaker D (unidentified): I only got it once for the Cove next summer. He's already booked. Oh, wow. [1:12:34] Rick Stewart: He really is. Oh, and that's going to... [1:12:38] Speaker D (unidentified): Oh, yeah,. [1:12:42] Speaker F (unidentified): I got him for the park once right now, too. [1:12:46] Rick Stewart: Yeah, so that's what I'm trying to tell you. Yeah, you needed it twice. I think that the prices of everybody has gone up. And so that's why I did... In the past, we've been doing music in the Cove like $300. That's what we were doing before, the $350,000. Now I think $400,000 is a real number. [1:13:05] Speaker D (unidentified): It might be a little lower than the next. I don't have everybody booked yet, though, so I wonder. Yeah. [1:13:09] Jen: And, Bob, if you factor in the revenue, the increase in the revenue for plein air, if you subtract the expenses, the revenue from the expenses, I only increase the budget by $125 because I up the revenue. [1:13:26] Rick Stewart: Yeah. All right. Last year's budget was $17,500 for expenses. [1:13:31] Jen: It was, but we only factored in $7,500 in revenue. And this year the revenue is [1:13:47] Rick Stewart: The last year's revenue for Planea was $8,100. Are you looking at the I'm looking at last year's budget and this year's budget Jen yeah are you looking at the report from Jen to see this see that number I'm looking at the report I did I sent you last year [1:14:07] Jen: Which the revenue was 125 artists at 60 dollars each for 7,500. This time it's increased I made at 140 artists and $65 to make up for most of the difference. So it's not that much higher. I can cut some of it out if necessary, if we absolutely have to. [1:14:35] Rick Stewart: No, I'm happy with this. I'm very pleased. I think this is for a net effect of $35,000 for all these programs and the effort and what we do that do these programs. They get, you know, the time spent by Rick and Ian to connect with all of these music groups, get them to sign on, get paperwork to them, receive the paperwork is immense. We're talking like 26 different units, different groups. And that is unbelievable. And so I think, you know. [1:15:16] Speaker F (unidentified): I just want to say I really appreciate Rick taking the call I just couldn't do it this year I think so I'm so thankful where's Ian? They're all texting me aren't you doing the call I said no Rick's doing a good job [1:15:36] Rick Stewart: And it's good to have somebody else move up and change and we need change you know you know I'm getting near the end of my time too and everything else and Bob did you look [1:15:48] Jen: Over the expenses for Mandy because it looked like it looked like the music went over by forty [1:15:53] Rick Stewart: Five hundred dollars yeah I just I didn't want to talk about that right now but oh okay I looked at the numbers just briefly yesterday and it just it's crazy okay so I don't know if she's She's taken things like Bo Dalio, who did the music in the for the float race and put it into the into the numbers for the music in the park and music in the cold. I don't know where I don't know where all these numbers came from. [1:16:26] Jen: So she put one of she put one of Bo's under plein air that should have been under the float race. And she put gift certificates under plein air that should have been under the float race and [1:16:40] Rick Stewart: I got back with her about that yesterday yeah I just there's there's there's a without going into a lot of detail I didn't want to get into this on tv to show me I just wanted to did this is the budget that we put together this is the budget we give you to work with you that there's $7,200 for music, the $19,000 for playing here, and that's where you have to work with that. You can't go over that, you know, and we talk about that. So, well, that's why we have the other caveat there, the $2,000 on the bottom, to be able to maybe we missaw something. Something and one that one of the caveats too is we have music, you know, and it's all outside. And if we have rain, a washout, we save money. We don't, we don't, we don't cure the class. No, but that's, that's, but this year we had no rain. We had, we had one, maybe one night we had maybe something, and that was, it was, it was a beautiful year in town, all our events, the sandcastle, I mean the rafting on the river, float, floating on the river, all the plain air, you know, just spectacular. We were just so fortunate. You know so well so this document that clearly. [1:18:12] Amy: You've seen and Jen has seen from Mandy, is that, has that been circulated to the entire committee? [1:18:16] Rick Stewart: No,, not yet. No. I just got it. I just got it yesterday. I needed to do the budget for today. I want to make sure that what's happening there. And I looked at it and I go, it was, it was, I got it late yesterday. Okay. So I didn't have a chance to really. [1:18:33] Jen: Michelle, I had requested the plein air numbers just to make sure everything was paid for plein air. And I was concerned about the T-shirt donations because the revenue showed up for some of the donations, but the Venmo donations weren't on there yet. So I was just trying to make sure the enterprise account was reimbursed. You know what I mean? I was only inquiring about plein air. Gotcha. [1:19:04] Rick Stewart: Thanks for that input Jen. Okay, you know the, when we talk about all these different things, the 35-3 or whatever it is, I just have to tell you, as your chairperson, we perform, we 're very fortunate as a club, as a group, committee, to really do a wonderful job for the town. But I want to just reach out to the CSO officers that L is responsible for, their crowd control, safety, traffic control was just so needed this year, and they did a wonderful job. They were always there to help us out, and I'm just so. Appreciative that we had the full race, you know, that we needed lifeguards to be with us, and we definitely needed this year because we had numbers that we never expected. But it was like 300 people in the water. It was like unbelievable. And those lifeguards did a hell of a job. And we're so respectful. And last but not least, the major players is the public works. Their setups and breakdowns for most of our events is just so wonderful. They're always there to help us out and to make our job much easier. And we really appreciate the public works. And the last but not least, I meant to say, was all our other town employees. We have people like the two harbor masters down in Perkins Cove. They just help us out so much in different events that we have in the Cove. We have the police department, the fire department. They're there for safety and everything else. We're just so lucky to have all these people that town employees just doing just pulling for us to make our job easier and we really appreciate that so but does anybody want to look at this and this is going to be our operating budget okay I want this to be our operating budget for next year. And I was going to submit this to the Pet Parks and Recreation chairperson to let them know this is what we voted for the budget for next year. Does anybody have any other recommendations? [1:21:28] Amy: Until we look into this stage thing, I don't know if we should finalize it. [1:21:33] Speaker F (unidentified): It I can't I can't I can't plan the beaches until I know whether what's going to do the stage because [1:21:44] Rick Stewart: I would plan that I would plan for the pocket we all said that the park saw major attendance increases wait what are you saying don't do it at the beach if we can't get the staging at the beach and the town does not want us to do the sheet not the sheetrock but the plywood then we would then we would do it at the [1:22:07] Amy: Park let me have a conversation with Matt yeah that's fine yeah I really think [1:22:12] Jen: We need to push having at least three at the beach I think the public really wants it I think that the support for it would be huge compared to the park and I think we could raise the money if we had to if we if the public works tells us it's more than we maybe we can take it out of the enterprise fund or maybe we can get someone to sponsor it okay but if we go [1:22:37] Speaker F (unidentified): To the enterprise fund it's not part of our budget my question is that's great I'd like to have it at the beach too but I want to be sure I can have it at the beach because I have to talk to people and plan their days because their days are being getting filled up very fast so it's kind of [1:22:57] Rick Stewart: Okay. Can we also, can we vote on something right now? I want to vote on this. If we're going to do three at the beach, all right, what night of the week do you want that? That's important to me. I want to know, is it going to be on a Sunday night? Is it going to be on a Friday night? Saturday night? What do you guys, what are your thoughts? Jen, you must have thoughts on that. [1:23:22] Jen: I'm not opposed to Sunday night. I don't think it needs to be more than an hour and a half long, personally. Is Sunday night an easier night to get the musicians? Are they a little, you know, because we want to make sure if we do things we do at the beach, we want to make sure [1:23:44] Speaker F (unidentified): we have really good bands. I was booking already, so I mean we've already had people, you know, turned me down for dates the last year, you know, they were open, so you know it's kind of like the where the rabbit and the little what is it, I don't know, but I just, you know, all I can do is plan the dates and get them settled into a date, then if that needs to be changed because of the beach situation, then or not, we just have to kind of go with it, but it's hard to really [1:24:26] Rick Stewart: Right now you're scheduling everything for a Sunday night. Okay. We'll keep it Sunday then. [1:24:32] Jen: Sunday's good. I think Sunday's okay. I just want to hear [1:24:36] Rick Stewart: what they see should be going after. [1:24:42] Jen: I think the beach has a lot of positives, with bathrooms, with food, with parking, and I think, I think Sunday night, I think Sunday night is good, and I think the artists will like the beach, I think the artists [1:24:56] Rick Stewart: will make a lot more money in tips. Can I also make another thing, caveat here, okay, if we're going to do things at the beach and we're going to do it on the riverside, right, that the area that we decided side, did we want to put it on the riverside, that's what I did, okay, we have to look at the tide schedules, yeah, all right, so for Ian to do this, he has to look at the tide shows, he has to make sure it's going to be low tide, and Sunday night between six and eight o'clock you need to make sure it's an outgoing tide too, you know, good, I look up, I can see the tides, I can see you came in bands [1:25:49] Speaker F (unidentified): and make sure I have, you know, those tides and days and stuff are available. I would like to say something though, and this is not argumentative, but it's to the town and the people that we've been serving in the park most, you know, for the last five or six years, most of those people are local people, and they really love it, and they're older people, and this year, you know, really grew because the word was getting out, so you know, just, I'm not saying yes or, you know, I just don't want to lose local older people that live in this town that pay their taxes and enjoy something that they come to on a regular basis. So that's just my thought. How to do that? You know, at the beach, if we can draw them to the beach, that's great somehow. But I don't know what they would feel about that. [1:27:09] Rick Stewart: And what kind of music would you want at the beach? You know, do we want, yeah, but young people type music, you know. No, I mean, I think the Neil [1:27:22] Jen: Diamond review band would be great there, you know. Maybe the Daddy-O's would be great there. It would be great. The Neil Diamond band you guys did this year was a big hit. Can you imagine how [1:27:33] Speaker F (unidentified): many people would come to it at the beach? Yeah, that would, that would work at the beach, and [1:27:39] Jen: And like the Daddy-O's, I think they're like $1,200 or $1,400. They draw a big crowd, too. I don't think you have to guarantee young people. I think you're going to – a lot of taxpayers that are in their 50s, 60s, 70s are still going to go to the beach and watch it. They don't go now because there's no place to park. No, I agree. [1:27:59] Rick Stewart: But I'm just trying to make sure as opposed to having a night of some type of music that is certain people like but not a lot of people like. [1:28:09] Speaker F (unidentified): Yeah, we've had a couple of those nights that we have. I heard maybe one band I didn't get a lot of kudos for, not that they were bad, they just didn't fit, I guess. But most of the bands, rock and roll, R&B, jazz, kind of country, rock and roll, even the reggae, you know, the Daddios, the Fossils were great. I can't get the Fossils again this year, they had a death in the group, so, any of the bands that we've used, they love that music, they love all the music, even both, they just all love. Bo would be another good one at the beach. Yeah, but I've already talked about that, so I just found, you know, being there and that all the people just, you know, love any type of [1:29:19] Rick Stewart: music, it was just great. I think before you make any more, any future contracts, I would, I would highly recommend, if you're going to do anything at the beach, is to look at the dates that have low tide. It has to be low tide. If it isn't low tide, you're wasting your time. [1:29:41] Speaker F (unidentified): Well, I think I want to know. I think I would want to know if we have a stage or not. Yeah. I don't want to, I just don't feel good to plan a day at the beach when I don't know if I have a stage. [1:30:00] Rick Stewart: Okay, can I just make a recommendation then? We're not going to be, in the next two weeks, Michelle, I'd like to have you go forward, talk to Matt, get permission to speak to Tom Tornow, and talk to Tom about a stage being built that could be broken down and reset up. He may even, who knows what he has in that, in that those, garages he has there over by the, where he, where he's located, you know? So I think that would be important. And then the meeting on November 4th, we're not going to be able to meet on the, is it November 4th? Yeah, November 4th. So we're talking like three weeks from now. Would be meeting at that time. We will know, we should be able to get some type of dollar amounts on what it costs to build the stage. If the timeline of that is, if it's the timeline, when I want to know if it's going to be built before June 30th or that I'm not going to be [1:31:14] Amy: able to get to it. Yeah, I will email him right now and try to set up a meeting with him. That'd [1:31:18] Rick Stewart: be great. I would really appreciate it. I'm gonna be, I'm gonna be going, I'm gonna be leaving on the 20th of October for Florida. Yeah, that's the reason why I want to get all this stuff done today as much as I can, and then we'll just do Zoom from here on in, and we'll probably do Zoom like we did last year where we have, we did it through December, and I think we took January, February, in March. I want to use the word shut down, we shut down at that time because there wasn't much that we were doing right now, maybe with this policy things and everything else, and having some things that we want to get done here at the at the location would be, I don't know what we can, I don't know how you get somebody like, I yesterday my wife did mahjong and some woman who's not in town of Boyce was running the program. So I don't know how you find people like that. Someone showed an interest. I mean, I know Sho would like to do that, but she's going with me. Right. All right. So I'm not going to, if you see any, I'd like to leave the budget the way we have it. I'm not going to go any further with it. I'm not going to vote the budget today. I wanted to vote it in the worst way, but I think by November 4th, I want to put this to bed. There's not a lot in here that's going to change. The only thing we're questioning is whether or not if we can get three nights at the beach and what would be the cost to build the stage for a safety standpoint, okay? I think that's critical. But I want to vote this come November 4th meeting, if we can. That's fair. Huh? That's fair. All right, so. Yeah. So I want to thank everybody for a wonderful meeting. We had a lot of verbiage today. Today wasn't a boom,, boom. We had to go through a few things. But I learned a lot today. And I truly meant what I said to Heath Ouellette, and I respect the fact that he's came, because the last two or three meetings, we need his guidance. I've always felt uncomfortable that we're on our own, and we're going out there and we're doing all these things, and we're doing wonderful things, but nobody else knows that in the town. They have no idea what we're doing half the time. [1:33:42] Amy: But people, the citizens, do they see us? And Eileen does. Yeah, Eileen is well aware of everything that [1:33:47] Rick Stewart: we run, but it's just a, we are such a out there in front of people in town, I think that's, and they see the effort that's being made by the, our nine people. We have a new person named Amanda, and she'll be probably at the next meeting. She could not make it today because of, she was hoping get on Zoom, but I'm not sure she's on Zoom. But any, anybody have any other comments to make? Okay, so I think at this time I want to recommend that you talk to the public, see if anybody in the public say out there and there's no other new business. All right, so I think any public comments out there? No hands. Okay, no hands. Okay, so I gotta to have somebody say, do you want to adjourn? Take a motion to adjourn. I'll second. All in favor. Bye, everyone. Bye, Dave.